Project Information

Bid Title

400-RFP-HHS-2396-2026

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Dec 31, 2025

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

400-RFP-HHS-2396-2026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Bid Number

400-RFP-HHS-2396-2026

Solicitation

400-RFP-HHS-2396-2026

Solicitation Type

Request for Proposals

County

Iowa

Description

Description

The State Training School (STS) located in Eldora, Iowa, is seeking qualified bidders to provide oral exams, dental treatment, preventative services and tooth extractions to the students at the State Training School. We have a dentist office on-site, so dental care will take place on our campus.

Agency Information

Number

401

Name

Department of Health and Human Services

Address 1

3211 Edgington Ave

Address 2

City/State/Zip

Eldora, IA 50627

Contact Information

Contact Name

Danae Block

Contact Title

Purchasing Agent

Contact Email

danae.block@hhs.iowa.gov

Contact Phone Number

(641) 858-5402

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

12/31/2025 3:00:00 PM

Until

1/26/2026 4:00:00 PM

Documents/Attachments

400-RFP-HHS-2396-2026

12/29/2025 1:53:40 PM

Attachment Preview

400-RFP-HHS-2396-2026

Dental Services - State Training School

REQUEST FOR PROPOSAL (RFP)

Dental Services - State Training School

400-RFP-HHS-2396-2026

Page 1 of 48

Form Date 12/29/2025

Danae Block

3211 Edgington Avenue

Eldora, IA 50627

Phone: (641) 858-5402 ext. 1124

danae.block@hhs.iowa.gov

400-RFP-HHS-2396-2026

Dental Services - State Training School

RFP Purpose.

The Iowa Department of Human Services (“Agency”) State Training School (STS) located in Eldora, Iowa, is

seeking qualified bidders to provide oral exams, dental treatment, preventative services and tooth extractions to

the students of the State Training School.

Duration of Contract.

The Agency anticipates executing a contract that will have an initial 2-year contract term with the ability to extend

the contract for 2 additional 2-year terms. The Agency will have the sole discretion to extend the contract.

Procurement Timetable

There are no exceptions to any deadlines for the bidder; however, the Agency reserves the right to change the dates.

Times provided are in Central Time.

Event

Agency Issues RFP Notice to Targeted Small Business Website (48 hours):

Agency Issues RFP to Bid Opportunities Website

Bidder Written Questions Due By

Agency Responses to Questions Issued By

Bidder Proposals and any Amendments to Proposals Due By

Agency Announces Apparent Successful Bidder/Notice of Intent to Award

Contract Negotiations and Execution of the Contract Completed

Date

December 29, 2025

December 31, 2025

January 7, 2026

2:00 p.m.

January 9, 2026

January 21, 2026

4:00 p.m.

January 26, 2026

February 5, 2026

Anticipated Start Date for the Provision of Services

February 7, 2026

Page 2 of 48

Form Date 12/29/2025

400-RFP-HHS-2396-2026

Dental Services - State Training School

Section 1 Background and Scope of Work

1.1 Background.

In accordance with Iowa Code, Chapters 218 and 233A, and 441 Iowa Administrative Code §103, the State

Training School at Eldora is to provide a continuum of supervision and rehabilitation programs that meet the

needs of males adjudicated delinquent, in a manner consistent with public safety. These services and programs

individualize treatment and control the offender for his own benefit and the protection of society. The facility

provides a range of services that are geared toward

•

Providing a structured treatment setting for males between the ages of 12 to 18;

•

Providing the most appropriate setting while protecting communities;

•

Developing individual care plans, which provide a diversity of innovative and effective programs within

the framework of professional correctional standards, legislative intent and available resources;

•

Providing a comprehensive education program for youth; and

•

Facilitating the transition of the young man back to his community.

The State Training School establishes policies and procedures in accordance with standards set forth by the

American Correctional Association (ACA). The State Training School has been awarded Accreditation by the

ACA in 2012, 2015 and 2018.

1.2 RFP General Definitions.

Definitions in this section correspond with capitalized terms in the RFP.

“Agency” means the Iowa Department of Human Services.

“Bid Proposal” or “Proposal” means the bidder’s proposal submitted in response to the RFP.

“Contractor” means the bidder who enters into a Contract as a result of this Solicitation.

“Deliverables” means all of the services, goods, products, work, work product, data (including data collected on

behalf of the Agency), items, materials and property to be created, developed, produced, delivered, performed, or

provided by or on behalf of, or made available through, the Contractor (or any agent, contractor or subcontractor

of the Contractor) in connection with any contract resulting from this RFP.

“Invoice” means a Contractor’s claim for payment. At the Agency’s discretion, claims may be submitted on an

original invoice from the Contractor or may be submitted on a claim form accepted by the Agency, such as a

General Accounting Expenditure (GAX) form.

1.3 Scope of Work.

1.3.1 Deliverables.

The Contractor shall provide the following:

1) The contractor shall provide professional Dental services to include oral examinations and treatment,

preventative services and tooth extractions as needed.

2) The Contractor shall be a state licensed dental care provider and comply with all appropriate regulations

and provide proof of licensure and insurance.

3) The Contractor shall be responsible for providing a dental assistant if deemed necessary by contractor.

4) The Contractor shall be available to provide emergency services after normal office hours and on

weekends by providing the department with a telephone number for after-hour emergencies.

5) The Contractor will ensure these deliverables are covered during his/her absence due to vacation or

extended illness.

