Project Information

Bid Title

Animal Control Services

Issuing Agency

City of Marlborough

Location

Massachusetts

Published Date

Apr 15, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

PD 2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	PD 2026-01
Bid Title:	Animal Control Services
Category:	Goods and Services
Status:	Open

Description: Pursuant to M.G.L. c. 30B, the City of Marlborough (“City”), acting through its Police Department, is seeking sealed bids from qualified vendors to provide animal control services consisting of basic services, after-hours call-out services, and kennel services within the boundaries of the City of Marlborough. Services shall be performed in accordance with M.G.L. c. 140, Chapter 250 of the Marlborough City Code, and other applicable laws and regulations. The Vendor may also be separately appointed as Inspector of Animals pursuant to M.G.L. c. 129, §15; however, such role is independent of this contract and not included in the bid price. Contract Term: The initial contract term shall be three (3) years, commencing July 1, 2026, through June 30, 2029, with options to renew for up to two (2) additional one-year terms exercisable at the sole discretion of the City. The Contract shall consist of a fixed annual price for basic services plus unit pricing for after-hours and kennel services based on actual usage. Funding: The contract award shall be subject to appropriation by the City Council for each fiscal year of the contract term and any renewal term. Register to download the bid document, Invitation for Bid # PD 2026-01 Animal Control Services. Publication Date/Time: 4/15/2026 2:00 PM Closing Date/Time: 4/29/2026 2:00 PM Plan & Spec Available: Marlborough Procurement Page - Bid Postings Miscellaneous: Bid documents will be posted under Related Documents. Related Documents: FINAL WEB POST PD 2026-01 ACO 4-15-26

Attachment Preview

Animal Control Services IFB – PD 2026-01

CITY OF MARLBOROUGH

MARLBOROUGH, MASSACHUSETTS 01752

INVITATION FOR BIDS

ANIMAL CONTROL SERVICES

IFB PROJECT NO. PD 2026-01

EFFECTIVE JULY 1, 2026 TO JUNE 30, 2029

WITH RENEWAL OPTIONS

CONTACT INFORMATION

Krista Holmi, C.P.O.

Procurement Office

140 Main Street

Marlborough, MA 01752

Direct #508-460-3707

kholmi@marlborough-ma.gov

Date Issued: April 15, 2026

Animal Control Services IFB – PD 2026-01

TABLE OF CONTENTS

1. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

2. PURCHASE DESCRIPTION AND SCOPE OF SERVICES

3. MINIMUM QUALIFICATIONS (RESPONSIBILITY REQUIREMENTS)

4. REFERENCES

5. RULE FOR AWARD

6. TERMS AND CONDITIONS

7. EXHIBITS / REFERENCE MATERIALS

Exhibit A – City of Marlborough General Code (Chapter 250 – Animals)

Exhibit B – M.G.L. c. 140 Select Reference Links

Exhibit C – Inspector of Animals Appointment / Duties

Exhibit D – City of Marlborough Standard Contract Form and General Conditions

Exhibit E – Insurance Requirements and Certificate Form

8. APPENDICES / REQUIRED BID FORMS

Appendix A – Bid Form and Required Certifications

Appendix B1 – Bid Pricing Sheet

Appendix B2 – Bid Evaluation Worksheet (City Use Only)

Appendix C – Bidder Qualifications Form

Appendix D – Reference Form

9. POST-AWARD / CONTRACT EXECUTION FORMS

Appendix E – Certificate of Corporate Vote (As Applicable)

Appendix F – Certificate of Authority (LLC, As Applicable)

Animal Control Services IFB – PD 2026-01

City of Marlborough

1. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

1.1 Procurement Description

Pursuant to M.G.L. c. 30B, the City of Marlborough (“City”), acting through its Police Department, is

seeking sealed bids from qualified vendors to provide animal control services consisting of basic

services, after-hours call-out services, and kennel services within the boundaries of the City of

Marlborough on an as-needed basis.

Services shall be performed in accordance with M.G.L. c. 140, Chapter 250 of the Marlborough City

Code, and other applicable laws and regulations. The Vendor may also be separately appointed as

Inspector of Animals pursuant to M.G.L. c. 129, §15; however, such role is independent of this contract

and not included in the bid price.

Contract Term: The initial contract term shall be three (3) years, commencing July 1, 2026 through June

30, 2029, with options to renew for up to two (2) additional one-year terms exercisable at the sole

discretion of the City.

The Contract shall consist of a fixed annual price for basic services plus unit pricing for after-hours and

kennel services based on actual usage.

