Project Information

Bid Title

IFB-25-26-032-VDH Water Facilities Replacement

Issuing Agency

City of Danville

Location

Virginia

Published Date

Nov 7, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-26-032

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	25-26-032
Bid Title:	IFB-25-26-032-VDH Water Facilities Replacement
Category:	Construction Services Bids
Status:	Open

Description: IFB-25-26-032 IFB-25-26-032-VDH Grant Water Facilities Replacement Prebid- Monday November 24,2025 at 10:00AM Last Day for Questions Monday December 8,2025 at 5:00PM Bid opens Tuesday December 16,2025 at 2:00PM Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 12/16/2025 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: IFB-25-26-032-2025-VDH Grant Water Facilities Replacement Final Post 11-07-2025

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB-25-26-032

“VDH Grant Water Facilities Replacement”

Pre-Bid Meeting:

A Pre-Bid Meeting will be held on

Monday November 24,2025 at 10:00AM at

3rd Floor Conference Room 427 Patton Street Danville, VA 24541

or by Teams at

Join the meeting now

Meeting ID: 228 312 863 943

Passcode: n397N7zc

Last Day for Questions:

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until

5:00 PM on Monday December 8,2025

Bid Closing Date:

Sealed Bids shall be accepted no later than

Tuesday December 16,2025, at 2:00PM at the

Purchasing Department,

427 Patton Street, Room 304, Danville, VA 24541

Bids may be submitted electronically on eVA at

www.eva.virginia.gov ,

Direct Inquiries to:

Carol Henley, Director of Purchasing

Phone: (434) 799-6528

E-Mailpurchasing@danvilleva.gov

Brian Hahn Project Manager RKK

Phone: 804-771-9116 E-Mail: bhan@rkk.com

Or Chief Engineer Scott Jarrett: Phone 434-857-3366 Ext 2056

E- E-Mail: jarrejs@danvilleva.gov

TABLE OF CONTENTS

1.0 General Conditions

2.0 Scope of Work

3.0 Supplemental General Conditions

IFB -25-26-032

“VDH Grant Water Facilities Replacement”

1.0 GENERAL CONDITIONS

1.1 Intent: ENTER BRIEF DESCRIPTION OF THE PROJECT

1.2 Sealed bids must be received in the Purchasing office no later than 2:00PM,

Tuesday December 16,,2025. Bids may be submitted electronically on eVA at

www.eva.virginia.gov , mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A pre-bid conference will be held on Monday November 24,2025 at

10:00AM at 3rd Floor Conference Room 427 Patton St. Danville, VA 24541 OR by Teams at

Join the meeting now

Meeting ID: 228 312 863 943

Passcode: n397N7zc

1.4 Bid Inquiries: The last day for questions will be Monday December 8,2025 at 5:00 PM

Email: Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: VDH Attachment 8

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.7 Time of Completion: Completion of the Work required within three hundred (300)

consecutive calendar days from the date of Notice to Proceed, with Substantial Completion

to be achieved within two hundred fifty (250) consecutive calendar days from the date of Notice to Proceed.

1.8 Liquidated Damages: Five hundred dollars ($500.00) for each calendar day after the time specified for

completion expires.

1.9 Owner’s Representative: Brian Hahn and Scott Jarrett

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each invoice until

final completion and acceptance of the contract work

2.0 SCOPE OF WORK

2.1 00_IFB 25_26-032 Specifications & Documents.pdf

2.2 VDH GRANT WATER FACILITIES REPLACEMENT PLAN SET.pdf

IFB -25-26-032

“VDH Grant Water Facilities Replacement”

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner IFB-25-26-032

“2025 VDH Grant Water Facilities Replacement” and submitted to the office

indicated on the title page.

IFB -25-26-032

“VDH Grant Water Facilities Replacement”

Electronic Submission: Bidders who choose to submit their bids electronically must ensure

that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the

Business Opportunities Tab > Virginia Business Opportunities (VBO). Search IFB 25-26-032.

When addenda are issued, suppliers that have submitted an electronic response will have to

RESUBMIT their response to the latest version of the solicitation.

There is no cost for eVA registration

C. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

D. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

IFB -25-26-032

“VDH Grant Water Facilities Replacement”

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the

price bid was substantially lower than the other bids due solely to a mistake therein,

provided the bid was submitted in good faith and the mistake was a clerical mistake,

as opposed to a judgment mistake, and was actually due to an unintentional

arithmetic error or an unintentional omission of a quantity of work, labor, or material

made directly in the compilation of the bid, which unintentional arithmetic error or

unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents, and materials used in the

preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

1. Submitting more than one proposal from the same partnership, firm, or

corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall

be disqualified as bidders for any future work of the City until any such

participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.6 Bids Binding 90 Days:

Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)

calendar days following bid-opening date.

3.7 Cleanup:

A. The Contractor at all times shall keep the premises free from accumulation of waste

materials or rubbish caused by his operations. At the completion of the work, he shall

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.