Project Information

Bid Title

Complete Weather Safety System for Monitoring and Lightening Detection

Issuing Agency

City of Bartow, FL

Location

Florida

Published Date

Nov 14, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

ISS 26-10

Original Source

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Bid Documents

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Project Description

Bid Number:	ISS 26-10
Bid Title:	Complete Weather Safety System for Monitoring and Lightening Detection
Category:	Intent to Sole Source (ISS)
Status:	Open

Description: Notice is hereby given that the City of Bartow intents to waiver the solicitation process and approve a sole/single source with Perry Weather, Inc for the purchase of complete weather safety system for monitoring and lightening detection; Perry Weather System inclusive of Perry Weather Web dashboard (PW) for 7-year period per the reasons stated within this solicitation. The approximate purchase cost each fiscal year (FY2025 – FY2026) can vary and may exceed $24,000.00 in a given fiscal year. Interested vendors that can provide the goods or services mentioned can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. The City of Bartow reserves the right to require the responding Vendor/Firm to submit additional information as it may deem necessary and may consider any evidence available to it of the financial, technical, and other qualifications and anilities of the responding vendor/firm. Questions seeking additional details regarding the procurement, specifications, terms, conditions, requirements, etc. must be received in writing prior to the response deadline and must be sent to Adaira Morales, Procurement Analyst via email at For security reasons, you must enable JavaScript to view this E-mail address. . This is NOT a request for bids/proposals and there is no solicitation available. The City will not consider any responses as a proposal, bid, or quote. Any response received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exist and will be posted for a minimum of 5 days. If it is determined by City staff, after receiving & reviewing any information submitted from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only form a sole/single source, the City shall prepare a recommendation to the City Manager and/or City Commission requesting approval to waive the solicitation process and process with the sole/single source purchase. Publication Date/Time: 11/14/2025 2:00 PM Closing Date/Time: 11/21/2025 2:00 PM Contact Person: Adaira Morales, Procurement Analyst City of Bartow Purchasing 450 N. Wilson Ave. Bartow, FL 33830 Office Hours: 7:00 a.m. – 5:00 p.m. (Monday – Friday) Email: amorales@cityofbartow.net Related Documents: ISS 26-10, Sole Source Package ISS 26-10, Exhibit A

Attachment Preview

CITY OF BARTOW

NOTICE OF INTENT TO SOLE SOURCE

SOLE SOURCE (SS)# 26-10

November 14, 2025

Notice is hereby given that the City of Bartow intents to waiver the solicitation process

and approve a sole/single source with Perry Weather, Inc for the purchase of complete

weather safety system for monitoring and lightening detection; Perry Weather System

inclusive of Perry Weather Web dashboard (PW) for 7-year period per the reasons

stated within this solicitation. The approximate purchase cost each fiscal year (FY2025 –

FY2026) can vary and may exceed $24,000.00 in a given fiscal year.

All related documents may be obtained by visiting the City of Bartow’s website at

https://www.cityofbartow.net/about-the-city/bid-information/review-current-bids and/or

DemandStar in which the City has partnered with to distribute automatic solicitation

notifications, addendums, award recommendations, etc. to all interested parties. It is

recommended that all companies wishing to receive notifications register with the City of

Bartow by visiting our Purchasing Page on our website (noted above). Click on the

DemandStar Symbol to register your Company. If further assistance is needed in regard to

accessing the documents, you may contact the Purchasing Department at 863-534-0141 or

via email at purchasing@cityofbartow.net.

Interested vendors that can provide the goods or services mentioned can respond with an

alternate solution that overcomes the sole/single source reasons stated on the sole/single

source documentation, along with sufficient detailed convincing documentation, regarding

their ability to supply equivalent commodities or services. The City of Bartow reserves the

right to require the responding Vendor/Firm to submit additional information as it may

deem necessary and may consider any evidence available to it of the financial, technical,

and other qualifications and anilities of the responding vendor/firm.

Questions seeking additional details regarding the procurement, specifications, terms,

conditions, requirements, etc. must be received in writing prior to the response deadline

and must be sent to Adaira Morales, Procurement Analyst via email at

amorales@cityofbartow.net.

This is NOT a request for bids/proposals and there is no solicitation available. The City

will not consider any responses as a proposal, bid, or quote. Any response received as a

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result of this Notice of Intent shall be considered solely for determining whether bona fide

competition exist and will be posted for a minimum of 5 days.

