Project Information

Bid Title

Construction: Willagillespie Roof Replacement Project

Issuing Agency

Eugene School District 4J

Location

Oregon

Published Date

May 11, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Construction: Willagillespie Roof Replacement Project

PROJECT NAME:

Willagillespie Roof Replacement Project

CIP# 462-971-P0120

Bid Due Date:

Wednesday May 13 ^th 2:00pm

Non-Mandatory Pre-Bid:

Wednesday April 22 ^nd 2026 at 1:00pm

Addenda:

2

Document Uploads:

Willagillespie Roof Replacement Addendum 2

Willagillespie Roof Replacement Addendum 1

Willagillespie Roof Replacement – Non Mandatory Pre Bid Meeting Attendance

Willagillespie Roof Replacement Project Manual

Willagillespie Roof Replacement Project Drawings

Est. Const. Cost:

$1 Million

Status:

Active

Questions:

For questions regarding this project, please contact the Project Manager:

• Name: Danny Palanuk
• Email: palanuk_d@4j.lane.edu

Hard copies are not provided by the School District.  It is the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda from the hyperlink.  It is important that all bidders correctly indicate all addenda on the bid form.

Attachment Preview

05 May 2026

Eugene School District 4J

2026 Willagillespie Roof Replacement

Addendum # 02

1) GENERAL ITEMS

1) The Bid Date is changed to Wednesday 5/13/2026 at 2pm. Please refer to revised,

reissued Invitation to Bid, Bid Form, and 1st Tier Subcontractor Disclosure Form with the

Bid Date revised accordingly.

2) There are no Alternates on this project. This Addendum deletes Section 01 2300 –

Alternates entirely from the Project Manual. Please refer to instructions below under

part 2 of this memo, and refer to revised, reissued Table of Contents. Also, refer to

revised, reissued sheet G-001.

2) CHANGES AND CLARIFICATIONS TO THE PROJECT MANUAL

For revised, reissued sections listed below: text additions in bold / text deletions in

strikethrough.

1) Section 00 0110 – Table of Contents (Revised, reissued, attached)

a) Section 01 2300 – Alternates deleted from table of contents.

2) Section 00 1113 – Invitation to Bid (Revised, reissued, attached)

a) Bid Date revised.

3) Section 00 4113 – Bid Form (Revised, reissued, attached)

a) Bid Date revised.

4) Section 00 4522 – First-Tier Subcontractor Disclosure Form (Revised, reissued,

attached)

a) Bid Date revised.

5) Bidders shall DELETE Section 01 2300 – Alternates entirely from the Project Manual.

a) Note that there were two copies of Section 01 2300 – Alternates originally included

in the Project Manual. DELETE both sections.

3) CHANGES AND CLARIFICATIONS TO THE DRAWINGS

Page 1 of 2

For revised, reissued drawing sheets listed below, see revisions clouded.

1) Sheet G-001 – Cover (Revised, reissued, attached)

a) Alternates notes revised to indicate no Alternates.

4) SUBSTITUTION REQUESTS

1) None

5) BID QUESTIONS / ANSWERS

1) None

End of Addendum-02

Page 2 of 2

DOCUMENT 00 01 10

PROJECT MANUAL TABLE OF CONTENTS

2026 Willagillespie Roof Replacement

CIP #- 462-971-P0120

4/14/26

The following is a list of all Divisions, Sections, and Drawings which are included in the Project

Manual

INTRODUCTORY PAGES

PAGES

Cover Page

1

Document 00 01 01 Title Page

1

Document 00 01 10 Table of Contents

1

DIVISION 00

BIDDING AND CONTRACT REQUIREMENTS

Document 00 11 13 Invitation To Bid

1

Document 00 21 13 Instructions to Bidders

6

Document 00 21 13.01 AIA Document A701, 2018

10

Document 00 22 13 Supplementary Instructions to Bidders

4

Document 00 30 01 Preconstruction Conference Agenda (Sample)

3

Document 00 31 12 Notice Summary

1

Document 00 41 13 Bid Form

5

Document 00 41 13.01 AIA Document A310-2010, Bid Bond

4

Document 00 45 22 First Tier Subcontractor Disclosure Form

1

Document 00 52 13 Form of Agreement A

1

Document 00 52 13.01 AIA Document A101, 2017

10

Document 00 72 13 General Conditions A

1

Document 00 72 13.01 AIA Document A201, 2007

39

Document 00 73 43 Prevailing Wage Rates for Public Contracts in Oregon

1

Effective (insert date)

DIVISION 01

GENERAL REQUIREMENTS

Section 01 11 00

Summary of Work

7

Section 01 21 00

Allowances

3

Section 01 22 00

Unit Prices

2

Section 01 23 00

Alternates

2

(ADD-02)

Section 01 25 00

Contract Modification Procedures (CR/PO Form)

4

Section 01 29 00

Payment Procedures

3

Section 01 31 00

Project Management and Coordination

8

Section 01 32 00

Construction Progress Documentation

3

Section 01 33 00

Submittal Procedures

7

Section 01 34 00

Delegated Design Requirements

2

Section 01 40 00

Quality Requirements

4

Section 01 50 00

Temporary Facilities and Controls

7

Section 01 60 00

Product Requirements (Substitution Request Form)