Page 3 of 48

Form Date 12/29/2025

400-RFP-HHS-2396-2026

Dental Services - State Training School

6) The Contractor shall comply with all applicable federal and state laws, regulations and requirements

regarding the Prison Rape Elimination Act (PREA).

Contractor using on-site Facility.

1) The Contractor shall normally provide dental services to the students at the State Training School on-site

at the Arlene Dayhoff Education Complex clinic. The Contractor shall provide a minimum of three (3) visits per

month not to exceed four (4). The professional dental services will be for up to eight hours, one day per week or

as scheduled by the contract manager not to exceed 14 days between visits.

2) The Contractor shall maintain an inventory of supplies and equipment issued by the State Training School

to provide dental services. As required by State Training School procedures and state regulatory requirements,

equipment used for dental services shall be sanitized, inventoried, and securely stored at the end of each service

day.

3) The Contractor shall request approval from the contract manager or designee for any changes in working

days and the contract manager shall monitor and record all dates of service

Agency Responsibilities.

1) The contract manager shall monitor and record all dates of service.

2) The Contractor will be provided with a list of the students who are scheduled for dental care services for

each scheduled day of service.

3) The Contractor shall be provided all appropriate dental care supplies and equipment. Requests for

supplies and equipment shall be through the contract manager in accordance with State Training School

purchasing policy and procedures.

4) Ensure the contract understands and complies with all Federal and State laws, regulations and

requirements regarding the Prison Rape Elimination Act (PREA).

1.3.2 Performance Measures.

The Contractor shall submit a monthly invoice with the completed Code on Dental Procedures and Nomenclature

(CDT) procedures listed, costs per CDT and the number of students to whom the dental services were given. The

Contractor shall keep an inventory of all equipment and supplies kept in the dental office. In accordance with

policy and procedures, State Training School may audit inventories, verify sanitization of the equipment and

secured storage at any time.

1.3.3 Contract Payment Methodology.

In accordance with the payment terms outlined in this section and the Contractor’s completion of the scope of

work as set forth in this Contract, the Contractor will be compensated in the following manner:

Performed at the STS: Dental provider performs services at the dental office on the STS, the service provider will

be paid per $200 per hour, with a minimum of $400 per day, whichever is greater for each scheduled visit. The

service provider shall The Service Provider will be paid for the services described not to exceed $48,000 annually.

The Service Provider shall submit, on a monthly basis, an invoice for services rendered in accordance with this

Contract. Payment shall be contingent on the Service Provider performing the mandatory services set forth,

meeting performance measures listed, and submitting a detailed monthly invoice.

Page 4 of 48

Form Date 12/29/2025

400-RFP-HHS-2396-2026

Dental Services - State Training School

Section 2 Basic Information About the RFP Process

2.1 Issuing Officer.

The Issuing Officer is the sole point of contact regarding the RFP from the date of issuance until selection of the

successful bidder. The Issuing Officer for this RFP is:

Danae Block

3211 Edgington Avenue

Eldora, IA 50627

Phone: (641) 858-5402 ext. 1124

rwarrin@dhs.state.ia.us

2.2 Restriction on Bidder Communication.

From the issue date of this RFP until announcement of the successful bidder, the Issuing Officer is the point of

contact regarding the RFP. There may be no communication regarding this RFP with any State employee other

than the Issuing Officer, except at the direction of the Issuing Officer or as otherwise noted in the RFP. The

Issuing Officer will respond only to questions regarding the procurement process.

2.3 Downloading the RFP from the Internet.

The RFP and any related documents such as amendments or attachments (collectively the “RFP”), and responses

to questions will be posted at the State of Iowa’s website for bid opportunities: http://bidopportunities.iowa.gov/.

Check this website periodically for any amendments to this RFP. The posted version of the RFP is the official

version. The Agency will only be bound by the official version of the RFP document(s). Bidders should ensure

that any downloaded documents are in fact the most up to date and are unchanged from the official version.

2.4 Reserved. (Online Resources)

2.5 Reserved. (Intent to Bid)

2.6 Reserved. (Bidders’ Conference)

2.7 Questions, Requests for Clarification, and Suggested Changes.

Bidders may submit written questions, requests for clarifications, and/or suggestions for changes to the

specifications of this RFP (hereafter “Questions”) by the due date and time provided in the Procurement

Timetable. Bidders are not permitted to include assumptions in their Bid Proposals. Instead, bidders shall

address any perceived ambiguity regarding this RFP through the question and answer process. If the Questions

pertain to a specific section of the RFP, the page and section number(s) must be referenced. The Agency prefers

to receive Questions by electronic mail. The bidder may wish to request confirmation of receipt from the Issuing

Officer.

Written responses to Questions will be posted at http://bidopportunities.iowa.gov/ by the date provided in the

RFP’s Procurement Timetable.

The Agency assumes no responsibility for verbal representations made by its officers or employees unless such

representations are confirmed in writing and incorporated into the RFP. In addition, the Agency’s written

responses to Questions will not be considered part of the RFP. If the Agency decides to change the RFP, the

Agency will issue an amendment.

2.8 Submission of Bid Proposal.

The Bid Proposal shall be received by the Issuing Officer by the time and date specified in the Procurement

Timetable. The Agency will not waive this mandatory requirement. Any Bid Proposal received after this

deadline will be rejected and will not be evaluated.

Page 5 of 48

Form Date 12/29/2025

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.