Project Information

Bid Title

Leroy R. Coles, Jr. Branch Library Windows, Doors, HVAC, Building Controls & Front Facade - Job 2317

Issuing Agency

City of Buffalo

Location

New York

Published Date

Dec 19, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2317

Original Source

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Bid Documents

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Project Description

Bid Number:	2317
Bid Title:	Leroy R. Coles, Jr. Branch Library Windows, Doors, HVAC, Building Controls & Front Facade - Job 2317
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 12/19/2025 5:00 AM Publication Information: BUFFALO NEWS Closing Date/Time: 1/19/2026 11:00 AM Related Documents: Advertisement for Bids LeRoy R. Coles Branch Lib 12192025

Attachment Preview

LEGAL NOTICE TO BE PUBLISHED December 19, 2025

CITY OF BUFFALO

DEPARTMENT OF PUBLIC WORKS, PARKS & STREETS

ADVERTISEMENT FOR BIDS

SEALED BIDS FOR THE FOLLOWING:

LEROY R. COLES, JR. BRANCH LIBRARY

WINDOWS AND DOORS, HVAC AND BUILDING CONTROLS,

FRONT FACADE REPAIR PROJECT

JOB NO. 2317

Will be received by the Commissioner of Public Works, Parks & Streets, City of Buffalo,

502 City Hall, Buffalo, NY 14202, UNTIL ELEVEN O’CLOCK A.M. LOCAL TIME ON

WEDNESDAY, JANUARY 14, 2026

It is the bidder’s responsibility to ensure the sealed proposal is delivered before the bid opening and

bidders must utilize one of the following methods:

1.) Drop off the sealed proposal to Room 502 of City Hall, Buffalo, New York, 14202 on Wednesday,

January 14, 2026 between the hours of 9:00 AM and 11:00 AM. The DPW will set a bid box up just

outside Room 502 for the bidder to deposit the sealed proposal. There may be multiple bids on this date;

it is the bidder’s responsibility to properly label the sealed proposal and place the proposal inside the

correct box.

2.) Mail the sealed proposals to Room 502, City Hall, Buffalo, New York, 14202 with ATTN to the

Commissioner of Public Works, Parks and Streets. Bidders should allow for delivery before the bid

opening (highly encouraged to schedule for delivery on or prior to Tuesday, January 13, 2026). It is also

highly encouraged that bidders track delivery of their mailed proposals and use appropriate priority mail

as necessary. City of Buffalo staff is available to accept deliveries on standard business days Monday-

Friday from 8:00 AM to 4:00 PM.

Bids will be opened by City of Buffalo Representatives on WEDNESDAY, JANAURY 14, 2026 at

11:00 AM LOCAL TIME via video/phone conference call. Bidder representatives can view the public bid

opening by emailing Colin McDermid at cmcdermid@buffalony.gov by 5:00 PM on Tuesday, January 16,

2026 to be added to the meeting invitation. An updated meeting invitation will be sent prior to the bid

opening to all who request to be added.

The Bid documents can be viewed and ordered through the following web site: www.avalonplanroom.com

in the Public Jobs section. If you do not have internet access or have questions on ordering from the site,

please contact Avalon Document Services at (716) 995-7777. Bid documents can be picked up at Avalon

Document Services at 40 La Riviere Dr., Suite 150, Buffalo, NY 14202, upon a non-refundable payment

of FIFTY-EIGHT DOLLARS ($58.00) per set. Payment can be submitted only by company check or

money order made payable to the City of Buffalo, Dept. of Public Works, Parks and Streets. NO CASH

AND NO PERSONAL CHECKS.

NOTE: A pre-bid meeting will be held at the project site, 1187 E. Delavan Ave., Buffalo New York 14215

at 9:00 AM on Wednesday, January 7, 2026.

Any questions on this project should be directed to Zaxis Architectural, P. C., Douglas H. Hutter, AIA

(716) 923-0133.

Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certification

of Non-Collusion. Copies of such Certificates are part of the Bid Form and, unless complied with, bid will

not be accepted.

BIDDERS MUST SUBMIT A STATEMENT AT TIME OF BID INDICATING THAT THE BIDDER WILL

WORK TOWARD A BUSINESS UTILIZATION GOAL FOR MINORITY BUSINESS ENTERPRISE OF

25% AND WOMEN BUSINESS ENTERPRISE OF 5%. IN ADDITION, BIDDERS MUST SUBMIT A

STATEMENT AT TIME OF BID INDICATING THAT THEY WILL WORK TOWARD A MINORITY

WORKFORCE GOAL OF 25% AND A WOMEN WORKFORCE GOAL OF 5% AND A CITY OF

BUFFALO RESIDENT GOAL.

The City of Buffalo will not be responsible for full or partial set of Contract Documents, including any

Addenda obtained from any other source. The City of Buffalo reserves the right to reject any and all bids

and to waive any informalities therein.

Any questions on this project should be referred to:

Francisco Guzman

Deputy Commissioner of Buildings

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 238350Finish Carpentry Contractors

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