Project Information

Bid Title

B018-26 WATER PORT SUBSTATION MATERIAL PACKAGE

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Dec 15, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

B018-26

Original Source

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Bid Documents

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Project Description

B018-26 WATER PORT SUBSTATION MATERIAL PACKAGE

RFP Number:

B018-26

RFP Status:

Open

Start Date:

December 15, 2025

Close Date:

Wednesday January 14th, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

LEGAL NOTICE

AND

INVITATION TO BID

B018-26

The Brownsville Public Utilities Board will accept electronic and/or sealed bids for Water Port

Substation Material Package, until 5:00 PM, January 14, 2026 in the Brownsville PUB

Purchasing Office, 1155 FM 511, Olmito, Texas. Electronic or sealed bids received after this

time will not be considered.

WATER PORT SUBSTATION MATERIAL PACKAGE

Bids received after this time will not be considered.

Bids will be publicly opened and read aloud on January 15, 2026 at 2:30 PM. Bidders can request

a copy of the bid tabulation by emailing hlopez@brownsville-pub.com Vendors can call in at 2:30

PM, January 15, 2026 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities. Registration is available at registering on Bidnet Direct's

Texas Purchasing Group, if you haven’t already registered.

Detailed specifications may be obtained at Brownsville Public Utilities Board website at

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED BIDS

FOR WATER PORT SUBSTATION MATERIAL PACKAGE (B018-26), JANUARY 14,

2026 5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155 FM

511, Olmito, TX 78575.

Each bid shall constitute an offer to the Board, as outlined therein, and shall be irrevocable for at

least ninety (90) days after the time announced for the opening thereof. Bidder is required to

execute a contract and furnish a Supply Bond. The supply bond shall be valid from the notice of

award until the acceptance of the Water Port Substation Materials Contract. Additionally, in lieu

of supply bond, a letter of credit (LOC) from a Texas institution is acceptable. If the successful

Bidder fails to execute the contract and to furnish a satisfactory Supply Bond within 10 days from

the date on which he is notified that his bid has been accepted, the amount of his check or supply

bond shall be forfeited to the Brownsville PUB as mutually agreed to liquidated damages, and not

as a penalty.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal

Service or any other courier system fails to deliver the sealed bids to the Brownsville Public

Utilities Board, Purchasing Office by the given deadline above. Bid will be accepted via

electronic transmission through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities

contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 - Phone

2

B018-26, Water Port Substation

Material Package

INSTRUCTIONS TO BIDDERS

Please submit this page upon receipt.

Acknowledgment Form

B#018-26 Water Port Substation Material Package

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6375 or (956) 983-6364 or via e-mail: hlopez@brownsville-

pub.com

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you

want the bid package mailed, please provide a method of shipment with account number in the

space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail to: hlopez@brownsville-pub.com or dsolitaire@brownsville-pub.com. This

will ensure you remain active on our vendor list.

Upon return of this acknowledgement form, Material Specifications, Drawings and Plan Documents will be

provided to the email address listed below. The company listed below agrees that the information to be

provided is confidential and is to only be used by company in connection with preparing a bid. The company

also agrees not to release this information and notify BPUB in writing within five (5) days if they receive a

request for such information.

Company Name

Authorized Signature

Address

Type Signatory’s Name and Title

Telephone Number / Fax Number

Date

Signatory’s Email Address

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE EMAIL THIS PAGE TO E-MAIL ADDRESS LISTED ABOVE

3

B018-26, Water Port Substation

Material Package

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez

or

Purchasing Administrator

(956) 983-6375

Diane Solitaire,

Purchasing & Materials Manager

(956) 983-6366

• Tentative Time Line

1. December 15, 2025 through January 14, 2026 - Vendors work on bid.

2. January 14, 2026 at 5:00 PM - Vendor must submit one (1) set of bid

documents sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, TX 78575

B018-26 Water Port Substation Material Package

Due: January 14, 2026 at 5:00 PM.

Failure to provide the above noted information on bid envelope will disqualify bid. The

Brownsville Public Utilities Board will not be held responsible for missing, lost or late mail.

Brownsville Public Utilities Board will accept electronic transmission of sealed bids via Bidnet,

only

3. January 9, 2026 – Last day to submit questions

4. January 15, 2026 – Bid Acknowledgement at 2:30 PM CST

5. January 16 - 26, 2026 - Evaluate bid documents

6. January 28, 2026 - Provide Final Recommendations

7. February 9, 2026 - Send to Utilities Board for approval

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is

intended to indicate type and quality desired. Brands of like nature and quality will be considered.

If bidding on other than referenced specifications please provide complete descriptive information

of said article.

4

B018-26, Water Port Substation

Material Package

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Price shall remain firm until an award is made and for a period of one

year after original date of Purchase Order, unless otherwise stipulated.

All fields (UNIT PRICE, DELIVERY AND MANUFACTURER) in the Cost Sheets must be

completed. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist

with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Compliance with requirements of the technical specifications

2. Net price

3. Time and conditions of delivery

4. Safety record will be considered when determining the responsibility of the bidder

5. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

5

B018-26, Water Port Substation

Material Package

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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