Project Information

Bid Title

ITB R6833 Rebid City Streets, Lots and Public Facilities Mowing Zones 3 & 4

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Mar 13, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by Tuesday, March 24 2026 at 11:30AM ET.

An optional pre-bid meeting will be held at the Street Division office at the City Service Center located at 209 Water Street on March 18, 2026 at 1:30 PM
Attached Document :


ITB R6833 rebid City streets, lots and public facilities mowing contract zones 3 and 4.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

Payment Terms

Anticipated Award Date:

Re-bid City Streets, lots and public facilities mowing contract / #R6833

Tuesday / March 24, 2026 / 11:30 AM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Cloyd Craig; ccloyd@johnsoncitytn.org 423.483.5930; purchasing@johnsoncitytn.org

March 12, 2026

Zones 3 and 4 as per bid specs, Johnson City TN 37601

Net 30

April 6, 2026 .

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

This is a re-bid for years 2 and 3 of the mowing, string trimming and litter collection services for City Streets,

lots and public facilities zones 3 & 4 as per the attached documents that are an integral part of this contract.

April -July 31st (7 day cycle) Aug – November (10 day cycle)

Zone 3

Zone 4

Cost per cycle

$ _______________/cycle

$ _______________/cycle

Acres

23.91

32.03

Cost per acre

$________________

$________________

Bid submittals as per attached:

List of equipment and references

Insurance checklist and General Insurance Appendix

OPTIONAL PRE-BID MEETING MARCH 18TH 1:30PM

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# R6833 - Zones mowing rebid zones 3 & 4 virtual bid opening; Meeting ID: 861 1553

8597; Passcode: 472435.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to join:

(646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Submit electronically per link below or place

signed bid response in a sealed envelope

plainly identified on the outside with vendor

name and bid name and number. Vendor

responsible for submittal to Johnson City

Purchasing Dept., Debbie Dillon- Director, on

or before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

ELECTRONIC RESPONSES: CLICK HERE

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

City of Johnson City

Public Works Department

ITB R6833 Specifications for Mowing, String Trimming and Litter Collection Services

For City Streets, Lots and Public Facilities Zones 3 & 4

March 2026

1. Description

The City of Johnson City desires to contract on an annual basis with a private agency or individual for

seasonal mowing, string trimming and litter collection services for public facilities, vacant lots, medians

and roadside areas throughout the City. The mowing season for this year will begin on or about April 1,

2026 and extend to approximately October 30, 2026. A list of areas and map of locations covered under

this contract can be found online at the web link below and are considered an integral part of this bid

document.

Zone 3

https://experience.arcgis.com/experience/744038874bcc4f6684d551411defc69b#wi

dget_10=filters:%5B%7B%22name%22%3A%22Mowing%20Area%20Bids%22%2C

%22clauses%22%3A%5B%7B%22index%22%3A1%2C%22values%22%3A%223%2

2%2C%22label%22%3A%223%22%7D%5D%7D%5D&widget_23=filters:%5B%7B%

22name%22%3A%22Mowing%20Area%20Bids%22%2C%22clauses%22%3A%5B%

7B%22index%22%3A1%2C%22values%22%3A%222026%22%2C%22label%22%3A

%222026%22%7D%5D%7D%5D

Zone 4

https://experience.arcgis.com/experience/744038874bcc4f6684d551411defc69b#wi

dget_10=filters:%5B%7B%22name%22%3A%22Mowing%20Area%20Bids%22%2C

%22clauses%22%3A%5B%7B%22index%22%3A1%2C%22values%22%3A%224%2

2%2C%22label%22%3A%224%22%7D%5D%7D%5D&widget_23=filters:%5B%7B%

22name%22%3A%22Mowing%20Area%20Bids%22%2C%22clauses%22%3A%5B%

7B%22index%22%3A1%2C%22values%22%3A%222026%22%2C%22label%22%3A

%222026%22%7D%5D%7D%5D

2. Pre-Bid Meeting

An optional pre-bid meeting will be held at the Street Division office at the City Service Center located at

209 Water Street on March 18, 2026 at 1:30 PM

The purpose of this meeting is to familiarize potential bidders with the locations (zones), work

requirements and insurance requirements for the contract. It is recommended that bidders visit the

various sites (zones) prior to the meeting so questions can be addressed then. Attendance at this

meeting is not required but highly recommended for all potential bidders. It is the responsibility of the

bidder to be informed of and understand the terms, conditions, and work requirements of this contract

when preparing their bid.

3. Work Requirements

A. General

The contractor shall furnish all labor, supervision, equipment, and materials to safely and

properly perform the litter collection, and the mowing and trimming operation. Litter pickup

shall be performed immediately prior to or concurrently with mowing. All trash and litter shall

be picked up, removed from the site and properly disposed of by the contractor. The contractor

must make every effort to avoid mowing over any trash. Should a contractor mow over trash,

he must complete a thorough cleanup of the area immediately or be subject to a penalty as

defined in Section 8 below.

B. Time, Frequency, and Schedule

Mowing, trimming and litter collection for all locations shall be completed during the season as

follows:

• Start date through July 31st: weekly (7-day) cycle

• August 1st - through end of season (est. November 15th): 10-day cycle

• Frequency and/or the need for mowing of any or all mowing areas is subject to

change at any time and for any reason at the sole discretion of the City of Johnson

City.

