Project Information

Bid Title

25-55 Sanitary Sewer Collection System Abatement Service Smoke Testing

Issuing Agency

Bay County

Location

Florida

Published Date

Aug 11, 2025

Closing Date

Sep 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-55

Original Source

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Bid Documents

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Project Description

Bid Number:	25-55
Bid Title:	25-55 Sanitary Sewer Collection System Abatement Service Smoke Testing
Category:	Water and Wastewater Utility Systems
Status:	Open

Description: INTRODUCTION The Bay County Board of County Commissioners (County) seeks bids from qualified vendors to provide sanitary sewer collection inflow and infiltration (I&I) identification services in Bay County, Florida, on an as-needed basis.  Smoke testing of sanitary sewer collection system lines complete with reports of findings, including maps and photographic documentation; replacing or installing cleanout caps and plugs where applicable; inserting rain dishes into designated manholes, sealing leaking or deteriorated manhole chimneys; assisting with notification and coordination with local residents during testing operations. QUALIFICATIONS Vendors shall be Florida licensed Underground Utility and Excavation. Contractor. Sub-Contractors shall be Florida licensed in their trade. Bids may be deemed nonresponsive if not accompanied by proof of State of Florida Contractor’s License. MANDATORY PRE-BID MEETING A MANDATORY Pre-Bid Meeting will be held at 10:00 am (CDT) Tuesday, August 26, 2025 in the Purchasing Department, at 840 W. 11th Street, Suite 2500 (second floor), Panama City, Florida 32401. Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting. In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid. BID DEADLINE/DELIVERY ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 25-55 Sanitary Sewer Collection System In-flow Abatement Service – Smoke Testing will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, September 16, 2025. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED. Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre Bid Conference or Bid opening.  For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). BID DOCUMENTS Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. Publication Date/Time: 8/11/2025 3:30 PM Publication Information: Bay County Public Notice Website 1/31/2025 Closing Date/Time: 9/16/2025 2:00 PM Submittal Information: One Original Bid Package Pre-bid Meeting: 08/26/2025 @ 10:00 am Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, September 5, 2025. Business Hours: 8:00am to 5:00pm Mon thru Fri Qualifications: QUALIFICATIONS Vendors shall be Florida licensed Underground Utility and Excavation. Contractor. Sub-Contractors shall be Florida licensed in their trade. Related Documents: 25-55 Sanitary Sewer Smoke Testing complete 25-55 Sanitary Sewer Smoke Testing 25-55 Attachment 1 Required Forms 25-55 Attachment 2 Sample Contract 25-55 Exhibit 1 General Terms and Conditions 25-55 Exhibit 2 Scope of Work 25-55 Exhibit 3 Vendors Response 25-55 Exhibit 4 Insurance Requirements 25-55 Exhibit 5 Public Construction Bond

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 562910Remediation Services

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