Project Information

Bid Title

Police Patrol 3-Wheel Drive Bikes

Issuing Agency

Jackson State University

Location

Mississippi

Published Date

Feb 17, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-25

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Name	Type of Bid	Bid No.	Department	Bid Advertising Dates	Bid Closing Date	Bid Opening Date	Bid Pre-Conference Date	RFX No.	Bid Documents	Award Document
Police Patrol 3-Wheel Drive Bikes	Invitation for Bid (IFB)	25-25	Public Safety	02/17/2026 and 02/24/2026	Mar. 10, 2026 11:00 a.m.	Mar. 10, 2026 11:00 a.m.	N/A	3160007893	IFB

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Jackson State University

Office of Purchasing & Travel

Telephone: 601-979-0978

THIS IS NOT AN ORDER

INVITATION FOR BIDS

Bidders must comply with all rules, regulations and statutes relating to purchasing

in the State of Mississippi in addition to the requirement of this form.

Sealed bids will be received in the Office of Purchasing and Travel, Jackson State University, H.P. Jacobs Administration Tower, 4th

Floor, 1400 John R. Lynch Street, Jackson, Mississippi for the purchase of items listed below. All bids must be received in the Office

of Purchasing and Travel before the bid opening time given below.

Delivery of bids must occur within normal JSU working hours. These are 8:00 a.m. to 5:00 p.m. CST/CDT, except for weekends and

holidays when no delivery is possible. Additional bidding requirements and terms and conditions are contained in Attachment 1,

entitled GENERAL CONDITIONS, to this form, which requirements, terms and conditions are incorporated herein by reference.

JSU SPECIAL CONDITIONS, if any, are attached here to as Attachment 2 and incorporated herein by reference.

PLEASE MAIL TO:

OFFICE OF PURCHASING AND TRAVEL

JACKSON STATE UNIVERSITY

Bid File No. 25-25

1400 John R. Lynch Street

Jackson, MS 39217

RFX # 3160007893

BIDDERS SHALL SUBMIT THEIR BIDS, EITHER, IN A SEALED ENVELOPE OR ELECTRONICALLY. SEALED BIDS

SHALL INCLUDE THE BID NUMBER ON THE FACE OF THE ENVELOPE, AS WELL AS THE NAME OF THE BIDDER.

FOR ELECTRONIC BIDS, THE BIDDER SHALL GO TO THE FOLLOWING SITE AND USE THE RFX NUMBER IN THE

SEARCH FIELD: https://www.ms.gov/dfa/contract_bid_search.

Electronic submissions may be submitted on the Mississippi Department of Finance MAGIC

portal https://portal.magic.ms.gov/ . Please state your company’s name, address, submittal deadline, and

Bid#3150006690.

If you have issues with electronic submissions, please contact the MMRS Call Center

for assistance: https://www.dfa.ms.gov/mmrs-call-center; 601-359-1343.

When using a delivery service or hand delivering, the address is: H.P. Jacobs Administration Tower, 4th Floor, Office of Purchasing

& Travel, Jackson State University, 1400 John R. Lynch Street, Jackson, MS 39217.

ALL QUESTIONS REGARDING THIS BID SHOULD BE DIRECTED TO Kimberly R. Harris at

kimberly.r.harris@jsums.edu, 601-979-0978.

Invitation for Bids Issue Date:

First Publication

Second Publication

Prospective respondents written inquiries deadline

Responses to inquiries posted

Bidder Submission Deadline

Opening Date and Time

Intent to Award (anticipated)

Submission date to obtain approval in MAGIC (if

pending cost goes over $500,000 then approval is

required by Institutions of Higher Learning (IHL)

February 17, 2026

February 17, 2026

February 24, 2026

February 20, 2026

February 25, 2026

March 10, 2026 @ 11:00 a.m.

March 10, 2026 @ 11:00 a.m.

March 24, 2026

March 31, 2026 (anticipated)

2

Jackson State University

Bid No. 25-25

Item

Description

Qty Unit Cost Total Cost

1 Positron 60VAWD: heavy-duty foldable aluminum frame; full

5

suspension; high performance 3-wheel electric drive system; 1470Wh

quick-swap Lithium-ion battery with charger; all wheel hydraulic disc

brakes; complete lighting system with dual headlights, tail lights, brake

lights, turn signal; 5 ultra-bright dual color emergency flashing lights;

beep horn, 3-tone police siren; gear bag; phone holder; USB charger,

rear view mirrors, reflective SECURITY lettering.

