Project Information

Bid Title

2026-08 Disaster Debris Monitoring Services

Issuing Agency

Wilton Manors city

Location

Florida

Published Date

Apr 23, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-08

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-08
Bid Title:	2026-08 Disaster Debris Monitoring Services
Category:	Bids
Status:	Open

Description: The City of Wilton Manors, Florida (City) is seeking proposals from qualified licensed Contractors (CONTRACTOR), to provide debris monitoring services following a debris generating event such as a hurricane, storm, or other event. Contract monitoring is necessary to ensure applicable federal, state, and local laws, regulations, and guidelines and debris removal contracts are met by monitoring the debris removal from public access roads, rights-of-way, City maintained canals and waterways, and City owned/maintained public property; monitoring debris management sites; and field monitors to assure debris management plan and contracts are effectively and efficiently implemented. The Contractor must monitor in the City of Wilton Manors, Florida in accordance with applicable regulations of the Federal Emergency Management Agency (FEMA), Florida Department of Transportation (FDOT), Florida Department of Health (FDH), Natural Resources Conservation Service (NRCS), South Florida Water Management District (SFWMD), and the Florida Department of Environmental Protection (FDEP) in conjunction with the City’s needs. The Contractor shall have an excellent understanding of the documentation involved for the reimbursement from FEMA, or Other Federal Agencies, and the State relief programs to make the process of cost recovery efficient and accurate. The processes and documentation required will be in strict compliance with FEMA, or Other Federal Agencies, and other State relief programs regulations regarding eligibility. This Proposal is being solicited in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as detailed in EXHIBIT C of this proposal document as incorporated herein, in order to be eligible for reimbursement under the Public Assistance Program. NOTE: This solicitation is not a request for Disaster Debris Removal and Disposal Services. The City maintains contract(s) with contractor(s) to provide that service; and reviews those services through a separate procurement process. This RFP is specifically for Disaster Debris Monitoring Services. Contractors shall not include proposals that include Debris Removal and Disposal Services. One or more Contractor(s) may be selected to provide differing elements or levels of scope of work in accordance with the capabilities and extent of involvement each respondent proposes. Contracts issued resulting from this RFP shall only be activated in the event of a declared emergency. There is no guarantee any contract resulting from the RFP will be activated or any work will be performed. Publication Date/Time: 4/23/2026 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: May 26, 2026, 11:30 a.m., EST Addendum Date/Time: May 11, 2026 Pre-bid Meeting: N/A Related Documents: 1.c. 2026-08 RFP Disaster Debris Monitoring Services

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

Subject:

RFP #:

Disaster Debris Monitoring Services

2026-08

Due Date/Time: May 25, 2026, 11:00 a.m., EST

Submit To:

City Clerk

City of Wilton Manors

2020 Wilton Drive

Wilton Manors, FL 33305

Disaster Debris Monitoring Services RFP # 2026-08

2

CITY OF WILTON MANORS

REQUEST FOR PROPOSAL FOR DISASTER DEBRIS MONITORING SERVICES

CALENDAR OF EVENTS

Listed below are important dates and times by which the actions noted must be completed. If the City

finds it necessary to change any of these dates or times, the change may be accomplished by addendum.

All dates are subject to change.

ACTION

Issue RFP

Pre-Bid Meeting

Deadline for Questions

Response to Questions

Deadline for Submitting Proposals

Evaluation Committee Review

Reference Checks

Presentation

Final Ranking and Selection

Contract Negotiation

City Commission Approval of Contract

COMPLETION DATE

April 23, 2026

N/A

May 7, 2026

May 11, 2026

May 26, 2026, 11:30 a.m.

