Project Information

Bid Title

Temporary Medical Staffing Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Mar 6, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0020

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0020	4/7/2026 1:45:00 PM	Temporary Medical Staffing Services	RFP

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REQUEST FOR PROPOSAL

RFP #26-0020

TEMPORARY MEDICAL STAFFING SERVICES

March 6, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Temporary Medical

Staffing Services for various county departments. If your firm is interested in submitting a response, please do so in

accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than 1:45

pm CDT, April 7, 2026.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ch

RFP #26-0020

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0020

2

I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to one or more qualified vendor(s) submitting the best proposals. Sedgwick

County reserves the right to select, and subsequently recommend for award, the proposed service(s) and/or product(s)

which best meets its required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is the second most populous of Kansas’ 105 counties. It is the 16th

largest county in area, with 1,008 square miles and has a total population of 525,525, according to 2022 U.S. Census

estimates. A majority of this population (396,192) live in Wichita, the largest city in Kansas. Organizationally, the county

is a Commission/Manager entity, employs about 2,500 persons, and hosts or provides a full range of municipal services,

e.g. – public safety, public works, criminal justice, recreation, entertainment, cultural, human/social, and education.

The Sedgwick County Health Department has more than 110,000 patient encounters each year, including in the following

Wichita locations: Tuberculosis (TB) Clinic - 1900 E. 9th (ZIP Code 67214); West Central clinic - 2716 W. Central

(67203); and two (2) Women, Infants, and Children (WIC) locations – 1900 E. 9th (67214) and 1131 S. Clifton (67218).

Medical services are provided in person. During normal operations, most positions are not driving positions; TB Control

and Immunizations mobile clinic are exceptions. Driving is within Sedgwick County. Some Medical Assistant roles

require extensive data entry. In general, the Sedgwick County Health Department uses temporary agency employees to fill

critical medical positions that are vacant for an extended period and may use temporary agency employees during a public

health emergency such as a disease outbreak or pandemic that requires work beyond the capacity of the current Sedgwick

County staffing levels. The latter is rare.

COMCARE of Sedgwick County is a licensed community mental health center and licensed alcohol and drug treatment

provider serving Sedgwick County, Kansas. Each year, COMCARE provides services to approximately 12,000

individuals experiencing a wide range of mental health and behavioral health needs.

While COMCARE does not currently utilize temporary agency staff, the organization may contract with medical

professionals in the future to fill critical clinical roles within its 24-hour facility.

Sedgwick County’s public health and behavioral health services are critical to the wellbeing of more than 525,000

residents. Regular timely and reliable staffing is essential for responding to public health emergencies, scheduled

community health events, and ensuring crisis support and medical services. Temporary staffing helps Sedgwick County

maintain continuity of care and essential medical services, especially during peak demand or employee absences and

ensures compliance with HIPAA, OSHA, and local/state health regulations.

RFP #26-0020

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To fulfill staffing needs, in 2024 and 2025, Sedgwick County Health Department successfully utilized two (2) contracted

vendors to hire medical personnel (Table A). That multi-year contract is expiring. Sedgwick County Health Department

anticipates a similar spend in the future. COMCARE may hire contracted medical staff in the future.

Table A. Temporary Agency Work for Sedgwick County Health Department and COMCARE of Sedgwick County

Years: 2024 through 2025

Average

Department Annual Average Hours of Temp Agency Staffing

Spend

Health

About

$150,000

Registered Nurse (RN): About 1,650 hrs.

Licensed Practical Nurse (LPN): About 130 hrs.

Medical Assistant (MA): About 650 hrs.

Types of Positions Hired

2 full-time RN positions (2024 & 2025)

1 part-time LPN position (2024)

1 full-time MA position (2025)

Sedgwick County is seeking to contract with one or more qualified temporary staffing agencies to provide temporary

medical staff services in support of ongoing and emergent public health and behavioral health needs. The intent of this

Request for Proposal (RFP) is not to procure services based solely on lowest price, but to identify the firm(s) offering the

best overall value, considering firm qualifications, responsiveness, past performance, and ability to meet the county’s

staffing demands efficiently and consistently.

The primary intent of this RFP is to secure temporary medical personnel capable of supporting:

1) Clinic and community-based operations, including but not limited to vaccination administration, specimen

collection, data entry, and patient assessment, education, and treatment in public health environments.

2) Care of individuals experiencing acute and chronic mental health conditions to include serving on an

interdisciplinary treatment team to assess, monitor and support patients, including crisis intervention, medication

administration and care planning.

Sedgwick County seeks to establish a contractual agreement with clear terms related to screening, training, compliance, and

performance expectations to support public safety, quality of care, and operational continuity.

The county is seeking proposals from firms with a proven track record in delivering qualified, responsive, and compliant

temporary medical staffing solutions for governmental or health-based organizations. County purchases under contracts

from this RFP are on an “as needed” basis. County is not obligated to purchase any specific minimum amount of services.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Temporary Medical

Staffing Services. The following objectives have been identified for this contract:

1. Acquire Temporary Services meeting the parameters, conditions and mandatory requirements presented in the

document.

2. Establish contract pricing with vendor(s) that has the best proven “track-record” in performance, service and

customer satisfaction.

3. Acquire Temporary Staffing Services with the most advantageous overall cost to the county.

RFP #26-0020

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IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, April 7, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Medical Staff Temporary Agency (Temp Agency)

1. Provide copies of resume and any license/certification information to Sedgwick County for review prior to moving

applicant to drug screen phase of hiring.

2. Provide copy of valid driver’s license and proof of automobile insurance for driving level positions.

3. Provide immunization records, TB screening test results, and respiratory mask fit testing results as defined in the job

description prior to first day of employment.

4. Perform required background checks and provide copies to Sedgwick County prior to temporary employee assignment.

Background checks include a motor vehicle report (MVR) for driving level positions, and a criminal background check

and 10 panel drug screen for all positions.

5. Provide proof of passing drug screen within the last two (2) months prior to starting temporary employment.

6. At least one (1) business day prior to start date, provide person name, cell phone number, and personal email contact

information for all hired staff in case of emergency or not showing up at the designated time for work

7. Temp agencies will ensure people hired meet minimum qualifications of the position.

8. For medical-related positions in which the job description requires data entry, provide proof of typing / computer entry

testing scores. Minimum score must be 45 words per minute or more.

9. Sedgwick County requires temp agency to be able to provide possible candidates within two (2) business days of staffing

request.

10. Temp agencies will not charge Sedgwick County for the temporary employee who is terminated within the first three

(3) days of working at Sedgwick County.

RFP #26-0020

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Commodity Codes

• NAICS 561320Temporary Help Services
• NAICS 621999All Other Miscellaneous Ambulatory Health Care Services

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