Project Information

Bid Title

Single Axle Dump Truck with Liquid Application System and Plow

Issuing Agency

City of Derby

Location

Kansas

Published Date

Mar 18, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-012

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-012
Bid Title:	Single Axle Dump Truck with Liquid Application System and Plow
Category:	Motor Vehicles & Equipment
Status:	Open

Description: REQUEST FOR BIDS 2026-012 Single Axle Dump Truck with Liquid Application System and Plow March 18,2026 The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors to provide Single Axle Dump Truck with Liquid Application System and Plow. Please carefully review this document. If you are interested in making a bid consistent with the conditions, instructions, requirements, and specifications as contained herein. Submit of the Response Form together with a comprehensive bid in a sealed envelope no later than 2:00 P.M., on Tuesday, April 7, 2026. The outside of the envelope should be clearly marked with the bidder’s name and address and identified as Single Axle Dump Truck with Liquid Application System and Plow. The sealed envelope should be addressed as follows: Derby City Clerk 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2026-012 All bids must be good for ninety (90) days. Bid Posted:                                                                        Wednesday, March 18, 2026 Technical Questions and Addendum:          Friday, March 27, 2026, at 1:00 P.M. Bids Due and Opening:                                            Tuesday, April 7, 2026, at 2:00 P.M. Council Action Anticipated:                                Tuesday, April 28, 2026 The City of Derby reserves the right to reject any or all bids with or without cause. Each bidder shall specify the delivery date, which is 60 days or less after receipt of the purchase order. Delivery shall be made to the Public Works Fleet Division after all pre-delivery services have been performed. If submitted by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037. It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving bids will be returned to the proposer unopened and will not be considered. It is the responsibility of the bidder to check Derby’s website for information and updates. Proposed pricing for the equipment may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the bid review process unless otherwise required by law. Because the purchase requires the expenditure of public funds, part or all of the successful bid will likely be public record within the meaning of the Kansas Open Records Act. Prior to acceptance of a bid, the information contained in each bid will be used for evaluating the bidder’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of bids unless otherwise required by law. George Brown Street Maintenance Superintendent Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/7/2026 2:00 PM Submittal Information: See submittal details in Bid Request Bid Opening Information: 4/7/2026, 2:00pm @ City Hall Contact Person: Any questions, please contact, George Brown, Street Maintenance Superintendent from Monday through Friday between 7:00 a.m. and 4:00 p.m. at (316) 788-0301 or in writing at georgebrown@derbyks.gov Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2026-012 Single Axle Dump Truck with Liquid Application System and Plow

Attachment Preview

REQUEST FOR BIDS

2026-012

Single Axle Dump Truck with Liquid Application System

and Plow

March 18,2026

The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors

to provide Single Axle Dump Truck with Liquid Application System and Plow.

Please carefully review this document. If you are interested in making a bid consistent

with the conditions, instructions, requirements, and specifications as contained herein.

Submit of the Response Form together with a comprehensive bid in a sealed envelope no

later than 2:00 P.M., on Tuesday, April 7, 2026. The outside of the envelope should be

clearly marked with the bidder’s name and address and identified as

Single Axle Dump Truck with Liquid Application System and Plow. The sealed envelope

should be addressed as follows:

Derby City Clerk

611 N. Mulberry Road, Suite 300

Derby, KS 67037

RFP # 2026-012

All bids must be good for ninety (90) days.

Bid Posted:

Technical Questions and Addendum:

Bids Due and Opening:

Council Action Anticipated:

Wednesday, March 18, 2026

Friday, March 27, 2026, at 1:00 P.M.

Tuesday, April 7, 2026, at 2:00 P.M.

Tuesday, April 28, 2026

The City of Derby reserves the right to reject any or all bids with or without cause.

Each bidder shall specify the delivery date, which is 60 days or less after receipt of the

purchase order. Delivery shall be made to the Public Works Fleet Division after all pre-

delivery services have been performed.

If submitted by mail, the sealed envelope containing the bid must be enclosed in another

envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.

Page 1

It is the sole responsibility of the bidder to see that its response and the appropriate

documents are delivered on time. Any response received after the scheduled closing time

for receiving bids will be returned to the proposer unopened and will not be considered. It

is the responsibility of the bidder to check Derby’s website for information and updates.

Proposed pricing for the equipment may be disclosed at a public meeting to receive and to

file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting.

Other information provided in your response will be considered proprietary and will not be

divulged during the bid review process unless otherwise required by law. Because the

purchase requires the expenditure of public funds, part or all of the successful bid will likely

be public record within the meaning of the Kansas Open Records Act. Prior to acceptance

of a bid, the information contained in each bid will be used for evaluating the bidder’s ability

to handle the scope of services and will not be shared with persons not involved in the

evaluation of bids unless otherwise required by law.

George Brown

Street Maintenance Superintendent

GENERAL INFORMATION

This request is for Single Axle Dump Truck with Liquid Application System and Plow that

meets the specifications listed. It is the intent of these specifications to describe the

equipment that is capable to accommodate the needs of the City.

In order to permit manufacturers to follow their standard processes, minor deviations from

the provisions of these specifications will be considered. Such deviations will be approved

only at the discretion of the City and only if such approval, in the opinion of the City, does

not adversely affect the operation, maintenance, productivity or the life of the vehicle or

any of its parts. All deviations, however insignificant, must be fully explained on response

sheets and shall become part of the bid. There shall be no deviations from the specifications

or the intent of the specifications, except which are listed and which are expressly approved

as part of the bid acceptance. The City reserves the absolute right in its obligation to the

public, to accept the best bid to serve the public interest.

