Project Information

Bid Title

Request for Letters of Interest (RFLOI): BL-0052 Main Street Sidewalk Connector (TOHS Project # 22-007)

Issuing Agency

Town of Holly Springs

Location

North Carolina

Published Date

Feb 24, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Letters of Interest (RFLOI): BL-0052 Main Street Sidewalk Connector (TOHS Project # 22-007)

• Due March 20, by 2 p.m. via email
• Solicitation
• Additional Information can be found at the NC DOT Website

Attachment Preview

February 23, 2026

Town of Holly Springs

Utilities & Infrastructure

?? P.O. Box 8 | 128 S. Main St.

Holly Springs, NC 27540

?? (919) 577-3150

✉ utilities-infrastructure@hollyspringsnc.gov

?? www.hollyspringsnc.gov

Town of Holly Springs

REQUEST for LETTERS of INTEREST (RFLOI)

Contract Type - CEI

TITLE:

ISSUE DATE:

SUBMITTAL DEADLINE:

ISSUING AGENCY:

BL-0052 Main Street Sidewalk Connector (TOHS Project No. 22-007)

February 23, 2026

March 20, 2026

Town of Holly Springs

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North Carolina

Department of Transportation (hereinafter referred to as the Department). The solicitation,

selection, and negotiation of a contract shall be conducted in accordance with all Department

requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ALL

of the Discipline Codes listed below for the Town of Holly Springs. Discipline Codes required

are:

 00195 Roadway Construction Engineering & Inspection

 00233 Structures Construction Engineering & Inspection

WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the respective

RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide

professional consulting services to:

The Town of Holly Springs (Town) desires to engage Private Engineering (PE) consulting

firms to provide Construction Engineering and Inspection (CEI) and Construction Contract

Administration (CA) services for the following project:

Project

Main Street

Sidewalk

TIP #

BL-0052

ROW

50275.2.1

Utility

50275.2.2

CON

50275.3.1

Funding

CMAQ

Additional Project specific details are summarized below:

This project consists of construction of approximately 1,125 linear feet of sidewalk on the east side

of N. Main Street from Arbor Creek Drive to Trellis Point Drive. Construction is anticipated to begin

Summer of 2026.

The selected firm will report directly to the Town, administer the construction contracts, and ensure

that all work is performed in accordance with the contract requirements.

Primary work elements and service include but are not limited to all NCDOT required

inspections and materials testing. The Town is seeking a firm whose combination of

experience and personnel will provide timely, cost-effective and quality professional services

to support this project.

Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF, PDF Writer,

Docudesk deskPDF, etc.

LOIs SHALL be received ELECTRONICALLY no later than 2:00 p.m., March 20, 2026.

The address for electronic deliveries is: purchasing@hollyspringsnc.gov

LOIs received after this deadline will not be considered.

Except as provided below any firm wishing to be considered must be properly registered with the Office

of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors.

Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these

companies are properly registered with the North Carolina Board of Examiners for Engineers and

Surveyors and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in

responsible charge of the work must be registered Professional Engineers in the State of North Carolina

and must have a good ethical and professional standing. It will be the responsibility of the selected private

firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of

Interest. Firms which are not providing engineering services need not be registered with the North

Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not

require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The selected

firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum

amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs

chargeable to the project.

The selected firm will be responsible for the contract administration, field inspection, and project

documentation in accordance with NCDOT Standard Specifications for Roads and Structures and the

NCDOT Construction Manual.

SCOPE OF WORK

The Town of Holly Springs is soliciting proposals for the services of a firm/team for the following

contract scope of work:

The Town, in coordination with North Carolina Department of Transportation, is issuing this

RFLOI for this project. The project is planned to be bid out in the next six (6) months.

Project

Main Street

Sidewalk

TIP #

BL-0052

ROW

50275.2.1

Utility

50275.2.2

CON

50275.3.1

Funding

CMAQ

The desired services include Construction Engineering and Inspection (CEI) and Construction

Contract Administration for the project as described above. Tasks to be performed include, but are

not necessarily limited to:

 Ensure all work performed by the contractor meets the requirements of the plans, specs,

contract, NCDOT 2024 Standard Specifications for Roadways and Structures, and the

NCDOT Construction Manual

 The chosen CEI firm will perform all required work for project oversight to ensure that the

project meets all the requirements of plans, specs, contract, NCDOT 2024 Standard

Specifications for Roadways and Structures, and the NCDOT Construction Manual to include

but not limited to the following items listed below:

o Producing an Inspector’s Daily Report giving a detailed account of all activities

o General project oversight

o Required Materials testing

o Maintaining a Project Diary with Inspector’s Daily Reports and other required

information

o Maintaining Pay Records

 Attend preconstruction meeting and assist Town staff in ensuring proper execution of all

contract documents

 Ensuring safety compliance from the Contractor

 Reviewing and verifying contractor pay applications

 Maintaining written correspondence with the Contractor

 Schedule and conduct monthly progress meetings as necessary

 Completing and maintaining minutes of all project monthly meetings

 Ensuring Contractor compliance with Buy America provisions in 23 U.S.C. Sec. 313 and 23