5

Section 01 73 00

Execution Requirements

7

Section 01 73 29

Cutting and Patching

4

Section 01 77 00

Closeout Procedures

5

Section 01 78 39

Project Record Documents

3

TABLE OF CONTENTS

00 01 10 - 1

TABLE OF CONTENTS – SECTION 00 01 10

Section 01 78 23

Operation and Maintenance Data

8

DIVISION(S)

TECHNICAL SPECIFICATIONS

Section 02 4100 Demolition

Section 05 5000 Metal Fabrications

Section 06 1000 Rough Carpentry

Section 06 2000 Finish Carpentry

Section 07 0150.19 Preparation for Re-Roofing

Section 07 3113 Asphalt Shingle Roof Cleaning

Section 07 4213 Metal Wall Panels (ADD-01)

Section 07 5419 PVC Thermoplastic Membrane Roofing

Section 07 6200 Sheet Metal Flashing and Trim

Section 07 7200 Roof Accessories

Section 07 9200 Joint Sealants

Section 09 9113 Exterior Painting

Section 09 9123 Interior Painting

Section 23 0010 General Mechanical Provisions

Section 26 0010 General Electrical Provisions

DRAWINGS

Refer to the Drawing Index on sheet G-001 for a list of Drawing Sheets included in the Construction

Documents.

TABLE OF CONTENTS

00 01 10 - 2

DOCUMENT 00 11 13

INVITATION TO BID

Electronic bids will be received by Taryn Armstrong, Facilities Management Assistant, for the Willagillepie Roof

Replacement on Wednesday, May 6th, 13th, 2026, (ADD-02) until the Deadline for Bid Submission at 2:00 p.m.

local time (The District has chosen to set the deadline at 2:00 p.m. to ensure sufficient time for the delivery of

First-tier forms). Email electronic Bid to: CIP@4j.lane.edu. There will not be a public opening. However, Bid

results will be posted on the 4j hyperlink listed below, following the deadline for submission of Bids. Late Bids will

not be considered. Bidders are encouraged to send a test email to the email address above to ensure they have it

correct and that we receive it accordingly. For purpose of receipt time, the sent timestamp from the bidder’s email

account will be used and an email receipt confirmation will be sent to submitter.

Briefly, the work is described as: Reroof Portions of the Building as indicated on the plans. Remove existing

roof system and flashings down to the structural deck. Replace with new single-ply membrane roofing system

with tapered insulation and flashings as indicated. Provide and Install new fall protection anchors and

ladders and associated structural supports.

Beginning Tuesday, April, 14th, 2026 Prime Bidders, Sub-bidders and Suppliers may obtain bidding documents at

the following hyperlink: http://www.4j.lane.edu./bids/. Hard copies are not provided by the School District. It is

the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda

from the hyperlink.

A non-mandatory pre-bid conference and walk-through has been scheduled for Wednesday, April, 22nd, 2026 at

1:00 PM p.m. The location of the conference will be in front of the school at 1125 Willagillespie rd.., Eugene, Or.

97405 Statements made by the District’s representatives at the conference are not binding upon the District unless

confirmed by Written Addendum. Pre-qualification of bidders is not required.

Each Bid must be submitted on the prescribed form and accompanied by an electronic copy of a Surety Bond,

Cashier’s Check, or Certified Check, executed in favor of Eugene School District 4J, in the amount not less than ten

percent (10%) of the total bid, based upon the total bid amount for those items bid upon. It is important that all

bidders correctly indicate all addenda on the bid form.

Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall electronically

submit, on the form provided, information regarding first-tier subcontractors furnishing labor or labor and materials,

as provided in ORS 279.C.370.

Bidders are required to hand deliver or mail by USPS, the original Surety Bonds, Cashier’s Check or Certified

Check and post marked within 3 days after the deadline for submission of bid. Mail to Facilities Management,

Attention CIP, 715 West 4th Avenue, Eugene, Oregon 97402.

No bid for a construction contract will be received or considered unless the Bidder is registered with the

Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as

required by OAR 137-049-0230. [A license to work with asbestos-containing materials under ORS 468A.720 is not

required for this project.]

For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount

of $30,000, filed with the Construction Contractors’ Board (CCB), before starting work on the project, unless

exempt. A copy of the Contractors’ BOLI Public Works Bond shall be provided with the executed contract

documents.

Each Bid shall contain a statement indicating whether the Bidder is a “resident bidder”, as defined in ORS

279A.120.

Each Bid shall contain a statement that the “Contractor agrees to be bound by and will comply with the provisions of

ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages”.

Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS

279A.110(4).

School District 4J reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures

and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid

opening, (3) waive informalities in the Bids, (4) select the Bid which appears to be in the best interest of the District,

or (5) reject any or all bids.

Date:

Wednesday, May, 6th, 13th, 2026 (ADD-02)

By:

Taryn Armstrong, Facilities Management Assistant

INVITATION TO BID

00 11 13 - 1

Commodity Codes

• NAICS 238160Roofing Contractors

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