Project Information

Bid Title

ITB 2026-01 - City Wide Mowing

Issuing Agency

La Vergne city

Location

Tennessee

Published Date

Feb 10, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ITB 2026-01 - City Wide Mowing
Category:	La Vergne Bids & RFPs
Status:	Open
Bid Recipient:	Felicia Smith, Purchasing Agent

Publication Date/Time: 2/10/2026 5:00 AM Closing Date/Time: 2/24/2026 10:00 AM Submittal Information: REMINDER: A Vendor Application is required for ALL Bids/Proposals. Bid Opening Information: 02/24/2026 10:00 AM Contact Person: SUBMIT BID RESPONSE IN SEALED ENVELOPE TO: Felicia Anderson, Purchasing Agent City of La Vergne 1500 E. Nir Shreibman Blvd. La Vergne, Tennessee 37086 Bid envelope must include the bid title, bid opening date, and the bidder’s name. Failure to provide this information on the envelope may result in the bid not being considered. Do not submit bids by fax or electronically. Bids submitted by fax or electronically cannot be accepted or considered for award. Sealed bids are required. Plan & Spec Available: Download the related bid packet for complete information. Miscellaneous: All bid responses must be received and acknowledged in the Purchasing Agent’s Office on or before the day and time listed below, at which time all bids will be publicly opened and read aloud. Related Documents: ITB 2026-01 - City Wide Mowing - 2026-02-10

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CITY OF LA VERGNE

5093 Murfreesboro Road

La Vergne, Tennessee 37086

INVITATION TO BID

ITB #2026-01

City Wide Mowing

Bid Due Date:

February 24, 2026, no later than 10:00 a.m. (CST)

The City of La Vergne (“City”) will receive and publicly open sealed bids at La Vergne City Hall for the City

Wide Mowing. This Invitation to Bid is subject to the instructions, conditions, specifications, addenda, and

any other elements of this Invitation to Bid, including those incorporated by reference.

If you are an individual with a disability and require a reasonable accommodation or have additional

questions regarding this Invitation to Bid, please notify the Purchasing Agent, Felicia Anderson, at (615)

287-8645.

All bid responses must be received and acknowledged in the Purchasing Agent’s Office on or before the

date and time listed, at which time all bids will be publicly opened and read aloud.

SUBMIT BID RESPONSE IN A SEALED ENVELOPE TO:

Felicia Anderson, Purchasing Agent

City of La Vergne

1500 E. Nir Shreibman Blvd.

La Vergne, Tennessee 37086

City of La Vergne Invitation to Bid #2026-01

Page | 1

City of La Vergne

Invitation to Bid

City Wide Mowing

DATE ISSUED:

CITY CONTACT PERSON:

TELEPHONE NUMBER:

E-MAIL ADDRESS:

February 10, 2026

Felicia Anderson, Purchasing Agent

(615) 287-8645

fanderson@lavergnetn.gov

Bid envelope must include the bid title, bid opening date, and the bidder’s name. Failure to provide this information on

the envelope may result in the bid not being considered. Do not submit bids by fax or electronically. Bids submitted by

fax or electronically cannot be accepted or considered for award. Sealed bids are required and may be mailed or hand

delivered, but must be received on or before the date and time listed. The city is not responsible for delayed mail or

courier delivery.

The City reserves the right to reject any or all bids and to waive any irregularities in a bid or in the bidding process. The

City reserves the right to make awards to more than one bidder, to accept any part or all of a bid, or to accept the bid (or

bids) which in the judgment of the governing body is in the best interest of the City.

The City of La Vergne will not discriminate against any individual for any reason and will provide services to all citizens in

a nondiscriminatory manner. It is the intent of the city to fully comply with the provisions of Title VI and Title VII of the

Civil Rights Act of 1964. The City is committed to ensure equitable employment practices and the delivery of all city

services regardless of an individual's race, color, religion, national origin, age, disability, gender or political affiliation.

All bids must be submitted on the forms provided by the City. All bid responses should be typewritten. If not typewritten,

they must be written in ink and clearly legible. All bids must be signed. Failure of a bidder to sign a bid proposal removes

the bid from consideration. A typed name will not be acceptable without the person’s written signature. All bids must be

signed by an individual authorized to bind the bidder. Signatures are required where indicated; failure to comply with this

requirement shall be cause for rejection of bid response. Erasures, white-outs and type over’s, and other modifications

should be initialed. Bidders are cautioned to verify their bid response prior to submission.

Bid packet component documents: This bid packet consists of the following documents, which, in total, represent the

complete procurement solicitation:

1. Invitation to Bid;

2. Bidder Instructions and Conditions;

3. Specifications;

4. Bid Submittal Form;

5. Bid Contract;

6. Affidavit of Drug-Free Workplace;

7. Affidavit of Title VI Compliance;

8. Affidavit of Non-Collusion; and

9. Indemnification Agreement.

All submittals must include completed and signed copies of the Bid Submittal Form, Bid Contract, Affidavit of Drug-Free

Workplace, Affidavit of Title VI Compliance, Affidavit of Non-Collusion, and Indemnification Agreement.

