Project Information

Bid Title

Purchase of Patches and Emblems on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Feb 20, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL056-26 INV

Original Source

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Bid Documents

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Project Description

BL056-26 INV

Purchase of Patches and Emblems on an Annual Contract

Buyer Contact : Chelsey.Ward@GwinnettCounty.com

Opening Date : 03/16/2026 03:00 PM EST

Virtual Bid Opening

Additional Documents : BL056-26-Graphics Appendix A-Police , BL056-26-Graphics Appendix B-Sheriff , BL056-26-Graphics Appendix C-Fire and EMS , BL056-26-Graphics Appendix D-Corrections

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February 19, 2026

INVITATION TO BID

BL056-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers

for the Purchase of Patches and Emblems on an Annual Contract with four (4) one year options to renew

for various Gwinnett County Departments.

Bid Submittal Date and Location:

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Sealed Bids will be received until 2:50 P.M. local time on March 16, 2026, at the

Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville,

Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened

and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the

following link:

(https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m4f021e13657529b2834e7881f2773cbf),

or dial 408-418-9388 and enter Conference ID 23386881298##. Apparent bid results will be available the

following business day on the website www.GwinnettCounty.com.

Instruction on Submitting Questions:

Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate III, at

Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. on March 5, 2026.

Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible service provider at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and

companies submitting a bid will be notified via email.

Chelsey Ward, CPPB

Purchasing Associate III

The following pages should be returned as your bid:

Bid Schedule, Pages 5-13

References, Page 14

Code of Ethics Affidavit, Page 15

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Page 2

PATCHES AND EMBLEMS

A. SCOPE OF WORK

The successful supplier will be required to provide custom patches and emblems as indicated in the following quote

specifications for the Departments of Corrections, Police Services, Fire and Emergency Services, and Sheriff’s Office

on an as needed basis.

B. WORKMANSHIP

1.

Embroidery stitch density shall be scaled so as to prevent “bleed through” of underlying colors or fabrics.

Sufficient underlay shall be used to create a three dimensional, top quality, embroidery effect. The finished

patch must show a clear-cut execution and must be clean, neatly made, and have full tension on all threads.

2.

Overlock (merrow) edge shall also be scaled so that stitching and cloth under the edge do not “bleed

through.” Stitch density to be at least 24 stitches per inch.

3.

Final stitches of the merrow must over-run the starting stitches. The tail must then be pulled through the

over-run and cut off cleanly to prevent unraveling or fused to the reverse side of the patch.

4.

Cut line beneath merrow edge: The outline of the patches shall contain a single running stitch around the

entire border and then zigzag stitch over the top of same. No portion of the zigzag shall be cut off during

the cut.

5.

Manufacturer must certify that the overlock border will be applied in such a manner as to prevent it from

pulling loose from the patch. Overlock shall be of a density sufficient to completely cover the fabric edge

of the patch, and that after proper attachment to a garment it will not curl after washing or dry cleaning.

6.

All materials are to be certified by the manufacturer to be washable and dry cleanable.

C. SPECIFICATIONS: POLICE SERVICES

The supplier shall comply with the following specifications for the above mentioned section:

1.

Material

a.

Background fabric 65/35 polyester/cotton twill, permanent press finish, pre-shrunk and cured, 7 to

7½ ounce vat dyed, 3x1 weave.

b.

Buckram 24x20 weave, 50/50 polyester/rayon, pre-shrunk and heat set.

c.

Coating (plastic backing) PVC K85 0.010” thick.

d.

Embroidery yarn 150/2 and 100/2 deniers, finest quality, continuous filament, colorfast rayon; no

double thread in any part of the embroidery.

e.

Bobbin 60/2 nylon.

f.

Overlock (merrow) edge rayon #7 floss 300/4 with at least 24 stitches per inch.

g.

Needle and looper thread in edge 20/2 cotton or #50 polyester/rayon core thread; monofilament or

nylon thread will not be used.

D. SPECIFICATIONS: SHERIFF’S OFFICE

The supplier shall comply with the following specifications for the above mentioned section:

1.

Material

a.

Background fabric should be of factory/manufacturer first quality and not mill seconds. 7½ ounces

per yard – 8½ ounces per yard, 65/35 polyester/cotton twill weave, permanent press finish, pre-

shrunk and cured (resin impregnated and color fastness).

b.

An open weave buckram should be used on the loom to give stability to the base material.

c.

Embroidery yarn 150/2 and 100/2 denier, rayon yarn (colorfast), continuous filament, regenerated

cellulose type in a Shiffli twist, or alternate, that will produce a finished product of equivalent quality.

BL056-26

2.

3.

4.

Page 3

Embroidering

a.

Department shoulder patches not to contain less than 10,520 stitches and 21,040 revolutions.

Badge patches not to contain less than 8,000 stitches and 16,000 revolutions, not including the

stitching of the overlock edge.

b.

Stitch scale must be of sufficient density to preclude “bleeding through” of the background material

color. There must be sufficient underlay stitching to give a full three-dimensional appearance to

the design.

c.

Double thread will not be permitted in any part of the patch. Single thread stitching in the denicro

and plys as specified to be used throughout.

d.

All lettering to be embroidered with 90/2 or 100/2 thread.

Overlock border – Any configuration that does not have substantial concave curves and/or inside angles

must be overlocked unless otherwise specified.

a.

Top border – one end of 300 denier 4 ply rayon or separate ends of 300 denier of 2 ply rayon or 5

separate ends of 150 denier 2 ply rayon.

b.

Bottom border – two separate ends of cotton or cotton portion of the overlock; clear monofilament

is not permitted.

c.

Shoulder chevron emblems have stitched borders, and a and b do not apply.