2 Shipping Charge

1

Sample:

Vendor Name

Vendor Address

Telephone No

Date

Authorized Signature:

Print Name

Company Bid No.

Offer Firm for ____ Days

Terms

Bid Required to be FOB

Destination

Method of Shipment

Delivery can be made in ___ Days

3

General Bid Conditions

Updated 05/02/2022

Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State of Mississippi as well as

the requirements contained herein.

All bids submitted must follow the conditions outlined next. All vendors are responsible for reading, understanding and

agreeing to these conditions when submitting a bid for that bid to be considered responsive.

1. PREPARATION OF BIDS

1.1 Failure to examine any aspects of the Invitation for Bids documentation will be at bidder’s risk.

1.2 All prices and notations must be printed in ink or typewritten. No erasures permitted.

1.3 Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error, and must

be initialed in ink by person signing bid.

1.4 Pricing must be quoted on a “per unit” basis, extended as indicated. Any trade discounts included must

be itemized and deducted from extended prices. Bidder guarantees product or service offered will meet or

exceed specifications included as part of this Invitation for Bids. Bid prices must be net. In case of error in the

extension of prices in the bid, the unit price will govern. No bid shall be altered or amended after the

specified time of the bid closing.

1.5 Brand Names: Any reference to brand names in the Invitation for Bids is descriptive but not restrictive

unless otherwise stated. Bids on equivalent items meeting the standards of quality thereby indicated will be

considered, unless otherwise specified, providing the bid clearly describes the article and how it differs from

the referenced brands. If equipment or supplies of another brand or of other construction than specified

herein is offered by the bidder, such bidder shall set forth in their bid a detailed statement indicating wherein

each item offered deviates from these specifications. Unless the bidder specifies otherwise in their bid, it is

understood that the bidder is offering a referenced brand item as specified in the Invitation for Bids. Jackson

State University reserves the right the determine whether a substitute offer is equivalent to and meets the

standard of quality indicated by the brand name referenced, and JSU may require a bidder offering a

substitute to supply additional descriptive material and a sample. When merchandise received from a

successful bidder is not considered an equal by the requisitioner, it will be returned to the vendor, shipping

charges collect.

1.6 Specification: It is understood that reference to available specifications shall be sufficient to make the

terms of such specifications binding on the vendor.

1.7 Bidders must provide all Information requested on the bid form. Also, as may be applicable, bidders must

submit for evaluation sketches, models, technical specifications, and descriptive literature covering the

product offered. Reference to any materials submitted for a non‐related bid will not be considered.

1.7.1 Samples of items, when called for, must be furnished free of cost, and if not destroyed in testing, will

upon request, be returned at the bidder’s expense. Request for the return of samples must be made

within ten (10) days following the opening bids. Each individual sample must be labeled with bidder’s

name, manufacturer’s brand name and number and bid number.

4

1.7.2 Expense Incurred in Preparing Bid: JSU accepts no responsibility for expense incurred by the bidder in

preparation and presentation of a bid.

1.8 All vendor communications regarding the bid must be directed to the email and phone number listed on

the Invitation for Bids document. Unauthorized contact may result in the bidder’s disqualification.

1.9 Time of Performance: The number of calendar days in which delivery will be made after receipt of

purchase order shall be stated in the bid. Bid should show number of days required to place material in

receiver’s designated location under normal conditions. Failure to state delivery time obligates supplier to

complete delivery in 14 calendar days from receipt of purchase order. Unrealistically short or long delivery

promises may cause bid to be disregarded. If delay is foreseen, supplier shall give written notice to JSU. JSU

has the right to extend delivery date if reasons appear valid. Default in promised delivery (without accepted

reasons) or failure to meet specifications authorizes JSU to purchase supplies elsewhere and charge full

increase, if any, in cost and handling to defaulting supplier. No substitutions or cancellation permitted

without written approval of the JSU Office of Purchasing and Travel. Delivery shall be made during normal

working hours only, unless prior approval for delivery at other times has been obtained from JSU.

2. SUBMISSION OF BIDS

2.1 Bids must be signed and sealed with bidder’s name and address on outside of envelope, and the time and

date of the bid opening and the RFX number shown on the outside of the envelope. Bids submitted by fax or

email are not accepted.

2.2 Any modification or correction to bids received after the closing time will not be considered.

2.3 Only bids submitted on bid forms furnished by JSU or copies thereof, or bids submitted via MAGIC, will be

considered.

