Project Information

Bid Title

Two Trailer Mounted Full Matrix LED Message Boards bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Mar 17, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Two Trailer Mounted Full Matrix LED Message Boards bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: March 17, 2026 TO:         PROSPECTIVE BIDDERS RE:      New Vehicles – Full Matrix Message Board The City of Holland will receive sealed bids from prospective bidders to furnish and deliver (2) Trailer mounted Full Matrix LED Message Boards. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M, Monday, March 30, 2026, at which time they will be publicly opened and read.  You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “Full Matrix LED Message Board”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 3/17/2026 1:30 PM Closing Date/Time: 3/30/2026 11:00 AM Related Documents: 2026-03-17 two message boards for street dept.pdf

Attachment Preview

March 17, 2026

TO: PROSPECTIVE BIDDERS

RE: New Vehicles – Full Matrix Message Board

The City of Holland will receive sealed bids from prospective bidders to furnish and deliver (2)

Trailer mounted Full Matrix LED Message Boards.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M, Monday, March 30, 2026, at

which time they will be publicly opened and read. You are invited, but not required, to attend

said bid opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “Full Matrix LED Message Board”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified or altered after the bid opening. In case of default by the

selected vendor, the City of Holland may procure its requirements from another vendor,

without going through additional bidding procedures, and hold the original vendor liable for

any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Purchasing Coordinator

(616)355-1377

Servicing -

Acceptance -

Insignia -

Warranty -

Literature -

Titles -

Trade-in -

Model Year

& Delivery-

Alternate Fuel

Vehicles -

Or Equal -

GENERAL CONDITIONS

Pre-delivery servicing and inspection, including wheel balancing, shall be

performed prior to delivery of the vehicles.

Inspection for acceptance will be made by the respective department heads

or their authorized representatives.

NO DEALER INSIGNIA is to be attached to any vehicle or equipment

furnished and/or supplied under this bid request and the attached

specifications.

All vehicles and equipment furnished and/or supplied under this bid request

are to carry the standard warranty that is offered to the general public.

Each bidder shall submit with his bid, and it shall be made a part thereof,

regularly printed literature, as published by the manufacturer, which sets out

and describes the vehicles and equipment he proposes to furnish and/or

supply under this bid request and the attached specifications.

All bids are to include the cost of a State of Michigan Title or a manufactures

Certificate of Origin for any vehicle or equipment furnished and/or supplied

under this bid request and the attached specifications.

There will be no vehicles for trade-in.

The City of Holland will allow bidders to submit a bid on 2026 model year . It

is recognized that the bidder may need to make that determination based on

availability and ordering dates. Delivery information will also be required and

will be a consideration in the award of the bid.

The City is requesting bids for vehicles that meet specifications in three

categories that may be broadly defined as follows: 1) conventionally

powered vehicles, 2) hybrid vehicles, and 3) electric vehicles. Please see

the following specification sheets for further information.

The City has specified certain makes and models of vehicles to be bid,

followed by the words “or equal”. Bidders may submit a bid for a make and

model not specified if it meets the General Conditions and Vehicle

Specifications as outlined in this bid package. The City reserves the right to

make the determination as to whether a specific make or model submitted in

this category is acceptable in terms of meeting specifications and being

comparable in all aspects of its physical characteristics.

GENERAL CONDITIONS cont.

Award of Bid -

Contracts and Purchase orders shall be awarded to the lowest responsible

bidder. In determining the lowest responsible bidder, in addition to price,

the items set forth in Section 2-48 (Awards of Contract and Purchases) and

Section 2-48.1 (Preference for Local Bidders/Holland-Based Businesses) of

the Ordinance Code of the City of Holland shall be considered. The City of

Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other programs available to Michigan local units of

government that have met bid requirements for identical

vehicles/equipment.

Contact Person - If you have any questions, please contact Barry Wassink 616-218-6345 or

Mark Groenheide 616-299-7041.

City of Holland will be taking bids on (2) trailer model full Matrix Message Boards to be

used by the Transportation Department.

SolarTech Model MB2 with 54’ x 92” board size.

Wanco STD Mini-Matrix 55’ x 96” board size.

Specification requirements for Full Matrix LED Message Boards.

All standard features to be included.

Ultra bright LED to display graphics and text

Fully adjustable pintle hitch with flip up jack assembly.

DOT approved trailer with full light package, safety chains and RV 7-way trailer plug

for trailer lights. Electric powered lift system to raise panel board and manually swivel

up to 180 degrees with locking brake.

4 additional support flip down adjustable jacks for support during normal operation.

Solar panel bank must have a min. of 250 watts output power.

Battery Supply must have a min. of 4 standard lead acid 6-volt 800 AH enclosed in a

tamperproof/weatherproof lockable box which includes a 120-volt AC input 12-volt DC

output on board charger with 45-amp min output.

The full-color touch screen main controller, GPS and cell modem must be in a

lockable weatherproof box.

The controller will be able to connect by cell network to allow full

function/programming of message board remotely from a computer and/or smart

phone. All required software and hardware are to be included for as long as City of

Holland owns the message board with NO additional monthly or yearly service cost.

Unit must be able to easily add (just plug in and play) a radar speed monitor and traffic

data collector package system if the City of Holland chooses to add in the future.

Complete set of operation, parts, and service manuals for each unit.

INCLUDE AS AN OPTION, to add the radar speed and Traffic data collector package

including all software and hardware. If there is an additional yearly annual service cost

for this option, include that cost in the line below the option. Additional battery

capacity, add battery box with 4 additional lead acid batteries 6-volt 800AH.

Purchasing Office

270 S. River Avenue

Holland, MI 49423

BID FORM

CITY OF HOLLAND

Purchasing Office

________________

Date of Bid

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

furnish vehicles/equipment, in accordance with said specifications, and submit a bid therefore

as follows:

(2) Full Matrix Message Board trailers

$_____________

Option for Radar/Traffic data collector system for 2 units

$_____________

Addition annual service cost for the optional radar/data collector system $_____________

Optional additional battery capacity (4) with enclosed weatherproof box. $_____________

Make & Model _______________________________

Year _______________________________________

Delivery Date ________________________________

This bid is net, F.O.B. - and includes any and all costs associated with furnishing and

delivering the vehicle/equipment as specified.

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified or altered after the bid opening.

Signature of Bidder_____________________________________________________

Company Represented__________________________________________________

Company Mailing Address________________________________________________

_________________________________________________

Company Telephone Number______________________________________________

Email Address ______________________________________________________

Commodity Codes

• NAICS 339950Sign Manufacturing

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