Project Information

Bid Title

Cellular Signal Coverage Study

Issuing Agency

Madison town

Location

Connecticut

Published Date

Apr 30, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

04302026

Original Source

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Bid Documents

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Project Description

Bid Number:	04302026
Bid Title:	Cellular Signal Coverage Study
Category:	Madison Bid / RFP / RFQ Postings
Status:	Open

Description: Submission Instructions Sealed proposals must be received no later than: May 15, 2026 at 11:30 AM. Proposals shall be submitted to: Jeanne Stevens Town of Madison 8 Campus Dr., Madison CT 06443 Proposals will be opened at 11:30 AM on May 15, 2026 in Room A at Madison Town Hall 8 Campus Dr., Madison CT. 06443. The Town reserves the right to reject any or all proposals. The Town may waive informalities or minor defects in proposals. All costs incurred in preparing a proposal are the responsibility of the proposer. Questions related to this RFP must be submitted via email to For security reasons, you must enable JavaScript to view this E-mail address. no later than 4:00 PM Thursday May 7, 2026. All questions and responses thereto, as well as any other necessary addendums, will be published on the Town of Madison’s website under the “Resources and Forms” tab, then “Bid/RFP Postings” and State of CT/DAS site by 4:00 PM Friday, May 8, 2026. Publication Date/Time: 4/30/2026 12:00 AM Closing Date/Time: 5/15/2026 11:30 AM Related Documents: Cellular Signal Coverage Study-RFP04302026

Attachment Preview

Town of Madison

Request for Proposals (RFP)

Cellular Signal Coverage Study

1. Introduction

The Town of Madison, Connecticut (“Town”) is soliciting proposals from qualified firms or

consultants to conduct a comprehensive cellular signal coverage study within the Town’s

municipal boundaries. The purpose of this study is to assess existing wireless coverage,

identify gaps or deficiencies in service, and provide data-driven recommendations to inform

future planning, public safety, and infrastructure decision-making.

2. Background

Madison is a shoreline community located in New Haven County, Connecticut. Reliable

cellular service is essential for residents, businesses, visitors, and emergency services. The

Town seeks an objective, technically sound analysis of current cellular coverage conditions

across all major carriers and technologies, including voice and data services.

The results of this study may be used to support municipal planning efforts, public safety

initiatives, regulatory reviews, and coordination with wireless service providers.

3. Objectives

The objectives of this project include, but are not limited to:

Evaluating existing cellular coverage throughout the Town of Madison

Identifying areas of weak, unreliable, or nonexistent service

Assessing coverage for both voice and data services

Considering implications for public safety communications

Providing clear, actionable recommendations for improving coverage

4. Scope of Services

The selected consultant shall perform, at a minimum, the following tasks:

4.1. Data Collection and Analysis

Review existing available data related to cellular infrastructure and coverage

Identify major wireless carriers serving the area (e.g., AT&T, Verizon, T-Mobile, and

others as applicable) and the extent of service coverage for each carrier.

Evaluate coverage across relevant technologies (e.g., LTE, 5G, voice)

4.2. Field Testing and Mapping

Conduct field measurements and/or drive testing to assess real-world signal strength and

service reliability. Field measurements must be conducted to the extent required to

deliver a “heat map” style of analysis by carrier.

Evaluate coverage in:

Residential areas

Commercial areas

Coastal areas

Public buildings and facilities

Major roadways

Environmentally or topographically challenging areas

Produce GIS-based or equivalent maps illustrating coverage levels and gaps

4.3. Public Safety Considerations

Assess cellular coverage related to emergency response and public safety needs

Identify critical gaps affecting first responders, emergency communications, and

resiliency

4.4. Findings and Recommendations

Identify causes of coverage gaps (e.g., terrain, infrastructure limitations)

Provide technically feasible recommendations to improve service per carrier

Outline potential infrastructure solutions and planning considerations

Present findings in a clear, non-technical format suitable for public presentation

5. Deliverables

At a minimum, the consultant shall provide:

Draft Technical Report summarizing methodology, findings, and preliminary

recommendations

Final Report, incorporating Town feedback, including:

Executive summary

Coverage maps and graphics clearly displaying signal availability/intensity (by carrier)

within the boundaries of the entire Town of Madison.

Identification of coverage gaps

Recommendations and implementation considerations

Digital files of all maps and data used in the study

Presentation to Town staff and Board of Selectman, total of 2 presentations.