2.4 Bids shall be submitted ‘FOB Destination’. Bids not submitted with this shipping method will not be

considered.

2.5 Unless otherwise specified, the bidder shall define any warranty service and replacements that will be

provided. Bidders must explain, as necessary, on an attached sheet to what extent warranty and service

facilities are provided.

3. ACCEPTANCE OF BIDS

JSU reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid

to best serve the interests of the State. If a bidder fails to state the time within which a bid must be accepted,

JSU shall have 90 days from bid opening date to accept.

4. DISCOUNT PERIOD

Time in connection with discount offered will be computed from date of delivery at destination, or from the date

correct invoices are received, if the latter date is later than the date of delivery. Cash discounts will not be

considered in the award process.

5. AWARD

5.1 A response to an IFB is an offer to contract with JSU based upon the terms, conditions and specifications

contained in the IFB. Bids do not become contracts until they are accepted and an authorized purchase order

is issued. The contract shall be governed, construed and interpreted under the laws of the State of

Mississippi excluding its choice of law provisions. Contracts and purchases will be made or entered into with

the lowest responsible bidder meeting specifications, except as otherwise specified in the IFB. Where more

than one item is specified in the IFB, JSU reserves the right to determine the low bidder either on the basis of

the individual items or on the basis of all items included in the IFB.

5

5.2 Unless the bidder specified otherwise in the bid, JSU may accept any item or group of items of any kind. JSU

reserves the right to modify or cancel in whole or in part it’s Invitations for Bids.

5.3 A written purchase order or contract award furnished to the successful bidder within the time of

acceptance specified in the IFB results in a binding contract without further action by either party and

without modification of JSU’s terms and conditions. The contract shall not be assignable by the vendor in

whole or in part without the written consent of Jackson State University.

6. INSPECTION

Final inspection and acceptance or rejection may be made at the delivery destination, but all materials and

workmanship shall be subject to inspection and test at all times and places, when practicable. During

manufacture, the right is reserved to reject articles which contain defective material and workmanship. Rejected

material shall be removed by and at the expense of the vendor promptly after notification or rejection. Final

inspection and acceptance or rejection of the materials or supplies shall be made as promptly as practicable but

failure to inspect and accept or reject shall not impose liability on the State of Mississippi or any subdivision

thereof as such materials or supplies are not in accordance with the specification. In the event necessity requires

the use of materials not conforming to the specification, payment therefore may be made at a proper reduction

in price. All goods will be subject to inspection and testing by JSU to the extent practicable at all times and

places. Authorized JSU personnel shall have access to any supplier’s place of business for the purpose of

inspecting merchandise. Tests shall be performed on samples submitted with the bid or on samples taken from

regular shipment. In the event products tested fail to meet or exceed all conditions and requirements of the

specifications, the cost of the sample used and the cost of the testing shall be borne by the supplier. Goods

which have been delivered and rejected in whole or in part may at JSU’s option, be returned to the supplier or

held for disposition at the vendor’s risk and expense. Latent defects may result in revocation of acceptance.

7. TAXES

Jackson State University is exempt from Federal excise taxes and state sales or use taxes and bidders must quote

prices which do not include such taxes. Exemption certificates will be furnished upon request. Vendors making

improvements to, additions to or repair work on real property on behalf of JSU are liable for any applicable sale

and use tax on purchase of tangible personal property for use in connection with the work. Vendors are likewise

liable for any applicable use tax on tangible personal property furnished to them by JSU for use in connection

with their contracts.

8. GIFTS, REBATES, GRATUITIES

8.1 Acceptance of gifts from vendors is prohibited. No officer or employee of the Office of Purchasing and

Travel, nor any head of any state department, institution or agency, nor any employee of any state

department, institution or agency charged with initiating requisitions, shall accept or receive, directly or

indirectly, from any person, firm or corporation to whom any contract for the purchase of materials, supplies

or equipment for the State of Mississippi may be awarded by rebate, gifts, or otherwise, any money or

anything of value whatsoever, or any promise, obligation or contract for future rewards or compensation.

8.2 Bidding by state employees is prohibited. It is unlawful for any state official or employee to bid on, or sell,

or offer for sale, any merchandise, equipment or materials, or similar commodity to the State of Mississippi

during the tenure of their office or employment, or for the period prescribed by law thereafter, or to have

any interest in the selling of the same to the State.

9. BID INVITATION

Bid files may be examined during normal working hours by bid participants. Nonparticipants will be prohibited

from obtaining any Information relative to the bid until after the official award has been made.

Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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