City of La Vergne Invitation to Bid #2026-01

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City Wide Mowing

BIDDER INSTRUCTIONS AND CONDITIONS

A. Invitation to Bid

1. The City is interested in receiving as many bids as possible and urges all possible bidders to bid and take

exception to any items if necessary.

2. These documents constitute the complete set of specification requirements and bid response forms. The

bidder is responsible for insuring that all pages and all addenda are received. The City advises all bidders to

closely examine this bid package, and to immediately direct any questions regarding the completeness of this

bid package and any addenda thereto to the City’s Contact Person.

3. Any prospective bidder desiring an explanation or interpretation of this Invitation to Bid, drawings,

specifications, etc., must request such explanation in a written form received by the contact person no later

than two (2) calendar days prior to the bid opening date.

4. There may be one or more amendments to this Invitation to Bid. The City will post any amendments to the

city website no later than two (2) calendar days prior to the bid opening date.

5. Any discrepancies, errors, omissions, or ambiguities in this bid, the specifications or addenda (if any) should

be reported to the contact person for the City. If necessary, a written addendum will be issued to bidders on

record and the addendum will be incorporated in the bid and will become part of the purchase agreement.

The City will NOT be responsible for any oral instructions, clarifications or other communications and no such

oral communication may be relied on by any bidder.

B. Bid Responses

1. Certain mistakes may be corrected so long as the intended correct bid response is clearly evident. In the event

of a disagreement between unit price and extended price, the unit price will control.

2. Specifications furnished in the request for bid are intended to establish a desired quality or performance level,

or other minimum requirements, which will provide the City with the best product available at the lowest

possible price. Should the bidder wish to bid on items which exceed the minimum specifications, the bidder

is encouraged to attach a separate sheet providing a description of such components.

3. Bidders must specify manufacturer's name for all products proposed and show the unit price on each

individual item as specified. Prices quoted must be the price for new (not reconditioned or remanufactured)

merchandise direct from the manufacturer that is free from defects. If bidding a substitute article, a bidder

must provide the manufacturer's name, brand, model, make and catalogue reference, specifications for the

substituted article, and/or other information that will enable the City to make the determination of similarity,

serviceability and suitability of the substitute. The City reserves the right to be the sole judge in making such

determination.

4. If bidding a substitute article, the bidder may, no less than five (5) working days in advance of the bid opening,

request a determination from the City whether the substituted item is equal and/or better and of comparable

quality as specified. The bidder will receive notice of City's determination no later than two (2) working days

in advance of the bid opening. Bidder is not required to seek such pre bid approval but the bid may be rejected

for failure to meet specifications if the proposed substitute is unacceptable to City.

5. Where more than one item is listed, any item(s) not bid upon should be indicated “No Bid”. Any and all items

left blank will be considered a “No Bid” for that item.

6. A bidder desiring to bid “No Charge” for an item must so indicate by writing “no charge” or “N/C”. Bidders

shall not leave an item blank since it will be construed as incomplete and may be rejected.

City of La Vergne Invitation to Bid #2026-01

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7. Bid responses may only be withdrawn or modified by written notice received and acknowledged by the

Purchasing Agent’s Office prior to the date and time for public opening of bids. Late modifications cannot be

considered.

8. The City will not be liable for any costs incurred by the bidder in preparing a response to this solicitation.

Bidders will submit responses at their own risk and expense. All responses and their accompanying

documentation will become the record of the City.

9. The City is exempt from federal and state taxes. Upon request, the City will provide a sales tax exemption

certificate to the awarded bidder. Vendors doing business with the City shall not be exempted from paying

sales tax to their suppliers for materials to fulfill contractual obligations to the City, nor shall any vendor be

authorized to use the City’s Tax Exemption Number in securing such materials.

10. The bidder must return a completed Drug-Free Workplace Affidavit (Section VI) and a completed Title VI

Compliance Survey (Section VII) with the bid.

C. Bid Award

1. Any contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest responsive and

responsible bidder whose bid response meets the requirements and criteria set forth in this Invitation to Bid.

A “responsive bidder” means a person who has submitted a bid response, which conforms in all material

respects to the Invitation to Bid. A “responsible bidder” means a person who has the capacity, reputation and

experience in all respects to perform fully the contract requirements and the integrity and reliability, which

will assure good faith performance within the time specified without delay or interference.

The City may make such investigations as deemed necessary to determine the ability of the bidder to provide

the products and services required by the bid package.

