Project Information

Bid Title

RFP 26-0100 - E-RATE PROVIDER SERVICE

Issuing Agency

New Orleans Public Schools

Location

Louisiana

Published Date

Mar 18, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0100

Original Source

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Bid Documents

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Project Description

RFP 26-0100 - E-RATE PROVIDER SERVICE (3.18.26)

Attachment Preview

ORLEANS PARISH SCHOOL BOARD

Procurement Department

2401 Westbend Parkway, Suite 5055

New Orleans, LA 70114

Telephone (504) 304-3917 | FAX (504) 309-2879

Paul A. Lucius, Executive Director of Procurement

REQUEST FOR PROPOSAL NO. 26-0100

E-RATE PROVIDER SERVICE

ELECTRONIC PROPOSAL SUBMITTAL DEADLINE:

FRIDAY, APRIL 10, 2026 @ 1:00 P.M.

VIRTUAL PRE - PROPOSAL MEETING: THURSDAY, MARCH 26, 2026@ 10:00 A.M.

PROPOSER:

SIGNATURE:

NAME (PRINT OR TYPE):

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

EMAIL ADDRESS:

TERMS:

1

ORLEANS PARISH SCHOOL BOARD

Procurement Department

2401 Westbend Parkway, Suite 5055

New Orleans, Louisiana 70114

ADVERTISEMENT

REQUEST FOR PROPOSAL NO. 26-0100

E-RATE PROVIDER SERVICE

Electronic Responses to Request for Proposal relative to the above will be received via email

submission to the Purchasing Department for the Orleans Parish School Board (“OPSB” or “the

District”) at 2401 Westbend Parkway, Suite 5055, New Orleans, Louisiana 70114 until 1:00 P.M.

(CST) on Friday, April 10, 2026.

Specifications and qualifications documents may be obtained by visiting the District’s website at

www.nolapublicschools.com; or by contacting the Executive Director of Procurement at

procurement@nolapublicschools.com.

The District will host a Virtual Pre-Proposal meeting to be held on Thursday, March 26, 2026, at

10:00 A.M. (CST). The Virtual link can be found below:

Register in advance for this meeting:

https://us06web.zoom.us/meeting/register/GOVsfwi8QoeO9okKQ_eKFQ

After registering, you will receive a confirmation email containing information about joining the

meeting.

The District reserves the right to reject any or all Responses to Request for Proposal whenever such

rejection is in its best interest in accordance with law. The provisions and requirements of this

advertisement shall not be waived.

Paul A. Lucius

Executive Director of Procurement

FIRST INSERTION DATE:

WEDNESDAY, MARCH 18, 2026

SECOND INSERTION DATE: WEDNESDAY, MARCH 25 , 2026

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TABLE OF CONTENTS

Request for Proposal / Invitation to Bid Instructions

1.0 Overview

1.1 Instructions to Proposers

1.2 Purpose

1.3 School District Profile

2.0 Scope of Services

3.0 General Terms & Conditions

4.0 Specifications

5.0 Special Terms & Conditions

6.0 Evaluation Criteria / Process

7.0 Proposal Forms/Submissions Requirements & Specifications

7.1 Proposal Submission Requirements

7.2 Submittal Requirements/Specifications

Appendix A – NOLA-PS Required Documents

8.0 Authority to Contract on Behalf of Company

9.0 Cost Form

10.0 References

11.0 Indemnity and Insurance

12.0 Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion

13.0 Certification Regarding Lobbying Form

14.0 Proposer’s Certification Form

15.0 Non-Collusion Statement Form

16.0 Vendor Registration and W-9 Form Link

17.0 Conflict of Interest Form

18.0 Proposer Guaranties and Warranties

19.0 EDGAR Contract Form

Appendix B – Disadvantaged Business Enterprises Required Documents

20.0 Disadvantaged Business Enterprise (DBE) Program – Policy & Provisions

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OVERVIEW

1.1 Introductions to Proposers

One signed original proposal shall be submitted electronically and clearly marked: REQUEST

FOR PROPOSAL NO. 26-0100 ON APRIL 10, 2026 AT 1:00 P.M. to Paul A. Lucius, Executive

Director of Procurement: procurement@nolapublicschools.com.

The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure

to open a Proposal not properly addressed or identified.

The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure

of any entity to deliver Proposals on time.

The Proposal Submission Checklist is provided in Appendix A of this RFP. The checklist contains the

required documents needed to be submitted with vendor proposal. All vendors shall refer to the

checklist while preparing their proposals to ensure all required documents are submitted (See Appendix

A & B). Failure to submit required documents shall result in rejection and proposals will not be

reviewed by the Evaluation Committee.

