Project Information

Bid Title

Update National Wetland Invent Nwi

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 28, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

DEP-RFP006542

Original Source

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/13/26	Types:	RFP
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	DEP-RFP006542	Solicitation/Project Title:	Update National Wetland Invent (NWI)
Description:	Update National Wetland Inventory (NWI) for PA Coastal Zone according to The United States Fish and Wildlife Service (USFWS). Please click here to view the list of solicitations. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=CommonwealthPA All Offerors are required to create a user profile within our JAGGAER portal. Please click here to go to the portal. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=CommonwealthPA PROPOSALS WILL ONLY BE ACCEPTED ELECTRONICALLY THROUGH JAGGAER. Technical support is available via Jaggaer at JAGGAER Support JAGGAER Support or (800) 233-1121 https://www.jaggaer.com/supplier-support

Department Information
Department/Agency:	Department of Environmental Protection	Delivery Location:	Department Of Environmental Protection  Rachel Carson State Office Building  400 Market Street  Harrisburg  Pa 17101
County:	Statewide	Duration:	n/a through n/a

Contact Information
First Name:	Angel	Last Name:	Mercado
Phone Number: (XXX-XXX-XXXX)	717-772-5692	Email:	angmercado@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/28/26
Solicitation Due Date:	06/29/26	Solicitation Due Time:	5:00 PM
Solicitation Opening Date:	06/29/26	Solicitation Opening Time:	5:05 PM
Opening Location:	Department Of Environmental Protection  Rachel Carson State Office Building  400 Market Street  Harrisburg  Pa 17101
No. of Addendums:	0
Amended Date:	05/28/26

Related Solicitation Files

Original Files Shoreline Study RFP Technical Submittal 5.20.26.docx RFP - Cost Submittal 5.13.2026.docx TERMS AND CONDITIONS.pdf BOP-2201 EO 2021-06 Worker Protection Form BOP FINAL.docx

Attachment Preview

TECHNICAL SUBMITTAL

I-1. Statement of the Project.

A. Update National Wetland Inventory (NWI) for PA Coastal Zone according to The United States Fish and Wildlife Service (USFWS). Map and characterize the extent, condition, and geomorphic setting of wetland area including intertidal mudflats and associated shoreline features throughout the Bucks County portion of the Pennsylvania Coastal Zone (PACZ), with a primary emphasis on the tidal Delaware River. This includes identifying spatial data gaps and evaluating existing datasets to prioritize areas requiring field verification.

Third-Party Data Integration: USFWS accepts wetland mapping data from external entities such as state agencies, tribal governments, universities, and private consultants—provided the data meets NWI standards.

Data Standards: Contributors must follow the Federal Geographic Data Committee (FGDC) Wetlands Mapping Standard, which ensures consistency in classification, accuracy, and metadata. Submission Process:

i. Data is submitted to USFWS through the Wetlands Geospatial Data Submission Portal.

ii. USFWS reviews the data for quality and compliance before integrating it into the national dataset.

iii. We want to make sure we are consistent with state wetland delineation standards and not federal standards.

B. Assess and document shoreline types, mudflat extent, sediment/biophysical indicators, and nearshore habitat conditions within the PACZM area (Philadelphia, Delaware, and Bucks Counties).

i. Assessments must integrate Orthomosaics elevation models, and geolocated field observations collected during tide-dependent survey windows.

ii. Proposers must have experience working in freshwater tidal systems comparable to the Delaware River, particularly within urbanized reaches with mixed industrial, natural, and modified shorelines.

C. Compile, evaluate, and integrate existing spatial datasets in ArcGIS Pro—including NWI, bathymetry, shoreline hardening, tidal datum information, and municipal datasets—to (1) predict likely mudflat locations, (2) refine field survey planning, and (3) highlight remaining data gaps that will be addressed through targeted fieldwork.

I-2. Qualifications.

A. Company Overview.

Provide a brief description of your principal business activities. Identify parent organizations, subsidiaries and affiliates, and describe how any of these entities will participate in the performance of the contract. Provide the location of the company’s main office and identify and provide locations of any satellite offices that will be providing services through this contract. Identify the types of services you can perform and those that you intend to subcontract. Provide a list of equipment, supplies and related expenses necessary for this project. Describe the need for such expenses and provide quotes for each material.

B. Prior Experience. Include experience with NWI, data collecting, project management, Data Analysis and Integration, Mudflat and Shoreline research, geospatial surveying, drafting, preparation of loan and grant applications, preparation and administration of bids, and water quality sampling and training.

Experience shown should be work done by individuals who will be assigned to this project as well as that of your company. Studies or projects referred to must be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency who may be contacted.