Dimensions – Patch is to measure 4” at widest point and 5” at the highest point for department shoulder

patches. Embroidery detail and lettering are to be the same size, height, and weight as shown on the

drawing.

E. FINISHING

1.

Buckram shall be stitched onto the reverse side of the fabric as embroidery is performed.

2.

A PVC 0.10 plastic film or equivalent shall be applied to the reverse side of the embroidered fabric while

shape and stretch are maintained.

3.

The film used must be able to withstand temperatures in excess of 300°F in an alkaline solution and must

be non-soluble in all commercial laundering fluids. Coating or film must not be chlorine retentive, nor should

it emit toxic gases when subject to heat. The film must be fused into the buckram, embroidery and fabric

so that all raised elements and depressions are fused equally and uniformly. Infrared heating, combined

with vacuum for pressures, ensures that proper bonding takes place. The result must be that none of the

embroidery on the face of the patch is crushed or flattened. There shall be no evidence of jump stitch

(spring stitches) imprinted on the face of the patch. The resulting embroidery shall “lay flat” and not curl

when finished.

4.

The finished patch must be cut to exact shape and geometry of the approved design. Packaged 25 per

plastic bag for Sheriff’s patches when applicable.

F. SAMPLES

1.

Samples should be provided upon request within seven (7) business days. Each sample is to be labeled

with supplier’s name, item number as indicated on the bid schedule, and bid number (BL#). Failure to

provide samples by the required deadline may result in bid being deemed non-responsive. It will be the

responsibility of the supplier to incur all costs associated with providing the samples. After testing, samples

may be returned to supplier at supplier’s request and expense.

2.

Bid samples – Samples will be requested as needed during the evaluation process. Samples must be

representative of the supplier’s highest production standard.

3.

Pre-production samples – Successful supplier will be required to furnish 2 pre-production samples of

each line item within 14 days after notification of award and before proceeding with

manufacture. Approval of the production sample authorizes commencement of production but does not

BL056-26

Page 4

relieve the supplier of responsibility for compliance with all provisions of the specifications. Unless

otherwise specified, patches shall be equal and conform to the standard sample in all respects not

specifically covered by the specifications.

G. QUOTE REQUIREMENTS

1.

Patches and emblems will be ordered on an “as needed” basis. Maximum 10% over/under run allowed.

2.

Successful supplier will receive actual samples of all patches and emblems upon request.

3.

If recommended color charts are not available, supplier must provide color charts for comparison prior to

award.

4.

Delivery will be F.O.B. destination, prepaid and allowed.

5.

Successful supplier agrees that Gwinnett County specific patches and emblems are the sole property of

Gwinnett County and will not be sold or distributed to any unauthorized individual.

6.

Artwork is provided in the attached Graphics Appendix. Artwork may be changed or added throughout the

life of the contract. At times, the awarded supplier may be asked to assist in the design of artwork (including

thread color). All artwork remains the property of Gwinnett County Board of Commissioners and upon

completion of this contract shall be returned to the appropriate user department.

H. DELIVERY

Delivery will be F.O.B. Destination to the following locations: (Subject to change through the life of the contract,

locations may be added and deleted as necessary)

• Gwinnett County Police Department, 770 Hi Hope Road, Lawrenceville, GA 30043

• Gwinnett County Sheriff’s Office, 2900 University Parkway, Lawrenceville, GA 30043

• Gwinnett County Fire & Emergency Services, 450 Hosea Road, Lawrenceville, GA 30046

BL056-26

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Page 5

ITEM

#

EST.

ANNUAL

QTY.

UNIT

DESCRIPTION

SECTION A: POLICE SERVICES

1

10,000

EA

“Police” oblong shoulder patch per attached specifications

Graphics specifications: See Graphics Appendix Section A:1

2

2,000

EA

“Police” breast patch per attached specifications

Graphics specifications: See Graphics Appendix Section A:2&3

“Police” breast patch per attached specifications with hook and

3

100

EA loop fastener on back side

Graphics specifications: See Graphics Appendix Section A:2&3

“Tactical” small oblong shoulder patch per attached

4

150

EA specifications

Graphics specifications: See Graphics Appendix Section A:4&5

“Tactical” small oblong shoulder patch per attached

5

400

EA specifications; with hook and loop fastener on back side

Graphics specifications: See Graphics Appendix Section A:4&5

6

1,000

EA

Large Sergeant chevron per attached specifications

Graphics specifications: See Graphics Appendix Section A:6&7

Large Sergeant chevron patches with hook and loop fastener on

7

500

EA back side

Graphics specifications: See Graphics Appendix Section A:6&7

8

2,500

EA

Large Corporal chevron per attached specifications

Graphics specifications: See Graphics Appendix Section A:8 & 9

Large Corporal chevron patches with hook and loop fastener on

9

500

EA back side

Graphics specifications: See Graphics Appendix Section A:8 & 9

10

1,500

EA

Large FTO chevron per attached specifications

Graphics specifications: See Graphics Appendix Section A:10 & 11

Large FTO chevron per attached specifications with hook and

11 1,000 EA loop fastener on back side

Graphics specifications: See Graphics Appendix Section A:10 & 11

12

100

EA

Large FTO chevron “tactical” per attached specifications

Graphics specifications: See Graphics Appendix Section A:12

MANUF. &

NO.

DELIVERY

A.R.O.

UNIT

PRICE

$

$

$

$

$

$

$

$

$

$

$

$

TOTAL

PRICE

$

$

$

$

$

$

$

$

$

$

$

$

Supplier Name: __________________________________________________________

Commodity Codes

• NAICS 314999All Other Miscellaneous Textile Product Mills

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