6. Project Schedule

Proposers shall include a proposed project schedule, including key milestones. The Town

anticipates the project to be completed within 6 months of contract execution.

7. Consultant Qualifications

Proposals must demonstrate:

Experience conducting cellular or wireless coverage studies

Technical expertise in wireless communications and signal analysis

Experience working with municipalities or public agencies

Familiarity with Connecticut or New England geography (preferred)

Qualifications of key personnel assigned to the project

8. Proposal Submission Requirements

Proposals shall include the following:

Cover Letter

Firm Overview and Qualifications

Proposed Approach and Methodology

Project Team and Resumes

Relevant Experience and References – provide examples of (5) similar studies in the last 5

years.

Project Schedule

Cost Proposal, including a detailed breakdown of fees and hourly rates for any personnel

who will be involved in the project

Exceptions or Assumptions, if any

9. Evaluation Criteria

Proposals will be evaluated based on:

Understanding of the project and proposed methodology

Experience and qualifications of the firm and project team

Quality and clarity of deliverables

Cost and overall value to the Town

References and past performance

The Town reserves the right to interview proposers and to select the proposal deemed to be in

the best interest of the Town.

10. Submission Instructions

Sealed proposals must be received no later than:

Date: May 15, 2026

Time: 11:30 AM

Proposals shall be submitted to:

Jeanne Stevens

Town of Madison

8 Campus Dr., Madison CT 06443

Proposals will be opened at 11:30 AM on May 15, 2026 in Room A at Madison Town Hall 8

Campus Dr., Madison CT. 06443.

11. General Conditions

The Town reserves the right to reject any or all proposals.

The Town may waive informalities or minor defects in proposals.

All costs incurred in preparing a proposal are the responsibility of the proposer.

Questions related to this RFP must be submitted via email to deburrase@madisonct.org no

later than 4:00 PM Thursday May 7, 2026.

All questions and responses thereto, as well as any other necessary addendums, will be

published on the Town of Madison’s website under the “Resources and Forms” tab, then

“Bid/RFP Postings” and State of CT/DAS site by 4:00 PM Friday, May 8, 2026.

Addendum 1

Cellular Signal Coverage Study

RFP Questions

1. Section 4.2 mentions public buildings and facilities/commercial areas/coastal areas, is

this an indoor or walk test requirement. If this is a requirement are you able to provide

more details such as building location and floor plans/estimated sq footage ect..

a. Vendors should propose taking field measurements in a sampling of the areas

required to make a “heat map,” which would require visiting a sampling of public

(Town owned) facilities throughout Town. It is up to the vendor to propose what

they think is necessary to complete this study, the Town is not specifying an

exact number of facilities to visit, with exception of 3 Schools that should be

evaluated. Daniel Hand High School 286 Green Hill Rd., Polson Middle School

302 Green Hill Rd. and Brown Elementary School 980 Durham Rd. Access to

these schools shall be coordinated through the Principals of each School.

2. Section 4.3 is this referring to FirstNet? These are not commercially available SIM

cards

a. Yes FirstNet would be included and any other carrier that provides priority for first

responders.

3. Are only the major roads within the town boundary required including highways?

a. No, all roads should be included.

4. Could the Town please confirm whether it has an updated inventory or database of

existing wireless carrier sites located within the Town limits? If available, would the

Town be able to share this information during Project execution?

a. 4.1 includes identification of major wireless carriers and extent of coverage as

part of the Vendor’s scope. The Town does not have this information

5. Could the Town identify the primary geographic areas of interest for this study? Based

on our preliminary understanding, would it be appropriate to consider East River,

Hammonasset Point, Madison Center, North Madison, and Rockland as key focus

areas, or does the Town wish to define a different or broader priority area set?

a. Study is Town-wide

6. Does the Town require the study to assess indoor cellular coverage within any public

buildings, facilities, or other structures?

a. Yes, this is listed as a requirement in 4.2. It is up to the vendor to propose what

they think is necessary to complete this study, the Town is not specifying an

exact number of facilities to visit with exception of 3 Schools that should be

evaluated. Daniel Hand High School 286 Green Hill Rd., Polson Middle School

302 Green Hill Rd. and Brown Elementary School 980 Durham Rd. Access to

these schools shall be coordinated through the Principals of each School...

Commodity Codes

• NAICS 541330Engineering Services

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