Project Information

Bid Title

Software Solution Program SNS

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Nov 6, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

25585-RFP-DST

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2025

Primary Contact
Rebecca Baez

Title
Software Solution Program SNS

Secondary Contact
Tiffanie Cason

Number
25585-RFP-DST

Tertiary Contact

Type
Request for Proposal

Department
Student Nutrition

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Hillsborough County Public Schools (HCPS) is seeking proposals from qualified vendors to provide a cloud, on-premise, or hybrid solution specialized software program for the operation of Student Nutrition Services (SNS) for both front-of-the-house and back-of-the-house services. This software must include (at minimum) the following modules: Accounting, Menu Planning, Production Records, Online Payment Processing, Inventory Management, Food/Non-Food Ordering and Receiving, Free and Reduced Meal Applications, and Centralized Kitchen Operations. The proposed system must be centralized and customizable to the HCPS Student Nutrition Services specifications and needs.

Dates(All times are listed as EST )

Broadcast Date
11/6/2025 12:00 PM EST

Question End Date
11/20/2025 4:30 PM EST

Due Date
1/5/2026 4:30 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 13

Type	Name	Description	File Type
Request for Proposal	25585-RFP-DST Software Solution Program.pdf	25585-RFP-DST Software Solution Program SNS	PDF
Attachment	25585 Price Sheet.xlsx	Price Sheet	Excel
Attachment	Certification Regarding Drug-Free Workplace USDA Form AD-1049 exp 09-2025.pdf	Drug-Free Workplace Certification AD-1049 form USDA	PDF
All Bid Types	Federal Funding.pdf	Federal Funding	PDF
All Bid Types	Non-Collusion Affidavit USDA.pdf	Non-Collusion Affidavit USDA	PDF
All Bid Types	Certificate Regarding Lobbying USDA.pdf	Certificate Regarding Lobbying USDA	PDF
All Bid Types	Debarment Form AD-1048 USDA.pdf	Debarment Form AD-1048 USDA	PDF
All Bid Types	Disclosure of Lobbying Activities Form SF-LLL USDA.pdf	Disclosure of Lobying Activities Form SF-LLL USDA	PDF
All Bid Types	Appendix C USDA Funding.pdf	Appendix C: USDA Funding Requirements	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF
Addendum	Addendum 1.pdf	Addendum 1	PDF
Attachment	Attachment A - Software Solution Requirements SNS.xlsx	Attachment A	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Insurance Limits/ requirements	11/6/2025 5:01:06 PM

Commodity Codes

Total: 13

Code	Description
[208-80]	Software, Microcomputer (Not Otherwise Classified)
[208-81]	Software For Computer Software Training
[208-88]	Software, Monitoring
[209-83]	Software, Mini/Mainframe Computer (Not Otherwise Classified)
[209-87]	Software, Mini/Mainframe Computer (Not Otherwise Classified)
[920-45]	Software Maintenance/Support
[920-46]	Software Updating Services
[208-37]	Database Software
[208-53]	Integrated Software
[208-71]	Purchasing Software
[209-38]	Database Software
[920-4]	Applications Software (For Main Frame Systems)
[208-56]	Logistics and Supply Chain Software

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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