Project Information

Bid Title

Dredging and Planting of Jaycee Park Lagoon

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Nov 13, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB2025-793

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB2025-793
Bid Title:	Dredging and Planting of Jaycee Park Lagoon
Category:	Open RFPs
Status:	Open

Description: The City of Tybee Island seeks qualified bidders for the dredging and planting of native plants along the shoreline of the Jay Cee Park Lagoon as per the specifications and requirements as shown in Attachment #1. Publication Date/Time: 11/13/2025 12:00 AM Closing Date/Time: 1/6/2026 2:00 PM Pre-bid Meeting: 12/29/25 11am 78 Van Horne St. Contact Person: Peter Gulbronson,peter.gulbronson@cityoftybee.org Related Documents: ITB2025-793 Dredging and Planting of Jaycee Park Lagoon ITB2025-793 Plans and Specs

Attachment Preview

INVITATION TO BID

ITB NO. 2025-793

DREDGING AND PLANTING OF JAY CEE PARK LAGOON

BID DUE: TUESDAY JANUARY 6, 2026 at 2:00pm

PRE-BID MEETING: TUESDAY DECEMBER 29, 2025 at 11:00am

CITY OF TYBEE ISLAND, GEORGIA

BRIAN WEST, MAYOR

MONTY PARKS, MAYOR PRO TEM

TONY PLOUGH

BILL GARBETT

NICK SEARS

MICHAEL “SPEC” HOSTI

KATHRYN WILLIAMS

DOCUMENT CHECK LIST

The following documents are contained in and made a part of this Invitation to Bid are required to

be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where

indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE

FOR DISQUALIFICATION OF THE BIDDER.

INTRODUCTION

SPECIFICATIONS AND REQUIREMENTS

INSTRUCTIONS TO BIDDERS

GENERAL INFORMATION

SURETY REQUIREMENTS

ATTACHMENTS: A. CHECKLIST; B. BID PACKET

SEPARATE ATTACHMENT #1: DREDGING AND PLANTING PLANS (4 SHEETS)

• Sheet 1 of 4: Existing Conditions and Site Analysis

• Sheet 2 of 4: Ditch Management Plan

• Sheet 3 of 4: Planting and Site Management Plan

• Sheet 4 of 4: Planting and Site Management Plan

INTRODUCTION

This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter

referred to as “Owner”) with products or services as indicated herein.

Sealed bids must be received by 2:00pm local time, on Tuesday January 6, 2026. The City of

Tybee Island reserves the right to reject any or all bids.

A pre-bid meeting will be held on Tuesday December 29, 2025 at 11:00am in the Public Safety

Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are

encouraged to attend, as they will have the opportunity to discuss specifications and ask

questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be

awarded to the responsible bidder with the lowest responsive bid on the base bid. If the budget

allows the additional dredging listed as Alternate #1 may be added to the contract through a change

order. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the

terms and conditions of this Invitation to Bid.

Signature of bidder indicates understanding and compliance with attached terms and conditions

and all other specifications made a part of this ITB, and any subsequent award or contract. All

terms, conditions and representations made within this ITB will become an integral part of the

contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to

reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or

presentation of bids.

Instructions for preparation and submission of a bid are contained in this ITB package. Please note

that specific forms for submission of a bid are required.

The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement

procedures are conducted in a manner that provides maximum open and free competition. The City

seeks to ensure that all segments of the business community have access to supplying the goods

and services needed by the City. The City provides equal opportunity for all businesses and does

not discriminate against any persons or businesses regardless of race, color, religion, age, sex,

national origin or handicap.

The City is seeking a bid package for service or materials equal to or exceeding specifications set

forth on the attached pages. Bidders not meeting these standards will be rejected. The attached

specifications become and remain a part of this ITB.

All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,

charts, displays, schedules, exhibits and other documentation by the bidders will become the

property of the City when received. The City retains the right to use any or all ideas presented in

any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect

this right.

SPECIFICATIONS AND REQUIREMENTS

The City of Tybee Island seeks qualified bidders for the dredging and planting of native plants

along the shoreline of the Jay Cee Park Lagoon as per the specifications and requirements as shown

in Attachment #1.

The clearing and removal of the existing landscaping and undergrowth will be performed by City

forces prior to the start of construction.

There is an existing disc golf course that surround the project area. Approximately 100,000 rounds

of disc golf are played on the course annually, therefore the course will remain open during the

dredging and planting operations.

The red rubber walking path, as shown on the plans, will not support heavy equipment and

CONTRACTOR shall cover path with a minimum of 12-inches of crushed aggregate base course

at all locations they deem necessary to cross the path. The cost of furnishing and installing this

crushed aggregate base course shall be included in the cost of the dredging. Any damage to the

path will be the responsibility of the CONTRACTOR to fix at their cost.

CONTRACTOR shall take care to avoid the concrete disc pad tee off areas shown ono the plan.

The CONTRACTOR shall be responsible for any damage to the tee pads and replace at their own

cost.

There are many large trees of various species that surround the lagoon and CONTRACTOR shall

work around the trees to avoid damage.

