Project Information

Bid Title

Lease of Space for Food Services at the Hidalgo County Courthouse

Issuing Agency

Hidalgo County

Location

Texas

Published Date

Oct 7, 2025

Closing Date

Oct 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0477-10-24-09

Original Source

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Bid Documents

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Project Description

Project ID: 25-0477-10-24-09

Title: Lease of Space for Food Services at the Hidalgo County Courthouse

Addenda: 0

Release Date: 10/7/2025

Due Date: 10/24/2025

Post Information

Posted At:Tue, Oct 7, 2025 5:36 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

RELEASE DATE: Tuesday, October 7, 2025

RESPONSE SUBMISSION DATE/TIME: Friday, October 24, 2025 at 3:00 pm

RE: HIDALGO COUNTY - REQUEST FOR COMPETITIVE SEALED PROPOSALS

RFCSP NO.: 25-0477-10-24-09 – Lease of Space for Food Services at the Hidalgo County Courthouse

Dear Prospect Offeror:

Hidalgo County Purchasing Department welcomes and appreciates your interest and participation. For your review and consideration, enclosed find the procurement packet for the aforementioned project. Modifications and new requirements have been added and implemented. Please ensure to carefully read and review all instructions, requirements and specifications. All times referenced in this procurement packet are Central Standard Time – CST.

If assistance is required, please do not hesitate to call the Purchasing Department at (956) 318-2626.

Sincerely,

Ignacio Amezcua, MBA, CTCM, CTCD

Hidalgo County Purchasing Director

Background

Lease of Courthouse Space for Food Services – Hidalgo County Courthouse

Hidalgo County invites qualified vendors to submit proposals for the lease and operation of a food service establishment located in the main lobby of the Hidalgo County Courthouse in Edinburg, Texas.

This opportunity offers an approximately 2,938 sq. ft. designated retail/food service space with direct access to courthouse patrons, including employees, jurors, attorneys, and the general public. The County seeks a vendor who can provide high-quality, affordable, and convenient food options that enhance the courthouse experience.

What We’re Looking For

Food Services: Breakfast, lunch, dessert, and beverage items (pre-cooked, grab-and-go, or prepared offsite in compliance with all health and safety laws).

Customer Focus: Quick service, courteous staff, bilingual capability (English/Spanish), and menu options that meet a variety of dietary needs.

Professional Operations: Clean, safe, and efficient service that reflects positively on the County and meets courthouse security requirements.

Fair Lease Terms: Competitive monthly lease payment to the County.

Reliable Partnership: Vendors with demonstrated experience, sound financial stability, and a strong track record of compliance.

Key Details:

Location: Hidalgo County Courthouse, lobby area (see Exhibit A).

Size of Space: Approximately 2,938 sq. ft.

Operating Hours: Monday–Friday, 8:00 AM to 5:00 PM (will be allowed one hour before opening time and one hour after closing time to prep and clean the area). Additional catering services may be requested outside normal hours.

Limitations: No onsite cooking; Vendors may use off-site preparation facilities with proper permits and compliance.

Improvements: Vendor is responsible for outfitting the space (counters, display cases, furnishings, signage) at their own cost, subject to County approval.

Timeline

Release Project Date:

October 7, 2025

Pre-Proposal Meeting (Non-Mandatory):

October 14, 2025, 2:00pm

We will conduct a site visit at
Hidalgo County Courthouse
100 North Closner
Edinburg, Texas 78539

All attendees will be required to go through security clearance upon entry.

Question Submission Deadline:

October 15, 2025, 5:00pm

Question Response Deadline:

October 17, 2025, 5:00pm

Proposal Submission Deadline:

October 24, 2025, 3:00pm

(All times referenced in this procurement packet are Central Standard Time –CST)

The proposal opening is open to the public. Proposal opening participants may attend the proposal opening in person at the Hidalgo County Purchasing Department (or designated location) or via a live stream (link below) or by calling in on the day of the event. Please be advised, public attendance at any in-person Proposal opening may be limited due to capacity and will be on a first-come-first-serve basis.

Live stream: https://hidalgocounty.zoom.us/j/86775896463?pwd=WC1qR8a6BraHHZavf9L2IJ7a3CfwAZ.1

Meeting ID: 867 7589 6463

Passcode: 165320

Dial by your location: +1 346 248 7799 US (Houston)

To find your local number: https://hidalgocounty.zoom.us/u/kb7e7EHQ96

Join by SIP: 86775896463@zoomcrc.com

Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)
• NAICS 722310Food Service Contractors

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