Project Information

Bid Title

Office Handyman Services

Issuing Agency

Early Learning Coalition of Osceola County

Location

Florida

Published Date

Jun 11, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ#2026OHS

Original Source

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Project Description

RFQ#2026OHSOffice Handyman Services

Opening Date:

June 11, 2026

Closing Date:

June 22, 2026

Date Posted:

The facilities maintenance person will be responsible for performing general maintenance and repair tasks to ensure that all office facilities are maintained in optimal working conditions. This position is on an on-call basis, providing timely support as needed to address maintenance issues and minimizing disruptions to daily business operations.

Request for Quotes

Attachment Preview

Request for Quote 2026OHS

OFFICE HANDYMAN SERVICES

Released: June 11, 2026

The Early Learning Coalition of Osceola County (“the Coalition”) is soliciting quotes for Office

Handyman Services.

To select a vendor, the Coalition will request a quote for goods and services based on the specifications

listed in (Attachment A). All quotes received will be evaluated based on experience and qualifications.

The selected vendor will be required to enter into an agreement with the Coalition to guarantee the

specifications listed, as well as to ensure adherence to all applicable state and/or federal laws.

1. General Information

The Early Learning Coalition of Osceola County is a nonprofit organization dedicated to ensuring

early care and education for children in Osceola County. Created in 2000, the Early Learning

Coalition is one of 30 like agencies that serve all 67 counties in the state of Florida and distributes

both the Federal Child Care and Development Block Grant (“CCDBG”) and State based VPK dollars

to a diverse group of childcare providers. Through a variety of affordable and innovative early

education and voluntary pre‐kindergarten programs, the Early Learning Coalition serves more than

7,000 children from birth to 12 years old and their families.

The Early Learning Coalition’s mission is to promote high‐quality school readiness, voluntary pre‐

kindergarten and after school programs, that further the physical, social, emotional, and

intellectual well‐being of Osceola County children, with a priority toward ages from birth through

age five.

2. Scope of Work

The proposer shall, in a proper and satisfactory manner, provide all the goods and services set

forth in (Attachment A).

3. Quotes Submission Instructions

Organizations intending to respond to this Request for Quotation (RFQ) are requested to submit

their quotations via email to cgarcia@elcosceola.org no later than June 22, 2026 by close of

business (4:00 PM EST). The email subject line must include the RFQ number and title.

Submissions must include the following details:

• Legal company name

• Full name, title and email address of the individual authorized to sign the contract

• Business address

• Telephone number

In addition, please provide responses to the following questions:

• Is the organization a non-profit entity? (Yes or No)

• Is the organization a Florida minority-owned business? (Yes or No)

• Are there any related parties associated with this submission? (Yes or No)

➢ If yes, please identify the individual and their relationship with any member of the board or coalition staff.

4. Timetable

ACTIVITY

4 Deadline for Receipt of Quotes

5 Time period for evaluation of quotes

6 Anticipated Award

DATE

June 22, 2026, 4:00 p.m. EST

June 23, 2026 – June 26, 2026

July 1, 2026

5. Evaluation Process

The Coalition shall conduct a comprehensive review of the responses to the solicitation by

convening a proposal evaluation committee based on the evaluation criteria set in (Exhibit 1).

This RFQ will be awarded to qualified and responsive proposer(s) whose proposal is determined

to be the most advantageous to the Coalition, based on an evaluation of price, quality, and other

relevant criteria.

Multiple bids may be selected to best provide the goods and services and to meet the goals outlined

in the Scope of Work for this RFQ.

6. Evaluation Criteria

Each quote will be evaluated based on the following criteria:

• Alignment with RFQ Scope of Work

• Timeliness, Professionalism, and Conciseness

• Expertise/Experience

• Availability of Resources

• Value of Product/Services

7. Contract

If the contract terms are not accepted, we reserve the right to proceed with the next highest-scoring

vendor who best meets the RFQ criteria and aligns with the needs of our agency. If any subsequent

vendor also declines the terms, we reserve the right to cancel this RFQ and reissue it to solicit

additional proposals.

The term of the contract shall end on June 30, 2027, with the option to renew for additional periods

not to exceed a total of three years. Renewal decisions will be based on a performance evaluation

conducted at the end of each fiscal year, considering factors such as response time, effectiveness

in issue resolution, compliance with safety standards, and overall contribution to office

maintenance.

After the vendor(s) is selected and awarded, we will request two (2) fully executed copies of the

Purchase Order Terms and Conditions by mail or email to the Early Learning Coalition of Osceola

County.

Please see attached Terms and Conditions (Exhibit 2) for review, if the undersigned shall be

awarded this contract, the undersigned must execute the terms and conditions attached to this

RFQ.