TBD

TBD

TBD

TBD

June 9, 2026

June 23, 2026, or later

Disaster Debris Monitoring Services RFP # 2026-08

3

TABLE OF CONTENTS

Section 1 – Introductory Material

1.1 Statement of Purpose…………………………………………………………………………………..………………………………… 5

1.2 Contract Terms………………………………………………………………………………………………………………………………. 5

1.3 Background Information……………..……………………………………………………………………………………..………….. 6

1.4 Definitions……………………………………………….……………………………………………………………………………………… 6

1.5 Terms and Definitions Related to Scope of Work …………………………………………………………………………… 7

Section 2 – Scope of Services

2.1 Scope of Proposal ……………………………………………………………………..…………………………………………..……….. 9

2.2 Debris Monitoring Services Administration……………………………………………………………………………………… 10

2.3 Debris Monitoring Services to be Provided………………………………………………………………………………………. 13

2.4 Debris Site Monitoring…………………………………………………………………………………………………………………….. 14

2.5 Load Ticket Process…………………………………………………………………………………………………………………………. 15

2.6 Vehicle Certification………………………………………………………………………………………………………………………… 16

2.7 Load Ticket / Vehicle Certification Completeness……………………………………………………………………………. 17

2.8 Additional Monitoring Duties and Responsibilities………………………………………………………………………….. 17

2.9 Assessment of Debris Accumulation in Drainage Canals………………………………………………………………….. 18

2.10 Operational Reports and Record Documentation……………………………………………………………………………. 18

2.11 Database Reporting………………………………………………………………………………………………………………………… 19

2.12 Electronic Monitoring…………………………………………………………………………………………………………………….. 19

2.13 Payment Monitoring……………………………………………………………………………………………………………………….. 19

2.14 Daily Damage Reports…………………………………………………………………………………………………………………….. 20

2.15 Public Information Assistance…………………………………………………………………………………………………………. 20

2.16 Technical Expertise and Guidance…………………………………………………………………………………………………… 20

2.17 Other Services………………………………………………………………………………………………………………………………… 21

2.18 Event Closure…………………………………………………………………………………………………………………………………. 22

2.19 Final Project Closeout…………………………………………………………………………………………………………………….. 22

2.20 Final Report……………………………………………………………………………………………………………………………………. 22

2.21 Meetings and Communications………………………………………………………………………………………………………. 23

2.22 Meeting with City Personnel…………………………………………………………………………………………………………… 23

2.23 Review, Permits and Certificates…………………………………………………………………………………………………….. 24

2.24 Compliance…………………………………………………………………………………………………………………………………... 24

2.25 Performance Schedule…………………………………………………………………………………………………………………… 24

2.26 Records / Audit……………………………………………………………………………………………………………………………… 24

2.27 Public Records Custodian………………………………………………………………………………………………………………… 25

2.28 2 CFR Part 200 Contract Requirements……………………………………………………….

26

2.29 Time and Material Contract if Required………………………………………………………………………………………….. 27

2.30 Change Orders……………………………………………………………………………………………………………………………….. 27

Section 3 – Procurement Instructions

3.1 Questions…………………………………………………………………………..………………………………..……………….……….. 28

3.2 Submission of Proposal……………………………………………………………………..………..…………………………….…… 29

3.3 Format and Contents……………………………………………………………………………………………………………………… 32

3.3.1 Cover Page…………………………………………………………………………………………….…………….…………. 32

3.3.2 Tab 1 – Table of Contents……………….…………………………………………………………………..….………. 32

3.3.3 Tab 2 – Letter of Transmittal……………..……………………………………………………………..……….……. 32

3.3.4 Tab 3 – General Information…………………………………………………………………………………………... 32

3.3.5 Tab 4 – Project Approach……………………………………………………………………………….……….……... 33

3.3.6 Tab 5 – Experience and Qualifications.…..……………………………………………………………..…….….. 33

3.3.7 Tab 6 – Pricing and Payment Terms……………………………………………………………………………..…. 33

3.3.8 Tab 7 – Required Affidavits and Certifications…………………………………………………………………. 33

3.4 Review and Evaluation Process…………………..………………………………………………………………..………………… 33

Disaster Debris Monitoring Services RFP # 2026-08

4

Section 4 – General Terms and Conditions

4.1 General Legal Requirements……………………..………………………………………………………………………………….... 35

4.2 Applicable Law and Venue…………………..……..……………………………………………………………………………..…… 36

4.3 Conditions of Proposals…………………………………………………………………………………………………………….……. 36

4.4 Terms and Conditions of Agreement…………..……………..………………………………………………………………..…. 36

4.5 Discussion with Responsible Proposers……….………..………………………………………………………………..……… 37

4.6 Execution of Agreement…………………………………..……………………………………………………………………..……… 37

4.7 Conflict of Interest……………………………..………..……………………………………………………………………………..…. 37

4.8 Fiscal Year Funding Appropriations……………………………………………………………………………………………….... 37

4.9 Public Entity Crimes…………………………………..…………………..…………………………………………………………..….. 38

4.10 Florida Prompt Payment Act………………….……..…………..…………………………………………………………..………. 38

4.11 Insurance Requirements………………………….…………..…………………………………………………………..……………. 38

4.12 Code of Ethics…………………………………………………....………………………………………………………………..………… 40

4.13 Patents, Royalties, and Copyright………………..….……………………………………………………………………..………. 40

4.14 Indemnification……………………………………..………………………………………………………………..…………………….. 40

4.15 Warranties……………………………………………………………………………………………………………………………………… 41

4.16 Public Records………………………………………………………………………………………………………………………………… 41

4.17 Bid Security…………………………………………………………………………………………………………………………………….. 42

4.18 Performance Bond.………………………………………………………………………………...………………………................. 43

4.19 Environmental and Social Government and Corporate Activism………..……………….…………………………... 43

Attachment A – Non-Discrimination Affidavit……..………………………………………………………………………..………………. 44

