Project Information

Bid Title

Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) Technology for the City of A

Issuing Agency

City of Annapolis

Location

Maryland

Published Date

Apr 17, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #26-35

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP #26-35
Bid Title:	Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) Technology for the City of A
Category:	Purchasing
Status:	Open
Additional Status Information:	Public Notice
Bid Recipient:	Not Applicable

Description: INSTRUCTIONS TO PROPOSERS R. F. P.   26-35 AUTOMATIC VEHICLE LOCATION (AVL) AND AUTOMATED VOICE ANNUNCIATION (AVA) TECHNOLOGY FOR THE CITY OF ANNAPOLIS TRANSIT, ANNAPOLIS, MARYLAND The Central Purchasing Office of the City of Annapolis is accepting sealed Proposals for the procuring new Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) technology until 2:00 p.m., local time, Friday, May 29, 2026.  Proposals shall be delivered or emailed to the Central Purchasing Office, 25 Shaw Street, Annapolis, Maryland 21401, For security reasons, you must enable JavaScript to view this E-mail address..   Late submittals shall not be accepted under any circumstances. The scope of work includes, but is not limited to, providing hardware and compatible software systems for automated aural stop announcements in accordance to the requirements of the Americans with Disabilities Act (ADA). Interested parties are invited to attend a virtual pre-Proposal meeting on Wednesday, April 29, 2026 at 1:30 p.m., local time, via Google Meet. Google Meet Instructions Virtual Pre-Proposal Meeting, RFP #26-35, Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) Technology for the City of Annapolis Transit, Annapolis, Maryland Wednesday, April 29 · 1:30 – 3:00pm Time zone: America / NewYork Google Meet joining info Video call link: https://meet.google.com/agz-durm-nwg Or dial: ?(US) +1 424-286-1593 PIN: ?834 564 195# The City of Annapolis reserves the right to reject any or all Proposals, to waive informalities as deemed appropriate by the City, to award multiple contracts, and to select the Proposal deemed to be in the best interest of the City. Charles M. “Mike” Garascia Procurement Officer Publication Date/Time: 4/17/2026 10:30 AM Publication Information: https://www.annapolis.gov/bids.aspx Closing Date/Time: 5/29/2026 2:00 PM Submittal Information: bids@annapolis.gov Bid Opening Information: Not applicable Addendum Date/Time: Not applicable Pre-bid Meeting: Wednesday, April 29th, 2026 Contact Person: Charles M. “Mike” Garascia, Procurement Officer City of Annapolis Central Purchasing Department 25 Shaw Street Annapolis, Maryland 21401 eMail: cmgarascia@annapolis.gov Download Available: https://www.annapolis.gov/bids Fee: No fees. Plan & Spec Available: No applicable Business Hours: 9:00 a.m. to 4:00 p.m. M - Fri Fax Number: (410) 263-8120 Plan Holders List: Not applicable Qualifications: All interested parties are requested to provide a response containing all required elements herein to the City by the deadline given. A selection committee will review and evaluate all proposals, with the intention of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value (receives the highest score, as determined by the evaluation criteria listed below). If the selection committee so chooses, respondents may be invited for an interview to supplement their submission. The selection team will review proposals for conformance with the requirements included in this request for proposals and will evaluate submissions to identify the most responsive firm. Ratings shall be based on, but not limited to, the following criteria: The evaluation criteria will be assigned the following points as denoted Evaluation Criteria Weight         Points Assigned Technical Criteria •         Qualifications, Related Experience, and References         20 •        Staffing and Technical Approach        20 •        Work Plan        20 Price Proposal •        Total Cost        40 Total Points        100 Special Requirements: During evaluation, the City may consider the following: References – history of errors and omissions via reference checks Quality of previous performance Ability to meet contract deadlines Staff availability for the project Responsiveness to solicitation requirements Compliance with statutes and rules relating to contracts or services Strength and stability of the firm Technical experience and strength and stability of proposed sub consultants The City reserves the right to reject any or all proposals and to waive any irregularities or information in the evaluation process. The final decision is at the City’s sole discretion and respondents to this request have no appeal rights or procedures guaranteed to them. The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to limit the period of contract development to thirty (30) days, after which time project award may be rescinded. The City has the option not to award a contract at the end of this process. Related Documents: RFP #26-35 - Automatic Vehicle Location (AVL) and Automated Voice Annunciation (AVA) Technology for the City of Annapolis Transit - 4-17-26 City of Annapolis - Bid Bond Form - 10-29-24

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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