2. This solicitation in no manner obligates the City to the purchase described, implied or which may be proposed,

until confirmed by a written contract. Progress toward this end is solely at the discretion of the City and may

be terminated at any time prior to the signing of a contract. The City reserves the right to make revisions to

any quantity shown on the bid form dependent upon bid prices and available funding. Prices bid on each item

shall be firm regardless of the actual quantity of item(s) purchased.

3. The successful bidder shall provide the various components of the City Wide Mowing. The bid price shall

include all parts, labor, accessories and any other standard equipment necessary to make these items function

as intended. Pricing for each component shall be effective for one (1) year from date of bid award. If in the

bidder’s opinion, additional equipment or services are necessary to make the equipment fully operational;

this shall be included with explanation in the bid. It is requested that bidders raise any such questions in

advance of submitting a bid to the City. To submit a bid implies consent to the terms as set forth in this bid.

4. Any items bid deemed not of equal and/or better and of comparable quality and similar in design as that

specified shall be cause for rejection of bids. In addition to the price, the following aspects will also be

considered in the award of a contract:

a) The ability of the bidder to perform the contract or to provide the material for service required;

b) Whether the bidder can perform the contract and provide the material or service promptly or within the

time specified without delay or interference;

c) The character, integrity, reputation, experience and efficiency of the bidder;

d) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or

service;

e) The ability of the bidder to provide future maintenance and service for the use of the subject contract;

f) Terms and conditions stated in bid;

g) Compliance with specifications or the Invitation to Bid;

h) Utilization of the format set forth in Section III for submittal of a bid; and,

i) Bidder’s past performance with the City.

City of La Vergne Invitation to Bid #2026-01

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5. No bidder may withdraw its response for a period of ninety (90) calendar days after the date and time set for

the opening of the responses. In the event the City shall award a contract to a bidder and if during such ninety

(90) day period the City determines that such bidder will be unable to properly perform the contract, the City

reserves the right to terminate the contract and award the contract to the next best offer without being

required to re-advertise the Bid.

6. The contract awarded may be terminated upon any of, but not limited to, the following occurrences:

a) bankruptcy or insolvency of the bidder or one or more of the bidder’s principal owners;

b) unauthorized substitution of products other than those identified in the specifications or specifically

approved by the City as a substitute prior to award of the contract;

c) unsatisfactory performance of products supplied by the bidder or services provided by the bidder;

d) fraud; and

e) any other breach of the terms of the bid specifications or contract.

7. Bidder, by signing and making this bid, does further declare, in determining the prices and/or amounts of the

bid, that bidder has not colluded with any other person, firm, corporation or association in arriving at said

prices and/or amounts or in any way violated the terms, conditions and/or spirit of the provisions of 15 U.S.C.

1 through 7 (Sherman Anti-Trust Act).

D. Terms and Conditions

The City’s standard contract is included with this bid package. This agreement shall be signed and notarized (but

not dated) by the proper representative and submitted with the bid. Any bidder who is awarded a contract

pursuant to this invitation to bid agrees to be bound by the terms and conditions set forth in the contract. If the

bidder objects to any contract terms or proposes any additional terms, such objections and terms must be set

forth in the bid. Rejection of any proposed City Contract terms may be a basis for rejection of the bid. If an award

is made, any contract resulting from this Invitation to Bid will be effective on the last date the contract is signed

by all required parties.

All bidders who are awarded contracts agree to be bound by these terms and conditions set forth below:

1. Should awarded bidder fail to fulfill, in a timely and proper manner, its obligations under the contract, or if it

should violate any of the terms of the contract, the City shall have the right to immediately terminate the

contract upon written notice to the bidder. The City may terminate the contract at any time, with or without

cause, upon written notice to bidder. Should funding for the contract be discontinued, the City shall have the

right to terminate the contract immediately upon written notice to the awarded bidder.

2. Liquidated damages for failure to meet installation and/or supply schedules shall be in the amount of fifty

dollars ($50.00) per calendar day.

3. The City, at its option, and in lieu of immediate termination, may request that the awarded bidder repair or

replace any defective goods or correct performance by written notice to awarded bidder. In that event,

awarded bidder shall take corrective action within the amount of time specified by the City in the written

notice. Exercise of this option shall not relieve awarded bidder of any liability to the City for damages sustained

by virtue of awarded bidder’s breach.

4. The contract may be modified only by written amendment executed by all parties and their signatories hereto.

5. No waiver of any provision of the contract shall affect the right of any party thereafter to enforce such

provision or to exercise any right or remedy available to it in the event of any other default.

6. Awarded bidder agrees that, in the event either party deems it necessary to take legal action to enforce any

provision of the contract, and in the event the City prevails, awarded bidder shall pay all expenses of such

action including the City’s attorney fees, expenses, and costs at all stages of the legal action and/or alternative

dispute resolution process, if any.

City of La Vergne Invitation to Bid #2026-01

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Commodity Codes

• NAICS 561730Landscaping Services

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