Project Information

Bid Title

Recreation - Indoor Pool Area Repainting - RFP

Issuing Agency

City of Conway

Location

South Carolina

Published Date

Feb 16, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Recreation - Indoor Pool Area Repainting - RFP

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CITY OF CONWAY

CITY OF CONWAY

P.O. DRAWER 1075

CONWAY, SOUTH CAROLINA 29528

Phone (843) 397-2539

Fax (843) 397-2883

Conway Sports and Fitness Indoor Pool Area Repainting

Request for sealed Proposals to perform Pool Area Repainting to the commercial

indoor swimming pool located at Conway Sports and Fitness Center, Conway, SC.

For further information, please contact Ashley Smith, Director at 843-488-7690.

The City reserves the right to delete any section from the bid as it deems

appropriate.

DUE DATE/TIME: Thursday February 26, 2026 @ 2:00 PM

POINT OF RECEIPT:

City of Conway

c/o Amanda Hooper

PO Drawer 1075

Conway, South Carolina 29528

Physical Address:

City of Conway - City Shop

2940 Jerry Barnhill Blvd.

Conway, South Carolina 29527

Requests for information regarding this Request for Proposals should be directed in

writing by either letter or e-mail to the Amanda Hooper (procurement@conwaysc.gov).

CITY OF CONWAY

The City of Conway is accepting sealed bids from qualified Offerors to provide applying

humidity-resistant, chlorine-resistant, indoor aquatic-grade paint to ensure long-term durability

in a high-moisture environment for the repainting of approximately 5,020 square feet of interior

pool-area wall and ceiling surfaces at the commercial indoor swimming pool located at the

Conway Sports and Fitness Complex. Proposers must clearly outline all costs associated with the

scope of work described in this RFP. Additionally, please identify any potential additional costs

that may arise but are not explicitly listed in your proposal. These may include, but are not

limited to, unforeseen repairs, fees, or other contingencies. If no additional costs are anticipated,

please state so explicitly in your response. Proposers are encouraged to notify the procurement

officer immediately if they feel any of these specifications unduly restricts competition.

The Contractor will be responsible in following all applicable City ordinances, federal, state, and

county laws and regulation. The contractor and surety shall indemnify, defend, and save

harmless the city, all of its officers, representatives, agents and employees against any claim or

liability arising from or based on the violation of any such laws, regulations, ordinances, order or

decree whether by itself or its employees.

Contractor will be responsible for following all applicable City Ordinances and all work

performed will be according to the applicable codes. Also, contractor will obtain all permits

that are required for this project. Contractor must have proven experience with indoor

aquatic facilities or high-moisture environments. All bidders must hold Proper License for

this work at the time of the bid. Must have a City Business License prior to beginning any

work. All work must be completed by April 3, 2026.

The City of Conway Sports and Fitness Department will be available as needed during this

project. Bidders are encouraged to conduct a site visit prior to bidding this project. Site visits

can be scheduled by contacting Ashley Smith @ 843-902-7275 or asmith@conwaysc.gov. Copy

of license must be submitted with the bid.

The project Conway Sports and Fitness Commercial Indoor Pool Area Repainting will be

received in the Procurement Office which is located at 2940 Jerry Barnhill Blvd., until

Thursday February 26, 2026 @ 2:00 PM , at which time only the names of the Offerors

and bids amounts will be announced. Any proposal received later than the specified time /date

will not be accepted /considered. Before the final selection is made, all evaluation factors will

be taken into consideration before awarding a contract for services. City reserves the right to

accept or reject any or all bids.

All proposals shall be sealed and list the title of the current bid.

Title: Conway Sports and Fitness Commercial Indoor Pool Area Repainting

To mail, please send the bid to:

City of Conway

c/o Amanda Hooper

PO Drawer 1075

Conway, SC 29528-1075

Physical Address:

City of Conway

c/o Amanda Hooper

2940 Jerry Barnhill Blvd.

Conway SC 29527

Please submit Two (2) original response. Any negotiated contract is subject to requirements

provided for in any applicable City of Conway Codes and Ordinances.

Scope of Work

• The project must be completed by April 3, 2026. The contractor can perform the work

from 8:00 pm – until 4:00 am (Monday-Friday). Your work must be cleaned up before

5:00 am to allow for pool services. Or the contractor can work all day on Sundays from

6:00am – until 10:00 pm.

• The project consists of the repainting of approximately 5,020 square feet of interior pool-

area wall and ceiling surfaces.

• Surface Preparation

o Clean and degrease all surfaces.

o Remove loose or peeling paint.

o Sand and spot prime as needed.

o Perform mildew/mold treatment where necessary.

o Protect windows, flooring, equipment, and aquatic features.

• Paint and Primer Submittal Requirements

o The Proposer shall provide detailed information on all primer and paint products

proposed for use on the interior pool-area walls and ceiling surfaces. At a

minimum, the submittal must include:

1. Product Data Sheets

- Manufacturer name, product line, and specific product numbers

- Intended use, application method, and recommended number of

coats.

