Project Information

Bid Title

Request For Proposal 26022-P: 911 Furniture and Consoles

Issuing Agency

Fayette County

Location

Georgia

Published Date

Nov 7, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

6022-P

Original Source

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Bid Documents

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Project Description

Request For Proposal 26022-P: 911 Furniture and Consoles Fayette County, Georgia invites you to submit a proposal to install furniture and consoles in the 911 center. RFPs will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Tuesday, December 9, 2025, in the Purchasing Department, Suite 204. You may drop off your RFP off in person no later than the due time and date listed below. You may also submit your RFP through the U. S. Postal Service, courier service (e.g., UPS or FedEx). Questions Due: 2:00pm Monday, December 1, 2025 RFPs Due: 3:00pm on Tuesday, December 9, 2025 26022-P Request for Proposal 26022-P Attachment 1 26022-P Attachment 2

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Purchasing Department

140 Stonewall Avenue West, Ste 204

Fayetteville, GA 30214

Phone: no-305-5420

www.fayettecountyga.gov

November 7, 2025

Subject: Request for Proposals 26022-P: 911 Furniture and Consoles

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a proposal to install furniture and consoles in the

911 center, in accordance with the information contained herein.

Questions concerning this Request for Proposals should be addressed to Colette Cobb, Contract

Administrator, in writing via email to ccobb@fayettecountyga.gov or fax to (770) 719-5534.

Questions will be accepted until 2:00 p.m., Monday, December 1, 2025.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The office

telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

RFP Number: 26022-P

RFP Name: 911 Furniture and Consoles

Your envelope must be sealed and should show your company's name and address.

Proposals will be received at the above address until 3:00 p.m., Tuesday, December 9, 2025, in

the Purchasing Department, Suite 204. The proposals will be opened at this time. Proposals must

be signed to be considered. Late proposals cannot be considered. Faxed or emailed proposals

cannot be considered.

GENERAL TERMS AND CONDITIONS

RFP 26022-P: 911 Furniture and Consoles

1. Definitions:

a. RFP: Request for Proposals.

b. Offeror: A company or individual who submits a proposal in response to this RFP.

c. Successful Offeror: The offeror that is awarded a contract.

d. Contractor: The Successful Offeror, upon execution of the contract.

e. County: Fayette County, Georgia.

2. Preparation of Offers: It shall be the responsibility of the Offeror to examine specifications, scope

of work, schedule and all instructions that are part of this request for proposal. Failure to

observe any of the instructions or conditions in this request for proposal may result in rejection

of the offer.

All of the specifications and information contained in this request for proposal, unless specifically

excepted in writing by the Offeror and such exceptions being included with the offer, will form

the basis of the contract between the Successful Offeror and the County. The Offeror should

take care to answer all questions and provide all requested information.

3. Submission of Offers: Offerors must submit their proposal, along with any amendments issued

by the County, in a sealed opaque envelope. Price schedules shall be placed in an additional

opaque sealed envelope, identified as the price schedule, and enclosed in the sealed envelope

with the proposal.

Mail or deliver one (1) original, unbound proposal, signed in ink by a company official authorized

to make a legal and binding offer, four (4) bound paper copies, and one (1) copy on a flash drive

to:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

RFP Number: 26022-P

RFP Name: 911 Furniture and Consoles

4. Timely Receipt: Offers not received in the Purchasing Department by the time and date of the

scheduled proposal opening will not be considered.

5. Open Offer: To allow sufficient time for a contract to be awarded, the offer, once submitted and

opened, shall remain open for acceptance for a period of at least ninety (90) days from the date

of the opening to the date of award.

6. Corrections or Withdrawals: The Offeror may correct a mistake or withdraw a proposal before

the proposal opening date by sending written notification to the Director of Purchasing.

Proposals may be withdrawn after the opening only with written authorization from the

Director of Purchasing.

7. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any

proposal received. In case of a discrepancy between unit prices and extended prices, the unit

price will govern unless the facts or other considerations indicate another basis for correction

of the discrepancy.

8. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that

contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit

shall declare the specific included information which constitutes trade secrets. Any trade

secrets must be either (1) placed in a separate envelope, clearly identified and marked as

such, or (2) at a minimum, marked in the affidavit or an attached document explaining

exactly where such information is, and otherwise marked, highlighted, or made plainly

visible. See Georgia law at O.C.G.A. § 50-18-72 (A)(34).

9. References: Offerors shall submit with proposals a list of three (3) jobs the Offeror has done

that are of the same or similar nature to the work described herein. For each job listed

include a brief description of the work, a contact person, mailing address, valid telephone

number and the date job was completed.

10. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is

recommended for award to the Board of Commissioners or the County Administrator, or

before the County renews, extends, or otherwise modifies a contract after it has been

awarded, the Contractor must disclose certain relationships with any County Commissioner

or County Official, or their spouse, mother, father, grandparent, brother, sister, son or

daughter related by blood, adoption, or marriage (including in-laws). A relationship that

must be reported exists if any of these individuals is a director, officer, partner, or employee,

or has a substantial financial interest the business, as described in Fayette County Ordinance

Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you submit to

the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take

action as appropriate to the situation, which may include actions up to and including

rejection of the bid or offer, cancellation of the contract in question, or debarment or

suspension from award of a County contract for a period of up to three years.

11. Evaluation of Offers: The evaluation of offers and the determination as to acceptability of services

offered shall be the responsibility of the County. Accordingly, to ensure that sufficient information

is available, the Offeror may be required to submit literature, samples, or other information prior

to award. The County reserves the right to obtain clarification or additional information from

any firm regarding its proposal. The County reserves the right to select a responsive, responsible

firm on the basis of best value that is deemed to be most advantageous to the County. The

County further reserves the right to reject any proposal, or all proposals, and to re-release the

request for proposals.

12. Non-Collusion: By responding to this request for proposals, the Offeror shall be deemed

to have represented and warranted that the proposal is not made in connection with any

other Offeror submitting a separate response to this request for proposals, and is in all

respects fair and without collusion or fraud.

13. Ability To Perform: The Offeror may be required, upon request, to provide to the satisfaction

of the County that he/she has the skill, experience and the necessary facilities, as well as

sufficient financial and human resources, to perform the contract in a satisfactory manner and

within the required time. If the available evidence is not satisfactory to the County, the County

may reject the offer.

14. Notice to Proceed: The County shall not be liable for payment of any work done or any costs

incurred by any Offeror prior to the County issuing a written Notice to Proceed.

15. Unavailability of Funds: This contract will terminate immediately and absolutely at such time

as appropriated and otherwise unobligated funds are no longer available to satisfy the

obligations of the County under the contract.

16. Payment Terms: The County’s standard payment terms are Net 30. Any deviation from

standard payment terms must be specified in the awarded contract, and both parties

must agree on such deviation.

17. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections

contained in the contract shall not affect the validity of the remaining portion of the

contract. If any provision of the contract is held to be unenforceable, then both parties

shall be relieved of all obligations arising under such provision to the extent that the

provision is unenforceable. In such case, the contract shall be deemed amended to the

extent necessary to make it enforceable while preserving its intent.

18. Indemnification: The Contractor shall indemnify and save the County and all its officer,

agents and employees harmless from all suits, actions, or other claims of any character,

name and description brought for or on account of any damages, losses, or expenses to the

extent caused by or resulting from the negligence, recklessness, or intentionally wrongful

conduct of the Contractor or other persons employed by or utilized by the Contractor in the

performance of the contract. The Contractor shall pay any judgment with cost which may be

obtained against the County growing out of such damages, losses, or expenses, but only to

the extent such damages, costs and expenses are adjudicated to have been caused by or

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337211Wood Office Furniture Manufacturing
• NAICS 337214Office Furniture (except Wood) Manufacturing
• NAICS 423210Furniture Merchant Wholesalers

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