The City is currently working with the Georgia Department of Natural Resources Environmental

Protection Division in obtaining a Letter of Permission (LOP) for the dredging and planting

required for this project. It is anticipated that this LOP will be obtained prior to the start of

construction.

The areas planned for dredging are listed in Work Unit “A” and shown on the Ditch Management

Plan of Attachment #1.

DREDGING:

• Work covered under this section shall consist of furnishing all labor and equipment to

dredge approximately a 2 feet depth of sediment by 20 feet wide along the centerline of the

Jay Cee Park Lagoon as shown on Ditch Management Plan.

o 867 Cubic Yards of dredging south of bridges

o 600 Cubic Yards of dredging north of bridges (Alternate #1)

• Work covered under this section shall also consist of furnishing all labor and equipment to

dredge the peripheral areas to a width of approximately 9 feet along the edges of the Jay

Cee Park Lagoon as shown on the Ditch Management Plan.

o 390 Cubic Yards of dredging south of bridges

o 380 Cubic Yards of dredging north of bridges (Alternate #1)

• CONTRACTOR shall be responsible for the removal and disposal of all dredged materials.

• CONTRACTOR shall be responsible for the installation of a construction access road to

the lagoon. It shall consist of a 12-inch gravel roadway with a minimum width of 10-feet.

The cost of this access road shall be included on the cost of the dredging.

• CONTRACTOR shall furnish and install silt fence adjacent to the water or wetlands prior

to any excavation work being performed. This cost for furnishing and installing the silt

fence shall be included in the cost of the dredging.

o Silt fence shall be a minimum of 16-inches high.

o Silt fence shall be trenched a minimum of 4-inches with a minimum width of a 4-

inch trench and backfilled with soil compacted over the fabric.

o Silt fence shall have a maximum of a 10-foot spacing between stakes with a wire

support fence or a 6-foot maximum spacing between posts when extra strength

fabric is used.

o Silt fence posts shall be buried a minimum of 12-inches in depth.

o Continuous rolls of silt fence are preferred, but if splices are required they must be

spliced at support posts and have a minimum of a 6-inch overlap.

o Silt fence shall remain in place until the construction is complete and planting have

taken root.

The areas for planting are listed under Work Unit “B” and shown on the Planting and Site

Management Plans of Attachment #1.

PLANTING:

• Work covered under this section shall consist of furnishing all labor and equipment to plant

grasses, littoral plants, hardy beach perennials, soil amendments, and hardwood mulch as

specified in the planting schedule.

• Surplus material will become property of the CONTRACTOR and shall be picked up and

disposed of by the CONTRACTOR.

• Upon completion of the planting operations, the CONTRACTOR shall cleanup project area

and dispose of all pots and plant containers.

• CONTRACTOR shall furnish and install a 10-foot diameter steel ring around each of the

nine (9) disc golf holes located throughout the park. After the installation of the steel ring,

the CONTRACTOR shall fill each ring with a multi-color river rock to a minimum depth

of 2-inches. The estimated quantities for each disc golf hole are 32 lineal feet of steel border

ring and 0.5 cubic yards of multi-color river rock.

1. INSTRUCTIONS TO BIDDERS

Purpose: The purpose of this document is to provide general and specific information for use in

submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as

described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-

2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.

Bidders must carefully review all provisions of, and attachments to, this document prior to

submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This

ITB and any attachments, plans, and/or other related documents can be found on the City’s website

at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website

for additional information and/or addendums.

1.1 How to Prepare Bids:

All Bids must be:

a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all

documents must be submitted.

b. Bids must be signed by the business owner or authorized representative, with all

erasures or corrections initialed and dated by the official signing the Bid. ALL

SIGNATURE SPACES MUST BE SIGNED.

1.2 How to Submit Bids:

One original, and one electronic copy (usb flash drive) must be submitted in a sealed

opaque envelope, plainly marked with the ITB number and title, and bidder’s company

name, to the office of the address below prior to the time specified. Include all required

attachments, which can be found at the end of this document.

• Include all requested documents, in addition to a W-9 and certificate of

insurance, and required bid bond.

• City/County Occupational Tax Certificate Requirement: Contractor must

supply a copy of their Occupational Tax Certificate as proof of payment of the

occupational tax where their office is located. In addition, if a contract is

awarded, contractors that are not located on Tybee Island are required to

obtain a Tybee Island contractor registration. Contact Aleesha Robinson for

additional information, at 912-472-5072, or in person at Tybee Island City Hall

403 Butler Ave, Tybee Island, Ga

• All Bids must be hand delivered, mailed, or sent by courier in sufficient time

to ensure receipt by the Purchasing Agent on or before the time and date

specified above.

• Courier or hand deliver bid package to:

ALEESHA ROBINSON

TYBEE ISLAND CITY HALL

403 BUTLER AVE - BLDG A

TYBEE ISLAND, GA. 31328

• Bids may be submitted via US Mail, but bidders choosing this method should

allow at least an additional 24 hours for delivery:

ALEESHA ROBINSON

CITY OF TYBEE ISLAND

PO BOX 2749

TYBEE ISLAND, GA. 31328

FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT

RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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