Project Information

Bid Title

Alarm Permit Program

Issuing Agency

City of Beaverton

Location

Oregon

Published Date

Oct 7, 2024

Closing Date

Oct 29, 2024

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Alarm Permit Program

Addenda: 0

Release Date: 10/7/2024

Due Date: 10/29/2024

Post Information

Posted At:Mon, Oct 7, 2024 4:40 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Beaverton is issuing this Request for Proposal (RFP) to invite qualified vendors to submit proposals for an Alarm Permit Program. The selected vendor will provide a comprehensive alarm management solution that includes permit issuance, renewal processing, violation tracking, fee collection, and reporting. The vendor will be the interface between the community and the City of Beaverton. The goal of the Alarm Permit Program will be to reduce costs, reduce false alarms and create an easy streamline process for alarm permit issuance and renewal.

Background

The City of Beaverton has previously employed one FTE to manage the alarm permit program to process permits, answer questions related to the program, track violations and manage fee collection. The current system is outdated in the fee collection process.

For the 2023 calendar year there were 1,216 Commercial Permits and 2,328 Residential Permits issued. For a total of 3,544 issued permits

Total Transactions by Processing Type (2023)

• 1-Cash payments = 29
• 2-Credit Card payments = 456
• 3-Check payments = 2001
• 4-Exempt transaction = 1001

There were approximately 1,162 false alarms for the 2023 calendar year.

Timeline

Advertisement and Release of Proposals:

October 7, 2024

Deadline for RFP Protests or Requests for Changes:

October 17, 2024, 11:59pm

Question Response Deadline:

October 22, 2024, 11:59pm

Deadline for Submission of Proposals:

October 29, 2024, 2:00pm

Interviews (If necessary):

November 11, 2024

Award of Contract by Contract Review Board:

December 3, 2024

Commencement of Services:

January 13, 2025

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