- VOC content and any special environmental or moisture-resistant

properties.

2. Primer and Paint Warranty/Guarantee

- Manufacturer’s warranty documentation.

- Coverage details, exclusions, and duration of the warranty.

- Contractor’s workmanship warranty (if applicable)

3. Performance Specifications

- Chemical resistance, moisture resistance, and suitability for high-

humidity, chlorinated pool environments.

- Expected lifespan and maintenance requirements

4. Color and Finish Samples

- Actual color chips or samples of proposed paint colors

- Finish description (semi-gloss, satin, matte)

5. Safety Data Sheets (SDS)

- Complete SDS for all primer and paint products.

• Painting Requirements

o Apply indoor aquatic-grade, humidity-resistant, and chlorine-resistant

primer and paint coatings specifically designed for pool environments.

o Apply primer and finish coats per manufacturer’s specifications.

o Ensure all work prevents future peeling, bubbling, or moisture intrusion.

o Colors to be used:

▪ White

▪ Light Blue

▪ Dark Blue

▪ These colors must be approved by the Director Ashley Smith before any

painting is to begin.

o The indoor pool area will be inspected for any concerns. If concerns are found,

the main contact Ashley Smith will be notified immediately.

• Scheduling

o Provide an estimated timeline for completing the project, including key

milestones and any factors that could affect the schedule.

o Work must be coordinated with staff to minimize facility disruption.

• Cleanup

o All trash, materials and debris generated by the project will be the contractor’s

responsibility and shall be removed from the work site.

o All areas must be restored to pre-project conditions.

• All surface preparation, painting requirements, cleanup, permits, and licensing must be

included in your bid submission.

• Contractor must have proven experience with indoor aquatic facilities or high-moisture

environments.

• Contractor must provide references for at least three comparable projects completed in

the past five years.

• The City reserves the right to reject any products that do not meet performance standards

suitable for use in a high-moisture and chlorinated indoor pool environment.

REQUEST FOR PROPOSAL

I-1 PURPOSE The Request for Bid for Sports and Fitness Commercial Indoor Pool Area

Repainting.

I-2 Procurement This RFP is issued for the City of Conway, South Carolina. The

Procurement Department is the sole point of contact for this RFP.

I-3 TYPE OF CONTRACT A contract shall be awarded to the most qualified firm at

compensation deemed reasonable to the City of Conway, utilizing standard contract form.

Should it be impossible to negotiate a satisfactory contract, negotiations shall be formally

terminated. It is the City's intention that the most qualified bidder, based on both bid amount and

bidders qualifications, be selected for this project.

I-4 FIRM RESPONSIBILITIES The selected firm shall be required to assume

responsibility for all services offered under this proposal. Furthermore, the City shall consider

the selected firm to be the sole point of contact for contractual matters, including payment of any

and all charges resulting from the contract.

I-5 EVALUATION FACTORS The following criteria shall be used in format. The

arrangement of the criteria is not meant to imply order of importance in the selection process.

a. Specialized experience or technical expertise of the firm, qualifications of its professional

personnel and all parties proposed for the project, and proposed approach in connection

with the type of service experience with aquatic environments to be provided and

complexity of the project;

b. Past record of related experience on similar projects/contracts with the City and other

clients, including quality of work, timeliness, cost control, and financial stability;

c. Capacity of firm to perform the work within time limitation, taking into consideration the

recent current and projected workload of the firm. Bidder proposal shall include an

estimated time frame for completion of the project.

d. Quality and durability of proposed materials.

e. Cost

I-6 INCURRING COSTS The City shall not be liable for any cost incurred by firms prior

to issuance of a contract.

I-7 ECONOMY OF PREPARATION Proposals should be prepared in a timely and

economical manner, providing a straight forward, concise description of the firms' ability to meet

the requirements of the RFP. Emphasis should be on completeness and clarity of content.

I-8 RESPONSE DATE To be considered, proposals must arrive at the Procurement

Department on or before the date and time specified in the cover letter. Firms mailing proposals

should allow normal mail delivery time to ensure timely receipt of their proposals. Telefacsimile

submissions are not permissible.

I-9 ACCEPTANCE OF PROPOSAL CONTENT The contents of the proposal of the

successful proposer may become part of the contractual obligations, if a contract ensues. Failure

of a successful proposer to accept these obligations may result in cancellation of the award. All

bids are to remain in effect for ninety (90) days from the date of bid opening.

I-10 GRIEVANCE Any actual or prospective bidder or contractor who is aggrieved in

connection with the solicitation or award of a contract may protest to the Procurement

Department. The protest shall be submitted in writing within fourteen -(14) days after such

aggrieved person knows or should have known of the facts giving rise thereto provided that

grievance has been made in accordance with bid proposal requirement. The Procurement

Department will consult with the City Administrator to try and resolve the issue. If the protest is

not resolved by mutual agreement, a decision will be issued in writing within 10 days after the

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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