C. Personnel. Describe in narrative form the number of executive and professional personnel who will be engaged in the work and indicate where these personnel will be physically located during the time they are engaged in the Project. For key personnel include the employee’s name, and through a resume or similar document, the Project personnel’s education and experience with the Delaware Estuary Coastal Zone, and non-tidal, tidal, sub-tidal freshwater systems. Indicate the responsibilities each individual will have in this project and how long each has been with your company.

Describe in narrative form the number of executive and professional personnel who will be engaged in the work.

a. Show where these personnel will be physically located during the time they are engaged in the work.

b. For key personnel, include the employee’s name, and through a resume or similar document, the Project personnel’s education and experience in their respective discipline.

c. Include specific certifications, licenses and trainings to demonstrate personnel are qualified and capable of meeting the requirements of the disciplines listed below.

d. Indicate the responsibilities each will have in this project and how long each has been with your company.

e. Describe the type of equipment which will be used to provide the required services. Identify subcontractors you intend to use and the services they will perform.

I-3. Training. If appropriate, indicate recommended training of agency personnel. Include agency personnel to be trained, the number to be trained, duration of the program, place of training, curricula, training materials to be used, number and frequency of sessions, and number and level of instructors.

I-4. Financial Capability. Describe your company’s financial stability and economic capability to perform the contract requirements. The Commonwealth reserves the right to request additional information to evaluate an Offeror’s financial capability.

I-5. Requirements

Emergency Preparedness. To support continuity of operations during an emergency, including a pandemic, the Commonwealth needs a strategy for maintaining operations for an extended period of time. One part of this strategy is to ensure that essential contracts that provide critical business services to the Commonwealth have planned for such an emergency and put contingencies in place to provide needed goods and services.

1. Describe how you anticipate such a crisis will impact your operations.

2. Describe your emergency response continuity of operations plan. Please attach a copy of your plan, or at a minimum, summarize how your plan addresses the following aspects of pandemic preparedness:

a. Employee training (describe your organization’s training plan, and how frequently your plan will be shared with employees);

b. Identified essential business functions and key employees (within your organization) necessary to carry them out;

c. Contingency plans for:

i. How your organization will handle staffing issues when a portion of key employees are incapacitated due to illness; and.

ii. How employees in your organization will carry out the essential functions if contagion control measures prevent them from coming to the primary workplace.

iii. How your organization will communicate with staff and suppliers when primary communications systems are overloaded or otherwise fail, including key contacts, chain of communications (including suppliers), etc. and;

iv. How and when your emergency plan will be tested, and if the plan will be tested by a third-party.

I-6. Tasks. Describe in narrative form your technical plan for accomplishing the work using the task descriptions set forth below as your reference point. Modifications of the task descriptions are permitted; however, reasons for changes should be fully explained. Indicate the number of person hours allocated to each task. Include a Program Evaluation and Review Technique (PERT) or similar type display, time related, showing each event. If more than one approach is apparent, comment on why you chose this approach.

Task	Description
Update National Wetland Inventory	Update for PA Coastal Zone according to The United States Fish and Wildlife Service (USFWS).
Remote Desktop Analysis	Compile and analyze existing spatial datasets to identify potential mudflat areas and guide field planning
Quality Assurance Project Plan (QAPP)	Develop a Quality Assurance Project Plan following PADEP guidelines to ensure scientifically valid data collection and processing.
Field Work	Conduct visual shoreline assessments and or drone survey to collect imagery, elevation data, and observational records.
Data Processing	Process aerial imagery and data using photogrammetry and GIS software to generate elevation models and orthomosaics
Reporting	Summarize methods, findings, and recommendations in a comprehensive technical report with supporting figures and tables.
Citizen Science	Engage the public in shoreline observations through an interactive ArcGIS Online survey and dashboard to supplement project data.

[List and describe the tasks or work steps into which the Issuing Office has divided the project through its preliminary analysis. For each task, describe what the selected offeror is expected to do and what it is expected to produce.

If the project is to be conducted in phases, specify tasks and deliverables for each phase; also indicate any approvals needed before moving into the next phase.

If the project requires a level of effort rather than precise products, show the number of and type of personnel required. Include timeframe for completion of tasks, as appropriate.]

[The Offeror is given the opportunity to recommend modifications to the task segmentation in its proposal. However, to facilitate effective evaluation of such changes, the task statement in the RFP should be prepared with specific attention to detail.]

I-7. Reports and Project Control.