If it is determined by City staff, after receiving & reviewing any information submitted

from responding vendors, that sole/single source justification stands and that the

commodities or contractual services are available only form a sole/single source, the City

shall prepare a recommendation to the City Manager and/or City Commission requesting

approval to waive the solicitation process and process with the sole/single source purchase.

JUSTIFICATION:

The Perry Weather System appears to be the only existing source which meets the specific

needs of the City of Bartow, as determined by a reasonably thorough analysis of the

marketplace and based on the following:

The item is of a highly specialized nature and can only be obtained from Perry Weather.

The system provides real-time lightning detection, automated public safety alerts, and

cloud-based monitoring, all integrated into a single platform specifically designed for

municipal, athletic, and educational environments. Perry Weather enables precise,

location-specific alerts with automated siren activations, supports coordination with

Emergency Medical Services (EMS) and first responders, and provides continuous, 24/7

monitoring through a secure dashboard accessible to City staff. The system’s proven

reliability in Florida municipalities, combined with its capability to integrate with existing

emergency response infrastructure, ensures that it fully meets the City’s operational and

safety requirements for protecting participants, staff, and visitors at athletic and recreation

complexes.

SCOPE/ DESCRIPTION:

The Perry Weather System is a comprehensive weather safety and monitoring solution

designed for municipal, athletic, and educational environments. With Perry Weather, the

City of Bartow can ensure real-time severe weather detection, automated public safety

notifications, and enhanced coordination with emergency management personnel. The

platform integrates weather data collection, monitoring, and automated alerting into one

unified system.

A. Real-Time Lightning Detection:

Detect and map lightning strikes instantly through both on-site sensors and a live

network-based detection system. Automated alerts and siren activations are triggered

based on proximity thresholds to ensure immediate safety response.

B. Automated Public Safety Alerts:

Deliver severe weather notifications automatically through outdoor sirens, mobile alerts,

and web dashboards. Notifications are tailored to each athletic or recreation complex for

maximum relevance and effectiveness.

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C. Cloud-Based Monitoring Dashboard:

Provide City staff, Recreation personnel, and Emergency Management teams with 24/7

access to a secure, cloud-based dashboard displaying real-time weather data, lightning

activity, and system status.

D. Enhanced Emergency Coordination:

Facilitate collaboration between Parks staff, EMS, and other first responders by sharing

live environmental data during inclement weather and natural disasters improving

situational awareness and decision-making.

E. Proven Reliability and Integration:

Built with reliability in mind, the Perry Weather System integrates seamlessly with

existing public safety infrastructure and follows standardized emergency protocols. The

system has demonstrated consistent performance across numerous municipal and school

installations throughout Florida.

F. Automated and Customizable Operations:

Configure automated safety responses including siren activation and mobile alert

distribution based on pre-set parameters specific to each facility’s operational needs.

SPECIFICATIONS:

The Perry Weather System provides access to all core platform features, including real-

time lightning detection, automated alert activation, and continuous cloud-based

monitoring. The system includes on-site weather stations equipped with calibrated sensors

for temperature, humidity, wind speed, and precipitation, combined with a network-based

lightning detection radius of up to 30 miles. A secure, cloud-hosted dashboard allows

authorized City and Emergency Management personnel to access live weather data, system

status, and alert configurations from any web-enabled device. As part of implementation,

Perry Weather provides installation, configuration, and guided onboarding with an

implementation specialist who assists City staff in system setup and operation.

Comprehensive training and ongoing technical support are included to ensure proper

system use and maintenance. The platform is designed for 99.9% uptime and proven

reliability in Florida’s challenging climate, ensuring continuous, automated protection for

the City of Bartow’s athletic and recreation complexes.

RESPONSE DEADLINE:

All responses must be sent directly to the City of Purchasing Department via email or in

person by no later than November 21, 2025, BY 2:00 P.M. attention:

Adaira Morales, Procurement Analyst

City of Bartow Purchasing

450 N. Wilson Ave.

Bartow, FL 33830

Office Hours: 7:00 a.m. – 5:00 p.m. (Monday – Friday)

Email: amorales@cityofbartow.net

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Commodity Codes

• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561621Security Systems Services (except Locksmiths)

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