Project Information

Bid Title

IFB-25-26-067-Fire Pump, Hose, and Ladder Testing

Issuing Agency

City of Danville

Location

Virginia

Published Date

Mar 20, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-067

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	25-26-067
Bid Title:	IFB-25-26-067-Fire Pump, Hose, and Ladder Testing
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: Last Day for Questions Monday April 13,2026 by 5:00PM Bid Opens Wednesday April 29,2026 by 2:00PM IFB-25-26-067 "Fire Pump, Hose, and Ladder Testing Publication Date/Time: 3/20/2026 12:00 AM Closing Date/Time: 4/29/2026 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: IFB-25-26-067-Fire Pump Hose and Ladder Testing- Final Post

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB 25-26-067

“Fire Pump, Hose, and Ladder Testing”

Pre-Bid Meeting:

Last Day for Questions:

(No-Pre-Bid)

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov and smithmb@danvilleva.gov

By Monday April 13,2026 by 5:00PM

Bid Closing Date:

Direct Inquiries to:

Sealed Bids shall be accepted no later than

Wednesday April 29,2026, at 2:00PM

at the Purchasing Department,

427 Patton Street, Room 304, Danville, VA 24541

Or on eVA at https://eva.virginia.gov

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: NAME

Email: EMAIL ADDRESS

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

4.0

Specifications

IFB 25-26-067

“Fire Pump, Hose, and Ladder Testing”

1.0 GENERAL CONDITIONS

Intent: The City of Danville Fire Department (DFD) operates from seven stations strategically located

throughout the city. In an ongoing effort to maximize efficiency and maintain public protection

classification of ISO-1 and Commission on Fire Accreditation International accredited status, DFD seeks

to engage with a vendor or combination of vendors for the performance of annual testing of fire hose,

ground ladders, apparatus pumps, and aerial devices.

1.1 Sealed bids must be received in the Purchasing office no later than 2:00PM,

Wednesday April 29,2026. Bids may be submitted electronically on eVA at

https://eva.virginia.gov , mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.2 Pre-bid Conference: (No Pre-Bid)

1.4 Bid Inquiries: The last day for questions will be Monday April 13,2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov and

Brandon Smith at smithmb@danvilleva.gov

1.5 Davis Bacon: (Not/Applicable)

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds. (Not/Applicable)

1.7 Time of Completion: ENTER NUMBER OF DAYS OR DATE

1.8 Liquidated Damages: ENTER DOLLAR AMOUNT PER DAY (Not/Applicable)

1.9 Owner’s Representative: Brandon Smith E-Mail: smithmb@danvilleva.gov

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each invoice

until final completion and acceptance of the contract work (Not/APPLICABLE)

2.0 SCOPE OF WORK

2.1 Click Link: 25-26-067-Section 2- Scope of Work .docx

IFB 25-26-067

3.0 SUPPLEMENTAL GENERAL CONDITIONS

“Fire Pump, Hose, and Ladder Testing”

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0,

dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and minor

irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole responsibility

and authority for negotiating, placing, and when necessary, modifying each and every

invitation to bid, purchase order or other award issued by the City of Danville. In the

discharge of these responsibilities, the Director of Purchasing may be assisted by assigned

buyers. No other City officer or employee is authorized to order supplies or services, enter

into purchase negotiations, or in any way obligate the government of the City of Danville

for any indebtedness. Any purchases contrary to these provisions and authorities shall be

void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not discriminate

against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose only

one method of submission to avoid any confusion or duplication of entries. The latest

dated and time stamped bid will be the only bid accepted and evaluated. No bid may

be considered if received after the time shown on the title page. The allowable methods

for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner

IFB 25-26-067“Fire Pump, Hose and Ladder Testing” and submitted to the office

indicated on the title page.

IFB 25-26-067

“Fire Pump, Hose, and Ladder Testing”

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found under

the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search

IFB-25-26-067. When addenda are issued, suppliers that have submitted an electronic

response will have to RESUBMIT their response to the latest version of the solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes

must be initialed by the person signing the bid.

E. SCC Number Contractors organized as a stock or nonstock corporation, limited liability

company, business trust, or limited partnership or registered as a registered limited

liability partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so, required by Virginia Title 13.1 or Title 50 or as

otherwise required by law. A Contactor organized or authorized to transact business in

the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or

proposal the identification number issued to it by the State Corporation Commission.

Any bidder or offeror that is not required to be authorized to transact business in the

Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise

required by law shall include in its bid or proposal a statement describing why the

bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely

completion of this Project, may be deemed sufficient cause for disqualification of said

Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and professional

completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

IFB 25-26-067

“Fire Pump, Hose, and Ladder Testing”

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the price

bid was substantially lower than the other bids due solely to a mistake therein,

provided the bid was submitted in good faith and the mistake was a clerical mistake,

as opposed to a judgment mistake, and was actually due to an unintentional arithmetic

error or an unintentional omission of a quantity of work, labor, or material made

directly in the compilation of the bid, which unintentional arithmetic error or

unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents, and materials used in the preparation

of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

1. Submitting more than one proposal from the same partnership, firm, or corporation

under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall be

disqualified as bidders for any future work of the City until any such participating

bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.6 Bids Binding 90 Days:

Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)

calendar days following bid-opening date.

3.7 Cleanup:

A. The Contractor at all times shall keep the premises free from accumulation of waste

materials or rubbish caused by his operations. At the completion of the work, he shall

remove all his waste materials and rubbish from and about the project as well as all his

tools, construction equipment, machinery, and surplus materials.

B. If the Contractor fails to clean up at the completion of the work, the City may do so and

the cost thereof shall be charged to the Contractor.

3.8 Control of Work:

Commodity Codes

• NAICS 541380Testing Laboratories
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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