• The contractor shall submit a planned mowing, trimming, and litter collection

sequence for each cycle to the City of Johnson City for review. This sequence must

cover all areas within their mowing zone or interchange, and be generally adhered

to throughout the contract period. The City retains the right to modify any part of

the planned sequence, including dictating the starting point and/or end point, and

the entire plan is subject to their approval.

• Any deviations from the approved sequence or schedule must be approved by the

City of Johnson City

• Reasonable allowances will be made for inclement weather, but the contractor is

expected to make every effort to adhere to the specified time between cycles

• No cycle shall begin less than the required 7- or 10-day interval from completion of

the last completed cycle unless specified by the City of Johnson City

• In no case shall there be more than four (4) mowing cycles per month unless

approved in advance by the City of Johnson City.

• Mowing shall be performed only during the hours of daylight Monday through

Saturday and from 12:00 p.m. until sunset on Sunday.

C. Guidelines

• All sites are to be kept in a lawn-like appearance and care shall be taken to maintain

a uniform level of cut and avoid scalping.

• The height of the mowing shall be between 3 and 4 inches unless otherwise directed

by the City of Johnson City

• String trimming shall be done concurrently with mowing and shall be done as close

as practical to all fixed objects including all trees, shrubs, sign posts, utility poles,

utility structures, guardrails, curbs, hydrants, fences, ditch lines, drainage structures,

earth berms, delineators, bridge abutments, bridge piers, wildflower plots,

landscaped areas, and any other obstacle as required.

• String trimming shall be performed along all sidewalk edges, joints, and curbs in

such a manner to provide a neat, clean edge.

• String trimming shall include the front of the curb / gutter to the edge of

pavement so that no vegetation is present between the roads edge and the curb /

gutter.

• String trimming shall include all areas within and around a ditch as well as around

pipe inlet/outlet structures

• Slopes at bridge abutments and other steep areas not mowable with equipment

MUST be cut by hand each cycle.

• Guardrails must be trimmed under and to 5’ behind

• Fire hydrants will be trimmed 360 degrees around the hydrants at a minimum of a 2’

radius.

• Limited use of herbicides shall be allowed on a per-location basis with prior approval

from the City of Johnson City.

• The contractor shall not bale mowed vegetation under this contract.

• Care shall be taken to avoid damage to the bark of trees and shrubs when trimming.

• All walkways, residential roads (when applicable), pedestrian areas, and adjacent

private property are to be swept or blown clean of all grass clippings as soon as

practical after mowing or trimming.

• Litter shall be collected prior to or during mowing to avoid being shredded and

strewn about.

• Should a contractor mow over trash, he must complete a thorough cleanup of the

area immediately.

• Fallen tree branches and other small easily movable obstructions shall be moved by

the contractor as needed and not “mowed around”

• Any areas in which mowing is not possible due to immovable obstructions, excessive

existing vegetation (over 12” in height or 2” in diameter at beginning of season), or

that is too wet to mow with a mowing machine must be reported to the City of

Johnson City on the day encountered. Contractor shall be responsible for said areas

until reported.

• String trimming and litter collection are still required in these areas to the maximum

extent possible until the area is dry enough to resume mowing with machines as

determined by the City of Johnson City.

• Pruning of shrubs, hedges, tree limbs or other vegetation will be done by the City

and is NOT required as part of this contract.

• All public facilities and areas containing landscaped beds must be mowed with a

mulching mower to ensure that grass clippings are kept out of the landscape beds.

• Mowers must avoid driving through mulched areas in narrow places such as

medians with landscaping (W. Market St for example), parking lots and the

downtown parks. Contractor may be responsible for repair and/or replacement of

any damages to mulched areas

• The contractor will be responsible to train their mowing crews in regard to all

locations within the quoted, and awarded zone. In the event that the contractor

has turnover within their crews, the contractor owner / superintendent has the

responsibility to train the replacements with locations, and City policies as stated

within this specification.

D. Equipment

• Contractor shall provide a list of proposed equipment, with their bid, that is to be

used for this contract.

• Prior to beginning work, the Contractor shall certify to the City that the equipment is

suitable for mowing at all locations designated herein, and that all equipment will

be maintained in safe operating condition at all times.

• Any equipment that the City determines to be unsuitable for use or hazardous to

roadway users shall not be used.

• Sufficient equipment and accessory items necessary for efficient operation and

completion of the cycle in the designated time shall be provided.

E. Warning Signs, Flagging, and Safety

• Contractor must minimize risk exposure at all times while within the public road

right-of-way.

• When mowing the center medians on major streets, proper advance warning signs

indicating mowers ahead will be placed by the contractor at each end of the work

area.

• Flaggers may be required, and all needed safety precautions shall be taken, when it

is necessary for equipment to cross the main traffic lanes.

• Contractors and their employees must wear high-visibility safety apparel meeting

the ANSI 107-1999 standard performance for Class 2 where posted speed is 50 mph

or less, and Class 3 where posted speed is 50 mph or greater at all times while

within the public road right-of-way.

4. Pricing

Bid pricing submitted shall be for one complete cycle of litter collection, trimming, and mowing

of each zone as listed on the Bid Form. Pricing must include furnishing all labor, equipment and

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 561210Facilities Support Services
• NAICS 561730Landscaping Services

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