No Proposal will be accepted after April 10, 2026 @ 1:00 P.M. under any conditions unless in

the best interest of NOLA-PS by an addendum notification.

Pre-Proposal Meeting (via Virtual)

Thursday

Last Day for Questions@ 4:00 P.M. (CST)

Monday

Last Day for Addendum

Thursday

PROPOSAL SUBMISSION DEADLINE no later than 1:00 P.M.

Oral Presentations (if applicable)

Evaluation Committee Meeting

Award Notification (approximate)

Execution of Agreement (approximate)

March 26, 2026 @

10:00 A.M.

March 30, 2026

April 2, 2026

April 10, 2026

N/A

April 13,2026

TBD

TBD

CODE OF SILENCE:

From the date the RFP is issued; through the time the Agreement is finally awarded by NOLA-PS

Elected Officials, Proposers shall not contact any Representatives of NOLA-PS, nor the District Staff,

nor their Advisors or Consultants with respect to this RFP, or RFP process, other than to submit

questions or protest in accordance with the Instructions to Proposers therein. This prohibition does not

apply to questions or comments sent in writing to the Director of Procurement, or questions made at

Pre-Proposal conferences, in presentations before evaluation committees, or during contract

negotiations. Proposers who violate this Code of Silence may be deemed non-responsive, and their

proposal may be rejected for cause.

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REQUEST FOR PROPOSAL DOCUMENTS: A complete set of Request for Proposal documents

shall be used in preparing proposals; neither the Orleans Parish School Board nor its representatives

assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Request for Proposal Documents.

The forms furnished as part of the specifications MUST be used for filing of Request for

PROPOSALS and must be signed by the proposer. No proposals will be considered unless made on

the forms provided and must not be detached from the proposal document of which it forms a part.

Failure to follow these instructions may result in your proposal being disqualified.

OBJECTION TO THE AWARD: If any Proposer who submitted a proposal has an objection to the

award of the contract to the Selected Proposer, the objecting Proposer shall furnish that protest, in writing,

to the Executive Director of Procurement (or Designee) within ten (10) Business Days of the notification

of non-award. The protest shall describe in detail the basis for the protest and shall request a

determination under this section of the Instructions to Proposers.

If a protest is filed in a timely fashion, the Executive Director of Procurement (or Designee) will review

the basis for the protest and relevant facts under such terms and conditions as he considers proper. Upon

completion of the review, the Executive Director of Procurement (or Designee) shall submit applicable

findings and recommendations to the Superintendent and/or Chief Financial Officer, who shall then

review the matter under such terms and conditions, as deemed proper. Upon receipt of authority to act

from the Superintendent or NOLA-PS, the Executive Director of Procurement (or Designee) will notify

those Proposers involved of its decision. The decision shall be final and binding on the objecting

Proposer.

WITHDRAWAL OF BID: Any bid may be withdrawn if clear and convincing sworn, written

evidence of obvious mechanical, clerical or mathematical error is furnished by the proposer to the

Executive Director of Procurement within 48 hours of proposal receipt.

SUPPLIER PERFORMANCE AND EVALUATION: The proposer, vendor, service provider

and/or supplier performance process will involve evaluating the proposer, vendor, service provider

and/or supplier’s overall quality status, as well as evaluating the quality of each material or service the

NOLA-PS wishes to purchase. Prior to the invoice submission, the proposer, vendor, service provider

and/or supplier, shall meet with a purchasing representative to discuss and review deliverables and

timeline events for said services. Contract with automatic renewals will be based upon the NOLA-PS

evaluating and analyzing proposer, vendor, service provider, and/or supplier performance.

DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter

into a contract with a debarred or suspended company or individual, each responsive proposer must

include a certification statement with each bid. By signing the certification statement, the proposer

certifies that neither it nor any of its principals (e.g., key employees) have been proposed for

debarment, debarred or suspended by a Federal Agency. It is the responsibility of each proposer to

sign the attached certification statement and submit it with the bid. Failure to comply with this

requirement will cause your bid to be disqualified and declared non-responsive.

BACKGROUND CHECK: Contractor will not employ any person to provide services who has been

convicted, or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection

Act. La R.S. 15:587.1 (C). Criminal History Record must be obtained by contractor for all employees

to be hired and shall be retained during the duration of the employment. Records are to be updated on

an annual basis.

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