C.F.R. Sec. 635.410

 Ensuring timely Contractor/Subcontractor submission of Certified Payrolls, ensuring Certified

Payrolls include all required information, and maintaining Certified Payrolls in the project file

 Verifying certified payrolls to assist Town in making payments to the Contractor

 Performing calendar year quarterly Wage Rate Interviews and other employee interviews as

necessary to ensure proper Contractor and-or Subcontractor employee classification and

compensation and proper inclusion of employees on Contractor and-or Subcontractor

Certified Payrolls; notifying the Town of any and all complaints by Contractor/Subcontractor

employees related to payment or employment classification; and coordinating with the Town

as needed to investigate and-or report complaints to NCDOT or other applicable agencies

 Ensuring that appropriate federal posters are displayed on the jobsite and accessible to all

employees on the jobsite

 Processing all Change Orders and Supplemental Agreements for project construction

 Processing all Requests for Extensions in Contract Time and Additional Compensation claims

 Ensuring prompt payment by the Contractor to any Subcontractors

 Ensuring Contractor submittal, with each pay request, of accounting of payments made to

 Performing final inspection and when work is to contract standards recommending

acceptance of the project to the Town

 Working with the NCDOT Materials and Tests Unit in ensuring that all project materials and

products meet the required criteria; and providing and/or maintaining required materials and

testing documentation

 Completing and/or reviewing of Materials Received Reports (MRRs) for any non- exempt

materials to be temporarily or permanently incorporated in the construction; and, as needed,

assisting the Town in investigating and follow-up action in the event one or more materials

fail tests

 Communicating with NCDOT and-or FHWA regarding Independent Assurance testing of

materials

 As needed, working with the Town to keep in communication with appropriate staff from the

NCDOT regarding project progress

 Submitting original project materials records to the NCDOT Materials and Tests Unit as

necessary

 Inspecting erosion control devices to ensure they are properly installed and maintained

 Maintain erosion control Records

 Inspecting Traffic Control for compliance with MUTCD/Traffic Control Plan and maintain

documentation

 Coordinating with the Town in arranging reimbursement requests from NCDOT, and ensuring

that the Contractor and-or Subcontractors do not engage in any activity in violation of a

provision in the Municipal Agreement or Supplemental Agreements These documents will be

provided to the selected firm

 In general, ensuring Contractor/Subcontractor compliance with approved plans and

specifications

 Miscellaneous communication with the Town and NCDOT relating to the tasks listed above

or other matters pertinent to the CEI services

 Communicating and coordinating as needed with Cary Utilities for associated water and

sewer work and/or issues

 The preparation and assembly of the final estimate

 Assist the Town in the preparation of final closeout with NCDOT

The required responsibilities for the CEI should include contract administration, project

management, and project documentation in accordance with NCDOT Standard Specifications

and NCDOT Construction Manual.

PROPOSED CONTRACT TIME: 6 months

PROPOSED CONTRACT PAYMENT TYPE: Cost-Plus

SUBMITTAL REQUIREMENTS

All LOIs are limited to Fifteen (15) pages (RS-2 forms are not included in the page count) inclusive of

the cover sheet, and shall be typed on 8-1/2” x 11” sheets, single-spaced, one-sided.

LOIs containing more than Fifteen (15) pages will not be considered.

Firms submitting LOIs are encouraged to carefully check them for conformance to the

requirements stated above. If LOIs do not meet ALL of these requirements they will be

disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

 The LGA’s Selection Committee will review all qualifying LOI submittals.

 For Project-Specific Contracts (non On-Call type contracts), the LGA’s Selection Committee MAY,

at the LGA’s discretion, shortlist firms to be interviewed. The number of firms invited to interview

will be determined by the LGA based on the qualifications received. IF APPLICABLE, dates of

shortlisting and dates for interviews are shown in the section SUBMISSION SCHEDULE AND

KEY DATES at the end of this RFLOI.

 In order to be considered for selection, consultants must submit a complete response to this

RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will

result in disqualification.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will

affirmatively ensure that any contract entered into pursuant to this advertisement will be afforded full and

fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will

not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small businesses

determined to be eligible for participation in the SPSF program are those meeting size standards defined

by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector 54 under the North

American Industrial Classification System (NAICS). The SPSF program is a race, ethnicity, and gender

neutral program designed to increase the availability of contracting opportunities for small businesses on

federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF firms that

will participate in the performance of the identified work. The participation shall be submitted on the

Department’s Subconsultant Form RS-2. RS-2 forms may be accessed on the Department’s website at

NCDOT Connect Guidelines & Forms.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors

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