Project Information

Bid Title

RFP - LANDSCAPING SERVICES (REGION 1 NORTH)

Issuing Agency

San Diego County

Location

California

Published Date

Dec 15, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM012765

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFx Name:	BPM012765
RFx Begin Date (UTC+0):	RFP - LANDSCAPING SERVICES (REGION 1 NORTH)
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Building and facility maintenance and repair services
Solicitation Code:	12/12/2025 5:00:00 PM
Lot #:	1/19/2026 3:00:00 PM
Round #:	34 d 06 h 43 min 44 s

RFx General Information

Code BPM012765

RFx Name RFP - LANDSCAPING SERVICES (REGION 1 NORTH)

Lot # 1

Round # 1

RFx Begin Date 12/12/2025 5:00:00 PM

RFx End Date 1/19/2026 3:00:00 PM

Summary REGION 1 NORTH

Julie Searight, Procurement Contracting Officer Cell:  (858) 239-6334 | Julie.Searight@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 12/12/2025 5:00:00 PM

Q&A End Date (M/d/yyyy) 12/22/2025 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFP - LANDSCAPING SERVICES (REGION 1 NORTH) RFx Commercial Documents (Approved) rfp_12765_landscaping_services final.pdf rfp_12765_attachment_3_coc_overall_landscape_ maintenance_manual.pdf rfp_12765_exhibit_c_region_1_north.xlsx 12/12/2025 5:12:22 PM 12/12/2025 4:51:39 PM 1 Record(s)

Attachment Preview

ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367

Fax (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

REQUEST FOR PROPOSALS (RFP) 12765

DEPARTMENT OF GENERAL SERVICES

LANDSCAPING SERVICES

December 12, 2025

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing landscaping services. (“Offerors”).

2. The RFP consists of five (5) Lots/Regions – North (Region 1), Central (Region 2), South (Region 3), East (Region 4)

and North Inland (Region 5). The County intends to award one (1) contract per Lot/Region as a result of this RFP.

The contract term is anticipated to be an initial (base) period of one (1) year(s) with four (4) one (1) year options.

Offerors may propose for one (1) or more Lots/Regions as listed in this solicitation and must submit a separate proposal

response for each Lot/Region. Indicate the Lot/Region in the naming convention for the proposal document uploaded

to BuyNet.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order

to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Julie Searight, Procurement Contracting Officer,

(Julie.Searight@sdcounty.ca.gov)

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description

Pre-Proposal Conference

Job Walk(s)

Questions due

Proposals due

Date and Time (San Diego Time)

December 16, 2025 at 10:00 a.m.

December 17, 2025 – December 19, 2025

December 22, 2025 prior to 5:00 p.m.

January 19, 2026 prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the

Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference at

Join the meeting now, RSVP to Julie.Searight@sdcounty.ca.gov

The County will provide an overview of the RFP process and may provide a program/technical overview and other

information. Attendance at the pre-proposal conference is encouraged but not mandatory.

A job walk/site visit of some of the sites will take place utilizing the schedule below. The site visits will provide

Offerors the opportunity to see multiple landscaped County sites. Attendance at the job walk/site inspection is

encouraged but not mandatory.

Wednesday, December 17, 2025, starting at 8:00 AM (San Diego Time) at the South Bay Regional Center,

located at 500 Third Avenue, Chula Vista, CA 91910, immediately followed by the Southeastern Live Well

Center, located at 5101 Market St, San Diego, CA 92114.

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12765

DEPARTMENT OF GENERAL SERVICES

LANDSCAPING SERVICES

Wednesday, December 17, 2025, starting at 1:00 PM (San Diego Time) at Southeastern Family Resource

Center, located at 4588 Market Street, San Diego, CA 92102, immediately followed by the County Operations

Center, located at 5520 Overland Ave, San Diego, CA 92123.

Thursday, December 18, 2025, starting at 9:00 AM (San Diego Time) at the Rancho San Diego Library, located

at 11555 Via Rancho San Diego, El Cajon, CA 92019, immediately followed by the Rancho San Diego Sheriff

Station, located at 11486 Campo Rd, Spring Valley, CA 91978.