Funding: The contract award shall be subject to appropriation by the City Council for each fiscal year of

the contract term and any renewal term.

1.2 The Invitation for Bids (IFB) Availability and Bid Submission

Documents Available:

The IFB package shall be available as of Wednesday, April 15, 2026 at 2:00 PM on the Procurement

Office website by registering and downloading the bid documents at https://www.marlborough-

ma.gov/bids

Submission Location:

Procurement Office at City Hall, 140 Main Street, 3rd Floor, Marlborough, MA 01752

Submission Methods:

Mail, personal delivery or delivery to outside drop boxes located at the front and rear of City Hall or via

express mail service.

Submissions Due:

April 29, 2026 at 2:00 PM, at which time bids will be publicly opened and read aloud.

Animal Control Services IFB – PD 2026-01

Envelope Labeling: BID: ANIMAL CONTROL SERVICES CONTRACT #PD 2026-01. (COMPANY NAME)

The City will not be responsible for the premature opening of any bid not properly identified, and any

such bids may be rejected.

1.3 Contract Award Timeline

It is anticipated that the contract will be awarded within sixty (60) calendar days after the bid opening.

The time for award may be extended for up to thirty (30) additional calendar days by mutual agreement

between the City and the apparent lowest responsive and responsible bidder.

1.4 Addenda

If any changes are made to this IFB, an addendum will be issued. Addenda notices will be posted to the

Procurement Office website. If the City issues any addenda to this bid, each bidder shall acknowledge on

the Bid Form the receipt of each addendum. It is the bidder’s sole responsibility to ascertain the

existence of any addenda prior to bid submission.

1.5 Questions and Clarifications

Questions concerning this IFB must be submitted in writing via email to the Marlborough Police

Department c/o Chief Procurement Officer at kholmi@marlborough-ma.gov.

Written responses will be issued in an Addendum with notice emailed to all bidders on record as having

registered to receive the IFB and notices. All questions and answers will be incorporated into this IFB.

Bidders are responsible for checking the City Procurement page on the City’s website for updates.

1.6 Bid Modification or Withdrawal

A bidder may modify or withdraw a bid prior to opening by written notice. Modifications must be

labeled: 'Modification No. __ – IFB PD 2026-01.’

1.7 Post Bid Opening Corrections

After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the

interests of the City or fair competition. Minor informalities will be waived or the bidder will be allowed

to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document,

the City may correct the mistake to reflect the intended correct bid, and the bidder will be notified in

writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident

on the face of the bid document, but the intended correct bid is not similarly evident.

1.8 Pre-Bid Conference

There is no pre-bid conference scheduled for this IFB. Prospective bidders should familiarize themselves

with the City of Marlborough and requirements of the contract.

1.9 Reservation of Rights

The City reserves the right to accept or reject any and all bids, in whole or in part, or to cancel this IFB, if

the City determines that cancellation or rejection serves the best interests of the City.

Animal Control Services IFB – PD 2026-01

1.10 Prices Firm

All bid prices submitted in response to this IFB must remain firm for sixty (60) calendar days following

the bid opening unless extended in writing per 1.3.

1.11 Bid Opening Delay

If, at the time of the scheduled bid opening, City Hall is closed due to uncontrollable events, the bid

opening will be postponed until 11:00 AM on the next normal business day. Bids will be accepted until

that date and time.

1.12 Bid Copies

One (1) original and one (1) unbound copy of the signed bid are required. Emailed submissions are not

permitted.

1.13 Required Forms and Certifications

The following forms and/or certifications must be submitted with the bid:

• Appendix A - Required Certifications

• Appendix B1 - Bid Pricing Sheet

• Appendix C - Bidder’s Qualifications Form

• Appendix D - Reference Form

Appendix B2 is provided for bid evaluation purposes only and shall not be completed or submitted by

bidders.

Prior to contract execution, the successful bidder shall be required to provide evidence of authority to

execute the contract, including Appendix E or Appendix F, as applicable.

Insurance documentation is not required at the time of bid submission but must be provided prior to

contract execution in accordance with Exhibit E.

1.14 Signature Requirements

A bid must be signed as follows:

• If the bidder is an individual, by the individual;

• If the bidder is a partnership, in the name of the partnership by a general partner; and

• If the bidder is a corporation or limited liability company, by a duly authorized officer or authorized

representative.

The signature shall constitute certification that the signer is authorized to bind the bidder to the terms

of the bid.

1.15 Performance Bond

A performance bond will not be required under this IFB.

1.16 Bid Deposit

No bid deposit is required for this IFB.

1.17 Taxes

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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