Project Information

Bid Title

E-Rate Network Switch Updgrade

Issuing Agency

Carlsbad Unified School District

Location

California

Published Date

Nov 15, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 09-2526A

Original Source

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Bid Documents

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Project Description

Bid / RFQP No.	Description	Type	Docs Available	Submission Deadline
RFP 09-2526A	E-Rate Network Switch Updgrade	RFP	Request for Proposal	December 19, 2025 2:00pm

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TABLE OF CONTENTS

NOTICE OF REQUEST FOR PROPOSALS ..........................................................................................................................................3

SCHEDULE AND SUBMITTAL INFORMATION RFP 09-2526A ..........................................................................................................4

SPECIFICATIONS AND PROPOSAL FORM ......................................................................................................................................11

RFP 09-2526A E-Rate- Network Switch Upgrade .........................................................................................................................14

VENDOR PROPOSAL CONTACT INFORMATION SHEET.................................................................................................................15

CUSD RFP 09-2526A PROPOSAL FORM PRICING SHEETS.............................................................................................................16

ATTACHMENTS .............................................................................................................................................................................21

CERTIFICATE OF NONDISCRIMINATION BY SELLER ......................................................................................................................21

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS ...........................................23

DESIGNATION OF SUBCONTRACTORS .........................................................................................................................................24

NONCOLLUSION DECLARATION ...................................................................................................................................................25

RECYCLED CONTENT CERTIFICATION ...........................................................................................................................................26

CERTIFICATION OF CONTRACTOR AND SUBCONTRACTOR REGARDING DIVISION OF INDUSTRIAL RELATIONS REGISTRATION 27

CONTRACTOR’S CERTIFICATION REGARDING FINGERPRINTING .................................................................................................30

Payment Bond-Sample.................................................................................................................................................................44

Performance Bond-Sample ..........................................................................................................................................................46

It is the vendor’s responsibility to check the USAC website: https://www.usac.org/e-rate/ and the District website:

https://carlsbadusd.net/9248_3 for any addendums.

09-2526A E-Rate Network Switch Upgrade

2

NOTICE OF REQUEST FOR PROPOSALS

NOTICE IS HEREBY GIVEN that the Carlsbad Unified School District of San Diego County, California, acting by and through

its Board of Trustees, hereinafter referred to as the District, will receive proposals up to, but not later than the respective

dates and times indicated below for:

RFP 09-2526A – E-rate Network Switch Upgrade

Proposals Due: no later than Friday, December 19, 2025 at 2:00pm (PST)

Submissions are to be provided electronically and are highly recommended to be submitted in advance of the deadline.

All Proposals shall be made on form(s) furnished by the District and conform with and be responsive to the contract

documents.

Proposals must be submitted and received by the District through PlanetBids by the specified time above. Proposals

submitted after this time shall not be accepted. Any claim by a Contractor of error in its proposal must be made in

compliance with section 5100 et seq. of the Public Contract Code.

The prequalification process shall be done through PQBids. The prequalification process must be completed prior to

submitting a proposal. The prequalification process can be completed at: https://pqbids.com/carlsbad

DIR Registration: Contractors submitting proposals are required to register as a Public Works Contractor with the

California Department of Industrial Relations. Registration must remain active throughout the term of the contract.

CUPCCAA Registration: pursuant to Public Contract Code Section 20111.5, only pre-registered Contractors will be eligible

to submit a bid for this project. Any bid submitted by a Contractor who is not pre-registered will not be accepted.

Contractors can register on the District’s website at: https://pqbids.com/carlsbad

Project Description: Carlsbad USD intends to purchase and install new network equipment and device licenses at seven

school sites to refresh existing devices. The project includes vendor installation services, removal of current devices, and

provision of materials and license details, with installation coordinated by the District’s Technology and Assessment

team.

Minimum Qualifications: except as provided herein, a proposal submitted to the District by a Contractor who is not

licensed as a Contractor pursuant to the business and professions code shall be considered non-responsive and shall be

rejected by the District. Where federal funds are involved the Contractor shall be properly licensed at the time the contract

is awarded. In all other cases the Contractor shall state their license number, expiration date and classification in the

proposal, under penalty of perjury. The following classifications are acceptable for this contract:

C-7 or C-10

Must be an authorized vendor registered with the USAC (Universal Service Administrative Company) at time of services

rendered. The project herein is contingent upon the approval of funding from the Universal Service Fund’s Schools and

Libraries Program, otherwise known as E-rate. If E-Rate is not 100% funded or if it is not in the best interest of the District,

the District reserves the right to reject or extend part or the entire proposal.