Thursday, December 18, 2025, starting at 12:30 PM (San Diego Time) at the Las Colinas Detention and

Reentry Facility, located at 451 Riverview Parkway, Santee, CA 92071, immediately followed by the

Edgemoor Skilled Nursing Facility, located at 655 Park Center Dr, Santee, CA 92071.

Friday, December 19, 2025, starting at 9:00 AM (San Diego Time) at the San Marcos County Assessors,

located at 141 E Carmel St, San Marcos, CA 92078, immediately followed by the North Coastal Live Well

Center located at 1701 Mission Ave, Oceanside, CA 92058.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Reserved.

9. Table of Contents:

A. Key Information

B. RFP Instructions and Rules

C. Evaluation Criteria

D. Submittal Items

E. Required Forms

F. Statement of Work

G. Payment Schedule

H. Draft Agreement

/

/

/

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12765

DEPARTMENT OF GENERAL SERVICES

LANDSCAPING SERVICES

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses

to Questions, any other information posted on BuyNet, and any diligence material made available by the

County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to

contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of

updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the

County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the

version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any

technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and

forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy

or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to

the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet

before the Date and Time listed in Schedule.

1.4.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed

proposal. Offeror must prominently mark such submissions with the RFP number on the outside of the

packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate

method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be

considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk

shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only consider

the most recent submittal submitted before the due date and time. The County will not review or

consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are

strongly encouraged to submit only one original proposal and to withdraw or replace any previous

submittals in the event they update their proposal. Proposals may be found non-conforming if the

County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered

for award unless: it is received before award is made; the County determines that it is in its best interest to

accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting

Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received

prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject

to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6)

months.

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12765

DEPARTMENT OF GENERAL SERVICES

LANDSCAPING SERVICES

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the return

of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer

in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer

through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror

is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than

signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11)

point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are

unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of

signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be

inclusive of all proposed compensation. No price data is to be included in the

Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to

disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12765

DEPARTMENT OF GENERAL SERVICES

LANDSCAPING SERVICES

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to

a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5.

If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the

submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

appropriate action. (Note: pricing and terms and conditions are generally not considered confidential

under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine

the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and

ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County

shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for

Proposals in any submission.

5.3. Small-Local Business preference: In accordance with Section 405 of the San Diego County Code of

Administrative Ordinances, when evaluating competing proposals, the County will give a fifteen percent (15%)

price preference to offerors that meet the definition of a Small-Local Business set forth in Board Policy B-53

and that have completed the Small-Local Business Self-Certification Form.

The price preference will be applied to the proposed price portion of the evaluation only. Fifteen percent (15%)

or one hundred and fifty-thousand dollars ($150,000), whichever is less (“Price Adjustment”), shall be

subtracted from any Small-Local Business’s proposed price being evaluated for award (“Adjusted Price”). A

Small-Local Business’s Adjusted Price shall be the basis for evaluating the proposal’s price. Contract award

will be made to the proposer(s) providing the best value to the County after consideration of the price preference

and will be made at the unadjusted price. For example, a Small-Local Business submitting a proposal for

$100,000 would be evaluated as if the proposed price was $85,000. If, based on the Adjusted Price, the Small-

Local Business is evaluated to be the best value, the Small-Local Business would be awarded a contract at the

unadjusted price of $100,000.

5.4. Small-Local Business Subcontractor Utilization: Offeror’s failure to submit an acceptable Small-Local

Business Subcontractor Utilization Plan at time of submittal may result in the County rejecting Offeror’s

proposal. Notwithstanding the foregoing, County, at its sole discretion, may elect to allow an Offeror to

supplement, correct deficiencies in, or provide additional information or documentation to support its Small-

Local Business Subcontractor Utilization Plan.

5.5. During evaluation, County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and approach to providing goods and

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s

proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the

overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County

may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal

entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

6. EVALUATION AND SELECTION PROCESS

6.1. Proposals received, including any additions, revisions, and clarifications, will be evaluated by a Source

Selection Committee (SSC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate

information known to the County, in addition to the information provided in response to the RFP.

Page 5 of 87

Commodity Codes

• NAICS 561730Landscaping Services

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