A. Quarterly Progress Reports

Reporting frequency: The Contractor is required to submit progress reports to the Coastal Resource Management Program (CRMP) on a quarterly basis beginning from the start date of the contract until the conclusion of the project. The report shall include the following:

1. Project Overview

a. Brief summary of the grant’s purpose and scope.

b. Geographic focus: Tidal Delaware River Wetlands in Pennsylvania

2. Progress Toward Objectives

a. Description of completed tasks (e.g., field surveys, remote sensing, GIS analysis).

b. Status of milestones outlined in the grant proposal.

c. Any deviations from the original timeline and reasons.

3. Data Collection & Mapping Updates

a. Types of data collected (e.g., aerial imagery, LiDAR, soil/water samples).

b. Methods used for wetland delineation and classification (e.g., Cowardin system).

c. Updates to the National Wetlands Inventory (NWI) database or mapping layers.

d. Presence of threatened or endangered species

4. Quality Assurance & Control

a. QA/QC procedures followed for data accuracy.

b. Peer review or validation steps taken.

5. Stakeholder Engagement

a. Coordination with local, state, or federal agencies for data acquisition (e.g. existing Jurisdictional Determinations from the US Army Corps of Engineers).

b. Public outreach conducted.

c. Feedback received and how it was incorporated.

6. Challenges & Solutions

a. Technical, logistical, or environmental obstacles encountered.

b. Mitigation strategies or adjustments made.

7. Budget & Expenditures

a. Summary of funds spent to date.

b. Comparison to projected budget.

c. Explanation of any variances.

8. Next Steps

a. Planned activities for the upcoming reporting period.

b. Timeline adjustments if needed.

9. Appendices

a. Maps, charts, photos, or tables showing progress.

b. Field logs or data summaries.

B. Monthly Invoice Report - The Offeror shall submit a monthly project report to the Issuing Office’s Project Manager for the projects for which the Offeror has received Authorization to Commence Work. The report shall be prepared in an Excel spreadsheet format and shall list all authorized projects. The report shall include the following as column headings:

1. Start Date and End Date for reporting period

2. Schedule Status

3. Project Status/Task List Summary

4. Amount Invoiced to Date

5. Remaining Budget

6. Amount Invoiced in Current State Fiscal Year

7. Project Notes

Specific work must include a subtotal estimated cost for each identified task, as well as a total cost of the project. Change Orders shall be submitted by the Offeror and approved by the Issuing Office in writing. Neither the budgeted individual task subtotal nor the total project cost may be exceeded without the prior written approval of the Issuing Office. In certain cases, the Issuing Office will request the Offeror generate a more inclusive report in the same format as the monthly report.

C. Problem Identification Report. An “as required” report, identifying problem areas. The report should describe the problem and its impact on the overall project and on each affected task. It should list possible courses of action with advantages and disadvantages of each and include Offeror recommendations with supporting rationale.

D. Final Report. In all cases, a requirement should be included for the submission of draft copies of the final report to permit the Issuing Office to satisfy itself as to the report’s completeness and factual accuracy. The Issuing Office should provide a format for the final report. The format should specify the content of the final report in detail comparable to the following:

1. Abstract or summarize the result of the study or service in terminology that will be meaningful to management and others generally familiar with the subject areas.

2. Describe data collection and analytical and other techniques used during the study.

3. Summarize findings, conclusions and recommendations developed in each task.

4. Include all supporting documentation; e.g., flow-charts, forms, questionnaires, etc.

5. Recommend a time-phased work plan for implementing the recommendations.

6. Data Sharing Requirements

I-8. Objections and Additions to Standard Contract Terms and Conditions. The Offeror will identify which, if any, of the terms and conditions contained in the Buyer Attachments section that it would like to negotiate and what additional terms and conditions the Offeror would like to add to the standard contract terms and conditions. The Offeror may request a renewal of contract up to two years. The Commonwealth may exercise the renewal as individual year or multiple year term(s). The Offeror’s failure to make a submission under this paragraph will result in its waiving its right to do so later, but the Issuing Office may consider late objections and requests for additions if to do so, in the Issuing Office’s sole discretion, would be in the best interest of the Commonwealth. The Issuing Office may, in its sole discretion, accept or reject any requested changes to the standard contract terms and conditions. The Offeror shall not request changes to the other provisions of the RFP, nor shall the Offeror request to completely substitute its own terms and conditions for this RFP. All terms and conditions must appear in one integrated contract. The Issuing Office will not accept references to the Offeror’s, or any other, online guides or online terms and conditions contained in any proposal.

Regardless of any objections set out in its proposal, the Offeror must submit its proposal, including the cost proposal, on the basis of the terms and conditions set out in the Appendix -,Terms and Conditions contained in the Buyer Attachment section. The Issuing Office will reject any proposal that is conditioned on the negotiation of the terms and conditions set out in the Appendix -,Terms and Conditions contained in the Buyer Attachment section or to other provisions of the RFP.

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