Specification and Contract documents for this proposal are available for download on the Carlsbad Unified School

District website: https://carlsbadusd.net/purchasing

Alison Emery

Clerk of the Board of Trustees

Carlsbad Unified School District

Publication: San Diego Daily Transcript

Advertising Dates: 11/14/2025 and 11/21/2025

09-2526A E-Rate Network Switch Upgrade

3

SCHEDULE AND SUBMITTAL INFORMATION RFP 09-2526A

Milestone

Initial RFP Posting & Official Notice

RFP Questions Due from Proposers

Date District Will Respond to Questions

RFP Responses Proposals Due

Anticipated Board Approval

* Subject to change at District discretion

Date

Friday, November 14, 2025

Friday, December 5, 2025, 4:00 PM PST

Friday, December 12, 2025, 4:00 PM PST

Friday, December 19, 2025, 2:00 PM PST

Wednesday, January 21, 2026*

RESTRICTIONS ON LOBBYING AND CONTACTS

Respondents are instructed not to make personal contact with members of the School Board and/or District Administration.

Attempts at contacting anyone other than contact indicated in this RFP may result in disqualification.

Any questions regarding this process must be in writing and asked through PlanetBids. Questions must be

received by Friday, December 5, 2025, 4PM PST. Responses to questions will be uploaded as an addendum into

the Form 470 # 260005273 in the EPC Portal on USAC’s website: https://www.usac.org/e-rate/ , on PlanetBids,

and on the district website at https://carlsbadusd.net/purchasing.

Only questions answered by formal written addenda will be binding.

REFERENCES

Provide information (for both current and completed projects) for your customers for whom your firm provided services

similar in scope to those being proposed. The references should be local to the San Diego region. Provide the customer’s

business name, name of contact person, title, phone number and email address of the individual at each reference site

whom we can contact for information. Inform your references that we may be contacting them to discuss your

performance if you are among those selected for consideration.

PREPARATION OF PROPOSAL FORM

Please prepare your proposals on the form attached to be submitted at such time and place as is stated in the Notice to

Vendors calling for proposal. All blanks in the Proposal Form must be appropriately completed. All proposals must be

submitted and received by the District through PlanetBids no later than Friday, December 19, 2025 at 2:00pm. Proposals

submitted after this time shall not be accepted. Any claim by a Contractor of error in its proposal must be made in

compliance with section 5100 et seq. of the Public Contract Code.

Respondents shall be solely responsible for examining the RFP and the Contract Documents, including any addenda

issued during the bidding period, and for informing itself with respect to local labor availability, means of transportation,

necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, licensing

requirements, availability of required insurance, and other factors that could affect the work. Respondents are

responsible for consulting the standards referenced in the included sample Contract. Failure of respondent to so examine

and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State

law.

09-2526A E-Rate Network Switch Upgrade

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Encyclopedic proposals which do not specify the products or services that will meet the scope and requirements

specified may be disqualified.

BRAND NAMES AND QUANTITY

1. Brand names and quantity on the Specifications and Proposal Form are for reference. If a Service Provider

chooses to bid another manufacturer than is preferred, please provide supporting documentation with your bid

response demonstrating its functional equivalency. Evaluation of equivalency is at the sole discretion of the District.

Proposals on equivalent items will be considered, provided the proposal clearly describes the article offered and it is

equivalent in quality, warranty, lifecycle costs, and utility.

2. State brand and model on each item. If proposing other than the make, model, or brand specified in the

specifications, state the item offered by the manufacturer’s name and model number. Unless the proposer clearly

indicated in his proposal that he is offering an “equal” product, his proposal shall be considered as offering the brand

name product referenced in the Specifications and Proposal Form.

PROPOSE SEPARATELY

Propose on each item separately. Prices should be stated in units specified on the Proposal Form. If standard

packaging is not consistent with the proposal, so indicate on the Proposal Form.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand or in an electronic format that complies with applicable

state and federal electronic signature laws and executed by principal duly authorized to make contracts. The

proposer’s legal name shall be fully stated. Obligations assumed by such signature must be fulfilled.

QUALIFICATIONS

The District expects Service Providers to make themselves thoroughly familiar with any rules or regulations regarding the

E-rate program. Service Providers are required to be in full compliance with all current requirements and future

requirements issued by the SLD throughout the contractual period of any contract entered into as a result of this RFP.

Service Providers are responsible for providing a valid SPIN (Service Provider Identification Number). More information

about obtaining a SPIN may be found at this website:

https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin/

Service Providers are responsible for providing a valid Federal Communications Commission (FCC) Registration

Number (FRN) at the time proposal is submitted. More information about obtaining a FRN may be found at

https://fjallfoss.fcc.gov/coresWeb/publicHome.do

Service Providers are responsible for providing evidence of FCC Green Light Status at the time the proposal is

submitted. Any potential bidder in Red Light Status must provide an explanation of the steps it is undertaking to

be removed from Red Light Status and the timeframe for resolution. More information about FCC Red and Green

Light Status may be found at http://www.fcc.gov/debt_collection/welcome.html

All proposers may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to the

District, or who is a defaulter as surety, vendor or otherwise within the past twelve (12) months.

Prospective Service Provider acknowledges that it is following the Federal Communications Commission’s Order

FCC 19-121, which bars the use of Universal Service Fund (USF) subsidies to fund equipment, components, and

services from covered companies, their parents, affiliates and subsidiaries, deemed to be a national security risk.

09-2526A E-Rate Network Switch Upgrade

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Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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