Project Information

Bid Title

2026 Backup Generator Maintenance and Unit Priced Services

Issuing Agency

City of Sedro Woolley

Location

Washington

Published Date

Mar 12, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 Backup Generator Maintenance and Unit Priced Services
Invitation for Bid
Attachment A - Specifications
Bid Proposal
Supplemental Bidder Responsibility Criteria
Certification of Compliance with Wage Payment Statutes
Sample Public Works Agreement
Bids Due:  March 26, 2026, at 2:00PM

Attachment Preview

INVITATION FOR BID

2026 Backup Generator Maintenance and Unit Priced Services

The City of Sedro-Woolley is soliciting bids under the City’s Small Works Roster utilizing MRSC Rosters

for a 12-month period generator maintenance and unit priced (as-needed) services contract beginning on

March 1, 2026. Quarterly preventative maintenance shall be scheduled for the months of May, November

and February. Annual maintenance shall be scheduled for August. Detailed maintenance reports shall

be left at the Wastewater Treatment Plant following each service. This quote shall be for service

performed between March 1, 2026, and February 28, 2027.

Schedule 1:

Bid proposal shall be a lump sum bid to provide Annual and Quarterly Preventative Maintenance for

fifteen (14) Backup Generator Sets as specified in Sample PUBLIC WORKS AGREEMENT and

ATTACHMENT A.

Schedule 2:

Bid proposal shall be a lump sum bid to provide Annual Preventative Maintenance for one (1) Portable

Backup Generator Set as specified in Sample PUBLIC WORKS AGREEMENT and ATTACHMENT A.

Schedule 3:

Bid proposal shall be based on an 8-hour sample project to be used for as-needed repairs and service

comparison. Individual tasks will be assigned by Task Order. Scheduled as-needed repairs and services

shall be performed Monday through Friday between the hours of 8:00 AM and 5:00 PM. There may be

occasions when job completion runs beyond the normal working hours or when a Contractor is called in

for an after-hours emergency. Contractors will respond within 1 hour during normal working hours and

within 2 hours for after-hours, weekend and holiday calls.

Materials: For materials used during the course of schedule 3 work, the city shall be billed for the actual

cost of all materials, equipment, and supplies purchased for the work, including applicable sales tax,

freight, and delivery charges. A markup of 15% shall be added to the total material cost to cover the

Contractor’s overhead (RCW 39.04.235), the submittal of material invoices will be required to support

each invoice.

See the sample Public Works Agreement for this invitation on the city’s website at: http://www.ci.sedro-

woolley.wa.us/resources/bids_and_awards/index.php under Bids and Awards, 2026 Backup Generator

Maintenance and Unit Priced Services for insurance, bonding, prevailing wage provisions and other

provisions applicable to this contract.

State prevailing wage rates per Washington State Department of Labor and Industries are required. For

current rates in Skagit County use the following link: https://secure.lni.wa.gov/wagelookup/rates/journey-

level-rates and use the bid close date as the effective date.

RCW 39.04.350 establishes bidder responsibility criteria. Before the City accepts a contractor’s bid, the

contractor must:

• Be a registered contractor at time of bid submittal (RCW 18.27.020)

• Have a current state Unified Business Identifier (UBI) number

• Have industrial insurance coverage as verified by WA Labor and Industries (RCW Title 51)

• Have an Employment Security Department number (RCW Title 50)

• Have a state Excise Tax Registration number (RCW Title 82)

• Have never been disqualified from bidding under RCW 39.06.010 or 39.12.065(3)

2026_backup_generator_maintenance_ifb.doc

• If bidding on a public works project subject to the apprenticeship utilization requirements in RCW

39.04.320, must not have been found out of compliance by the WA State apprenticeship and

training council under chapter RCW 49.04 for the one-year period immediately preceding the date

of the bid solicitation.

• Bidders must have received training on the requirements related to public works and prevailing

wage under RCW chapters 39.04.350 and 39.12.

• Bidders within the three-year period immediately preceding the date of the bid solicitation, may

not have been determined by a final and binding citation and notice of assessment issued by the

WA Labor and Industries or through a civil judgement entered by a court as defined in RCW

49.48.082, any provision of 49.46, 49.48, or 49.52 RCW.

Bidders shall register or maintain registration on MRSC Rosters at http://www.mrscrosters.org prior to

bid solicitation. Bidders not on the roster prior to solicitation will be considered non-responsive.

Successful bidders must have or shall obtain a Sedro-Woolley business license at https://dor.wa.gov/city-

license-endorsements/sedro-woolley prior to any payment and be current with all applicable licenses,

taxes, and fees owed to the City of Sedro-Woolley.

Interested contractors are to submit the requested forms as provided and have completed training prior

to bid submittal:

• Bid Proposal Form utilizing the form provided.

• Supplemental Bidder Responsibility Criteria including references utilizing the form provided.

• Certification of Compliance with Wage Payment Statutes utilizing the form provided.

• Current Rate Sheet including labor and equipment rates – may provide on company letterhead.

• Must have received training related to the public works and prevailing wage requirements or be

exempt as verified by WA Labor and Industries (RCW 39.04.350(1)(f)) prior to bid submittal.

Bid Proposals are due by 2 pm on Thursday, March 26, 2026. A formal bid opening will not be held.

Proposals may be submitted in person, by U.S. Mail, or email to: City of Sedro-Woolley, Public Works

Department, 325 Metcalf Street, Sedro-Woolley, WA 98284, (360) 855-0771, email jrosario@sedro-

woolley.gov. Results of the bid will be posted on the city website after the award.

Basis for selection will consist of comparison of lump sum bid and bid proposals for man-hour, equipment

rates and mobilization/demobilization costs per the attached sample project, a review of qualifications and

references, and capacity to respond within the time frame stated.

The City of Sedro-Woolley reserves the right, without any liability on our part, to accept a proposal of the

bidder submitting the lowest responsible bid, to reject any or all bids, revise or cancel the work to be

performed, or do the work otherwise, if the best interest of the City is served thereby.

EEO Statement: The City of Sedro-Woolley complies with applicable state and federal laws and does not

discriminate on the basis of race, color, national origin, age, disability, creed, gender, gender expression

or identity, sexual orientation, marital status, religion, honorably discharged veteran or military status, or

the use of a trained guide dog or service animal by a person with a disability.

Americans with Disabilities Act (ADA): The City of Sedro-Woolley in accordance with Section 504 of the

Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. This material can be

made available in an alternate format by emailing Serena Mynatt, ADA@Sedro-Woolley.gov .

Title VI: The City of Sedro-Woolley, in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will

affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation

and will not be discriminated against on the grounds of race, color, or national origin in consideration for

an award.

For technical questions relating to this Invitation for Bid or to schedule a site visit please contact Nathan

Salseina, Public Works Maintenance & Operations Division Manager by phone at 360-856-5167 or by

email at nsalseina@sedro-woolley.gov between the hours of 7:00am and 3:30pm Monday through Friday

2026_backup_generator_maintenance_ifb.doc

or Ralph Kennedy, Wastewater Division Supervisor by phone at 360-856-1100 or by email at

rkennedy@sedro-woolley.gov between the hours of 8:00am and 4:30pm Monday through Friday.

ADVERTISED: March 12, 2026 - On line at City of Sedro-Woolley Web Site at http://www.ci.sedro-

woolley.wa.us/resources/bids_and_awards/index.php

INVITATION TO BID E-MAILED: March 12, 2026 - MRSC Small Works Roster – Project Type: Facilities;

Category/Sub-Category: Power Production (Generator)

2026_backup_generator_maintenance_ifb.doc

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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