Project Information

Bid Title

Public Auction Surplus Computer Equipment (School Department)

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Apr 16, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Public Auction Surplus Computer Equipment (School Department)
Category:	Disposal of Governmental Surplus Property - Excluding Real Property
Status:	Open

Description: The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 10:30 - 11:00 AM to dispose of surplus computer equipment from the Information Technology Center, 28 Glen Gary Road, Needham, MA  02494. Items for sale will be available for inspection on Wednesday, May 6, 2026 from 10:00 - 10:30 AM, at 28 Glen Gary Road, Needham MA  02494.  Items will not be sold during this inspection preview period.  All potential purchasers are invited, but are not required to attend the preview inspection.  Potential purchasers should meet at the side entrance of the school, to register as visitors. The auction will begin at 10:30 AM on Wednesday, May 6, 2026 and will end at 11:00 AM. Rules for the auction will be distributed.  Items will be sold as two (2) defined lots rather than as individual pieces. Mailed in bids will be accepted. All bids must be accompanied by a signed bid form which includes a non-collusion statement.  All items must be taken off the premises by the purchaser at the purchaser’s sole expense by Friday May 22, 2026 by 3:00 PM.  Items which are not removed by that time will be disposed of, with no refund made to the purchaser. The list of items for disposal includes, but is not limited to: iPads, and computers. Items will be sold as two (2) predetermined lots, rather than as individual pieces.  A representative listing of disposal items will be available for review at the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492 prior to the auction.  The listing is subject to change and some items may be disposed of internally to Town of Needham government offices, and may not be available for sale at public auction. The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee determines that cancellation or rejection is in the best interests of the District. Daniel E. Gutekanst Superintendent of Schools Town of Needham Needham, Massachusetts Publication Date/Time: 4/16/2026 8:00 AM Publication Information: Local Newpaper; COMMBUYS 04/16/2026; Goods and Services Closing Date/Time: 5/6/2026 11:00 AM Bid Opening Information: Live Auction Pre-bid Meeting: Wednesday, May 6, 2026 10 AM Download Available: Yes Related Documents: IT Auction Packet May 6 2026

Attachment Preview

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

May 6, 2026

DISPOSAL OF SURPLUS

Town of Needham

School Department

The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 10:30 - 11:00

AM to dispose of surplus computer equipment from the Information Technology Center, 28 Glen Gary Road,

Needham, MA 02494.

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 10:00 - 10:30 AM, at 28 Glen

Gary Road, Needham MA 02494. Items will not be sold during this inspection preview period. All potential

purchasers are invited, but are not required to attend the preview inspection. Potential purchasers should meet

at the side entrance of the school, to register as visitors. The auction will begin at 10:30 AM on Wednesday,

May 6, 2026 and will end at 11:00 AM.

Rules for the auction will be distributed. Items will be sold as two (2) defined lots rather than as individual

pieces. Mailed in bids will be accepted. All bids must be accompanied by a signed bid form which includes a

non-collusion statement. All items must be taken off the premises by the purchaser at the purchaser’s sole

expense by Friday May 22, 2026 by 3:00 PM. Items which are not removed by that time will be disposed

of, with no refund made to the purchaser.

The list of items for disposal includes, but is not limited to: iPads, and computers. Items will be sold as two (2)

predetermined lots, rather than as individual pieces. A representative listing of disposal items will be available

for review at the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue,

Needham, MA 02492 prior to the auction. The listing is subject to change and some items may be disposed of

internally to Town of Needham government offices, and may not be available for sale at public auction.

The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee

determines that cancellation or rejection is in the best interests of the District.

Daniel E. Gutekanst

Superintendent of Schools

Town of Needham

Needham, Massachusetts

1

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

May 2026

Notice of Sale of Surplus Equipment

I. INFORMATION & INSTRUCTIONS TO PURCHASERS

1. Questions:

Purchasers must read these specifications carefully. Questions about the specifications shall be

submitted phone, fax or email to:

Melane Bisbas

School Business and Operations Coordinator

Needham Public Schools

1330 Highland Avenue

Needham, MA 02492

Email: Melane _Bisbas@Needham.k12.ma.us

Telephone: (781) 455-0400 Ext. 11204

2. Inspection Equipment Prior to Sale (Preview)

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 10:00 - 10:30 AM at

28 Glen Gary Road, Needham MA 02494. All potential purchasers are invited, but not required, to

attend the preview. Potential purchasers should meet at the side entrance of the school to register as

visitors.

3. Terms and Conditions of Sale:

A. Items will be available for purchase beginning Wednesday, May 6, 2026 from 10:30 - 11:00 AM.

The sale will end promptly at 11:00 AM. The sale will take place at the Hillside School, 28 Glen

Road, Needham, MA, 02494 in the Information Technology Center.

B. All sales are final.

C. All items are sold in “as is” condition.

D. Purchasers are responsible to make payment for all purchases at the time of sale.

E. All items purchased must be removed from the premises by the purchaser at the purchaser’s sole

expense by 3:00 PM, Friday, May 22, 2026. Items not removed by 3:00 PM, May 22, 2026 will

be disposed of by the Needham Public Schools, with no refund to the buyer. The winning bidder(s)

will be required to schedule the removal with IT Services, so as not to conflict with regular school

operations.

2

F. After the winning bidders are determined, payments for purchases can be made by: cash, money

order or bank check payable to the Needham Public Schools. Credit cards and personal checks will

not be accepted. Checks will be required to be received within 7 calendar days of award

notification.

G. The surplus equipment will be sold to the responsive purchaser who offers the highest price for each

lot of items offered for sale herein, and meets all of the terms and conditions of the sale. Offer forms

and envelopes will be available for bidders to submit their best offer. All bids will be opened at

11:00 AM on Wednesday, May 6, 2026.