Should you have any questions, please contact, George Brown, Street Maintenance

Superintendent from Monday through Friday between 7:00 a.m. and 4:00 p.m. at (316) 788-

0301 or in writing at georgebrown@derbyks.gov

Page 2

Minimum Specifications

General chassis specifications:

YES

NO_

Minimum

GVWR of 37,000 lbs.

Front: (1) 16,000 lbs.

Rear: (2) 21,000 lbs.

Wheelbase minimum of 162 inches.

Cab to axle a minimum of 97 inches

____________________

____________________

Frame shall have a minimum of 120,000 PSI tensile strength

____________________

Frame and front bumper shall be extended to accommodate Snowplow

frame. And front tow hooks shall be installed (Frame mounted).

____________________

Preferred combination of a Cummins engine paired with Allison

Automatic transmission.

____________________

Truck shall have a battery disconnect switch (negative -) to prevent

draw on the batteries for extended periods of down time.

____________________

Minimum 60 gallon fuel tank capacity

____________________

Engine:

YES_______ _NO_

Diesel engine with a minimum of 325 HP

Minimum of 860 ft. lbs. of torque

Heavy Duty radiator and Internal oil cooler

Block heater – 1000-watt minimum

Alternator – 160 amp

12 volt heavy duty starter

(2) 2000 CCA Batteries

Tires, Transmission, Axles, Suspension:

Allison Automatic transmission

External oil cooler

Heavy duty shock absorbers front and rear

Inter-Axle plus Differential full lock driver controlled

Steel walking beam type

16,000 lb. front springs

21,000 lb. rear springs

____________________

____________________

____________________

____________________

____________________

YES

NO_

____________________

____________________

____________________

____________________

____________________

____________________

Page 3

Minimum of 315/80R22.5 20 ply front and

Minimum 11R22.5 14 ply radial rear tires

Air system and Brakes:

____________________

YES ___ _____NO_

Air brake system with air parking brake

____________________

Air parking brake

____________________

Front and Rear brakes minimum dimensions of 16.5 X 6”

____________________

Automatic slack adjusters

____________________

Air compressor minimum of 13.2 cfm

Air Dryer with heater

Moisture Ejectors

Petcock Drain valves on all Air tanks

____________________

Operators Cab:

YES

NO_

Exterior color – White

3 sets of keys to be furnished

____________________

Conventional Day Cab with fixed air suspension driver and passenger

seats with lumbar support and arm rests for both. Driver’s seat heated.

Storage provisions in cab.

____________________

Air conditioning, Heater and Defroster, AM/FM radio, Dome light,

power windows and locks and mirrors, multi-speed wipers

____________________

Prewired for up to 5 additional auxiliary switches for additional lighting

and preemption lights for snow removal operations

____________________

Heated windshield to prevent ice buildup while truck is in snowplow

operation

____________________

Driver side and Passenger side mirrors heated west coast type

____________________

If the hood tilts – Grille must remain stationary to accommodate plow

frame

____________________

Gauges: Speedometer, Oil Pressure, Voltmeter, Engine temperature,

fuel level, tachometer, Transmission temperature.

____________________

Liquid application system, plow, and dump controls shall be in cab

mounted ergonomically to prevent operator fatigue.

____________________

Page 4

Dual Air horns equipped with shields mounted to the top of Cab.

Cab roof reinforcements for roof mounted components

____________________

____________________

Dump Bed:

YES

9-11 Yard capacity 12’x 8’x 36” dimensions, must be at least 10 gauge

steel. If there are options for Stainless Steel or other corrosive resistant

materials for dump bed construction.

Specify what material is included in bid and provide additional cost or savings

NO_

_Steel cost: ____________________Stainless Steel cost: _______________ ____________________

44’ Tailgate minimum. Tailgate latching mechanisms utilize stainless

bushings to minimize maintenance. Tailgate shall have 4 formed chain

attachments with slots for 3/8” chain welded to tailgate at upper and

lower positions on the inside of outer braces. Two 3/8” chains, 88” long

shall be supplied, the chains shall be run in a protective sheathing to

keep from damaging the body.

____________________

Air supplied tailgate latching mechanism controlled within the

operator’s cab of vehicle

____________________

Cab protector included in construction of bed.

____________________

Driver’s side of the dump body shall have a folding ladder for

inspection into the dump bed affixed at the rear of the dump body. ____________________

Included in construction of bed shall be tie downs for Liquid Application

System unit to secure to bed when unit is installed in dump body.

____________________

Hydraulic couplings for Liquid Application System to be installed on side

of bed body to the rear of truck on passenger side, shall be sufficient

couplings to accommodate the operation of (LAS) and or Salt and Sand

Spreader.

____________________

All hoses shall be secured with rubber clamps and ties as needed, all

hoses shall be protected if run through or next to any sharp areas. ____________________

Painted Black (unless specifying Stainless Steel)

____________________

Hydraulic telescopic hoist for dump bed shall have a minimum of 17.5-

ton capacity

____________________

Page 5

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local
• NAICS 541512Computer Systems Design Services

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