SCOPE OF WORK

Attachment A

1. General Responsibilities

The facilities maintenance person will be responsible for performing general maintenance and repair tasks to

ensure that all office facilities are maintained in optimal working conditions. This position is on an on-call basis,

providing timely support as needed to address maintenance issues and minimizing disruptions to daily business

operations. Services may include, but are not limited to, the following:

• Minor carpentry repairs (doors, locks, shelves, furniture)

• Drywall patching and painting

• Light plumbing (leaking faucets, clogged drains, toilet repairs)

• Light electrical work (replacing bulbs, switches, outlet covers)

• Basic HVAC filter replacements

• Installation of bulletin boards, wall mounts, and signage

• Flooring repairs (tile replacement, carpet patching)

• Facility inspections for minor issues and reporting of significant concerns

• Other maintenance tasks that may arise and are suitable for this role

2. Work Hours

• Services are generally provided during regular business hours: [8:00 AM – 4:00 PM]

• Emergency or after-hours work may be required in special circumstances, subject to prior approval

3. Tools and Materials

The facilities maintenance person is expected to supply the basic tools required for the job. Materials and supplies

necessary for specific tasks may be provided and reimbursed, contingent upon prior approval. Receipts for all

materials and supplies purchased under this Agreement must be submitted with the corresponding invoice. All

such materials and supplies shall remain the property of the Coalition. Any unused items must be turned to the

Office Manager upon completion of the related work or service.

4. Performance Expectations

• All work must comply with applicable local building codes and safety regulations

• Maintain a clean and organized work environment

• Report any issues requiring specialist contractors or presenting safety hazards promptly

• Ensure timely completion of all assigned tasks

5. Reporting and Communication

• Maintain a detailed log of all work performed, including dates and task descriptions

• Communicate regularly with the Office Manager

• Inform the Office Manager promptly of any delays, additional work requirements, or safety concerns

6. Evaluation

Performance will be reviewed at the end of the fiscal year contract based on response time, issue resolution

effectiveness, compliance with safety standards, and overall contribution to office maintenance.

7. Insurance and Licensing

Proof of liability insurance and any relevant licenses or certifications must be provided prior to commencing work.

8. Compensation

Compensation will be calculated on an hourly basis, as outlined in the contract.

RFQ 2026OHS

Office Handyman Services

RFQ EVALUATION CRITERIA

Exhibit 1

This form has been designed to guide the RFQ vendor selection committee on how to choose the most qualified

vendor to fulfill the request. Please rate the vendor on a scale of 1-5; 1 being the least qualified and 5 being the

best qualified.

Was the proposal submitted by

deadline?

Was the proposal submitted in a

presentable/professional manner

(Letterhead, contact info, etc.)?

Was the proposal submitted

clear and concise?

Was the proposal responsive to

the scope of work?

Does the vendor have relative

experience in the market?

Is the estimate/cost the best value

for the Coalition?

Does the vendor have the

capacity to fulfill the request?

Vendor 1

Vendor 2

Vendor 3

Total:

There is an allowable 35 pts max. per vendor, the vendor with the highest point value will be selected based on scoring.

Selected Vendor:

Comments:

Evaluator Name:

Signature:

Date:

Minimum Disclosures to Vendors/Contractors and PO’s

Exhibit 2

Each party shall perform its obligations in accordance with the following listed terms and conditions for this

Purchase Order (PO) or contract. Use the links provided for each topic to access and review full instructions.

Note: additional federal and state clauses (not included in these lists) are required for subrecipient POs,

contracts, or other agreements.

Required clauses – all purchases of services and/or commodities

Certified Minority Business Enterprise (CMBE) reporting

Conduct of business – federal/state laws govern

Confidentiality and safeguarding information

Conflict of interest/related party activities

Convicted/discriminatory vendors

Cooperation with Inspector General

Debarment and suspension#

Filing and payment of taxes#

Financial consequences

Florida Abuse Hotline reporting

Funding availability/annual appropriation

No lobbying

Payment audit (records of costs will be available upon request)

Payment and fees

Payment made after written “agency” acceptance

Payment timeframe - timely payments

Public records

Public access/public records requests

Waiver

Additional required clauses for all purchases – triggered by a defined spending threshold

Byrd Anti-Lobbying Certification#

Clean Air and Federal Water Pollution Control Act#

Contract Manager

Equal Employment#

Procurement of recovered materials#

Termination for Cause (breach of terms)#

Termination for Convenience#

Additional clauses - purchases of services only – may also be triggered by spending threshold

Background checks

Contract Work Hours and Safety Standards Act#

Copeland Anti-Kickback Act#

Davis Bacon Act, as amended#

Drug Free Workplace#

E-Verify

Independent Contractor

Purchase of American-Made Equipment and Products#

Rights to Inventions#

#Provision is required for purchases funded with federal grant program monies

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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