H. If two bidders offer the same price, the winning bidder will be determined through a coin toss.

I. All purchasers will be required to make their bids using Needham Public Schools bid forms which

are attached as Exhibit A. These forms include a non-collusion statement.

J. Vendors need not be present to make an offer, mailed in offers will be accepted. All the required

forms must be mailed in. Please note all offers must be received at 1330 Highland Needham MA

02494, by 8:00 AM on Wednesday, May 6, 2026.

K. Needham Public Schools reserves the right to reject, in whole or in part, any or all offers to

purchase, if doing so serves the best interest of the School Department.

II. GENERAL INFORMATION

The following items are offered for sale as two pre-determined lots, rather than as individual

pieces. This is a representative list and is subject to change up to the date and time of the auction

preview.

Lot 1: *2820 iPads (2456 operational, 364 unknown/broken)

* iPads may or may not be in a case

* All devices have been removed from our mobile device management system

* All devices have been released in Apple School Manager

* Some charging bricks are included

Lot 2: * 532 Computers (494 operational, 38 unknown/broken)

* All devices have been removed from our mobile device management system

* All devices have been released in Apple School Manager

* Some charging cables are included

3

Exhibit A

Needham Public Schools

Offer to Purchase Equipment

I, ________________________________________________________, offer to purchase of technology

equipment Lot #________________________made available for sale on May 6, 2026 items from the Needham

Public Schools.

All items are sold “as is” condition. All sales are final. In making this offer, the bidder agrees to remove all

purchased items from the premises at their sole expense by 3:00 PM on Friday, May 22, 2026. Items not

removed by this date and time will be disposed of by the Needham Public Schools with no refund to the buyer.

The purchase price for the above items is:

$___________________________________________

Total Purchase Price (in Longhand):

____________________________________________

Massachusetts General Law, Chapter 701 of the Acts of 1983 requires that bidders certify as follows:

The undersigned certifies under the pains and penalties of perjury that this purchase has been made and

submitted in good faith and without collusion or fraud with any person. As used in this certification, the word

"person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other

organization, entity or group of individuals.

_______________________________________________________

Signature of Person Submitting Purchase Proposal

_______________________________________________________

Printed Name of Person Signing Purchase Proposal

_______________________________________________________

Company/Organization Name (If Applicable)

_______________________________________________________

Address

_______________________________________________________

Phone Number

_______________________________________________________

Date Signed

4

Count of Asset Tag

Row Labels

Apple iPad (10th generation) (Wi-Fi) (64GB) MPQT3LL/A

Apple iPad (3rd generation)

Apple iPad (4th generation) (Wi-Fi) (16GB) MD510LL/A

Apple iPad (5th gen) (Wi-Fi) (128GB) PP2U2LL/A

Apple iPad (5th gen) (Wi-Fi) (32GB) PP2R2LL/A

Apple iPad (6th gen) (Wi-Fi) (128GB) MR7J2LL/A

Apple iPad (6th gen) (Wi-Fi) (32GB) MR7F2LL/A

Apple iPad (6th gen) (Wi-Fi) (32GB) MR8A2LL/A

Apple iPad (6th gen) (Wi-Fi) (32GB) NR7F2LL/A

Apple iPad (6th gen) (Wi-Fi) (32GB) PR7F2LL/A

Apple iPad (6th gen) (Wi-Fi) (32GB) PR8A2LL/A

Apple iPad (7th generation) (Wi-Fi) (128GB) MW772LL/A

Apple iPad (7th generation) (Wi-Fi) (32GB) (AC+) MW7L2LL/A

Apple iPad (7th generation) (Wi-Fi) (32GB) (AC+) NW742LL/A

Apple iPad (7th generation) (Wi-Fi) (32GB) MW742LL/A

Apple iPad (7th generation) (Wi-Fi) (32GB) MW7L2LL/A

Apple iPad (8th generation) (Wi-Fi) (32GB) (AC+) MYL92LL/A

Apple iPad (8th generation) (Wi-Fi) (32GB) (AC+) MYLU2LL/A

Apple iPad (8th generation) (Wi-Fi) (32GB) (AC+) NYL92LL/A

Apple iPad (9th generation) (Wi-Fi) (64GB) (AC+) MK2Y3LL/A

Apple iPad (9th generation) (Wi-Fi) (64GB) (AC+) NK2K3LL/A

Apple iPad (9th generation) (Wi-Fi) (64GB) MK2K3LL/A

Apple iPad (9th generation) (Wi-Fi) (64GB) MK2Y3LL/A

Apple iPad Air (Wi-Fi) (16GB) MD785LL/A

Apple iPad Air (Wi-Fi) (32GB) MD786LL/A

Apple iPad Air 2 (Wi-Fi) (64GB) MGKL2LL

Apple iPad Air 2 (Wi-Fi) (64GB) MGKM2LL/A

Apple iPad Air 2 (Wi-Fi) (64GB) XGKL2LL/A

Apple iPad Pro (9.7-inch Wi-Fi) (128GB) PLMV2LL/A

Apple iPad Pro 10.5-Inch (Wi-Fi) (256GB) PPDY2LL/A

Grand Total

Device Status

Broken

Operational Unknown Grand Total

2

2

1

1

2

1

1

4

6

6

6

5

20

25

5

57

13

75

7

29

11

47

7

197

16

220

1

1

1

4

1

6

3

54

9

66

1

1

29

947

9

985

2

45

1

48

2

11

1

14

22

469

7

498

1

3

1

5

33

584

85

702

1

32

7

40

43

2

1

46

1

1

4

4

1

1

2

1

3

1

2

4

7

2

2

4

2

2

1

1

1

1

1

1

169

2456

195

2820

Commodity Codes

• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.