Attachment B – Domestic Partnership Certification Form..………………………………………………………………….…..…... 45

City of Wilton Manors Ordinance 2013-0013…………………………………………………………………….………………………….. 46

Attachment C – Non-Debarment Affidavit……………………………………………………………………………………….……………. 48

Attachment D – Drug-Free Workplace Certification…………………………………………………………….………….……….……. 50

Attachment E—Non-Collusive Affidavit…………………………………………………………………………………….…………………… 51

Attachment F – Certification Pursuant to Florida Statute 287.135………………………………………………………………….. 52

Attachment G – E-Verify Certification…………………………………………………………………………………………………………….. 53

Attachment H – Compliance with Foreign Entity Laws Affidavit……………………………………………………………………… 55

Attachment I – Anti-Human Trafficking Laws Affidavit……………………………………………………………………………………. 56

Attachment J – Bid Bond…………………………………………………………………………………………………………………………………. 57

Damages Form………………………………………………………………………………………………………………………………………………... 58

Proposal Form………………………………………………………………………………………………………………………………………………... 59

EXHIBIT A – City of Wilton Manors Map…………………………………………………………………….………………………………….. 61

EXHIBIT B – Electronic Monitoring…………………………………………………………………………………………………………………. 62

EXHIBIT C – Federal Regulations………………………………………………………………………………………………………………………. 73

Disaster Debris Removal and Disposal Services RFP # 2026-07

5

Section 1 – Introductory Material

1.1 STATEMENT OF PURPOSE

The City of Wilton Manors, Florida (City) is seeking proposals from qualified licensed

Contractors (CONTRACTOR), to provide debris monitoring services following a debris

generating event such as a hurricane, storm, or other event. Contract monitoring is

necessary to ensure applicable federal, state, and local laws, regulations, and guidelines and

debris removal contracts are met by monitoring the debris removal from public access

roads, rights-of-way, City maintained canals and waterways, and City owned/maintained

public property; monitoring debris management sites; and field monitors to assure debris

management plan and contracts are effectively and efficiently implemented.

The Contractor must monitor in the City of Wilton Manors, Florida in accordance with

applicable regulations of the Federal Emergency Management Agency (FEMA), Florida

Department of Transportation (FDOT), Florida Department of Health (FDH), Natural

Resources Conservation Service (NRCS), South Florida Water Management District

(SFWMD), and the Florida Department of Environmental Protection (FDEP) in conjunction

with the City’s needs.

The Contractor shall have an excellent understanding of the documentation involved for the

reimbursement from FEMA, or Other Federal Agencies, and the State relief programs to

make the process of cost recovery efficient and accurate. The processes and documentation

required will be in strict compliance with FEMA, or Other Federal Agencies, and other State

relief programs regulations regarding eligibility.

This Proposal is being solicited in accordance with the Procurement Requirements for

Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as

detailed in EXHIBIT C of this proposal document as incorporated herein, in order to be

eligible for reimbursement under the Public Assistance Program.

NOTE: This solicitation is not a request for Disaster Debris Removal and Disposal Services.

The City maintains contract(s) with contractor(s) to provide that service; and reviews those

services through a separate procurement process. This RFP is specifically for Disaster Debris

Monitoring Services. Contractors shall not include proposals that include Debris Removal

and Disposal Services. One or more Contractor(s) may be selected to provide differing

elements or levels of scope of work in accordance with the capabilities and extent of

involvement each respondent proposes. Contracts issued resulting from this RFP shall only

be activated in the event of a declared emergency. There is no guarantee any contract

resulting from the RFP will be activated or any work will be performed.

Piggybacking Option – The City does not intend to have this contract be available for

“piggybacking” by other governmental entities.

1.2 CONTRACT TERMS

The initial contract term is for three (3) years with the option to renew the contract for two

(2) additional three (3) year periods. Options for renewal will only be exercised upon mutual

written agreement. Unit prices will remain firm for the first term and may be adjusted

according to the Consumer Price Index (CPI) for each subsequent year.

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 562119Other Waste Collection

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