Project Information

Bid Title

RFP 042726TW Health Services School Based Clinics

Issuing Agency

Memphis City Schools

Location

Tennessee

Published Date

Apr 13, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP RFP RFP 042726TW RFP 042726TW Health Services School Based Clinics

Deadline Date/Time: April 27, 2026 @ 11:00 AM CST

• RFP 042726TW Health Services School Based Clinics

Attachment Preview

April 13, 2026

SHELBY COUNTY BOARD OF EDUCATION

PROCUREMENT SERVICES

160 S. Hollywood Street, Room 126  Memphis, Tennessee 38112-4892  Phone (901) 416-5376

(This proposal will not be accepted electronically or by facsimile. All proposals must be mailed or delivered to the above address.)

REQUEST FOR PROPOSAL

(NOT AN ORDER)

Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full details. The Proposal

must be submitted no later than April 27, 2026@ 11:00 AM, CST.

The Shelby County Board of Education reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any minor informalities and/or technicalities that

are deemed to be in the best interest of the Shelby County Board of Education. Successful Vendors shall be paid only when delivery is complete. *For the appropriate purchases, all

material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House

Bill #731.

REQUEST FOR PROPOSAL

Health Services School Based Clinics

Proposals MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due date and time set

forth above.

During the solicitation process Vendors are not permitted to contact the Board and project Owner regarding the posted

solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing

via e-mail to washingtont8@scsk12.org, and received by SCBE no later than April 20, 2026 @ 10:00 AM/CST.

ISSUED BY: Toland Washington, Senior Buyer

RFP 042726TW

We propose to furnish the item(s) and/or services outlined in the proposal at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Proposals are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.

___________________________________________________________________________________________________________________________________

NAME OF FIRM

PHONE

FAX#

__________________________________________________

ADDRESS

E-MAIL ADDRESS

__________________________________________________

CITY

STATE

ZIP CODE

AUTHORIZED REPRESENTATIVE NAME

CHECK HERE IF YOU ARE A SMALL BUSINESS ENTERPRISE

_

CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means giving preference

to businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the limits of Shelby County for at least six

(6) months prior to the bid or proposal opening date. A Post Office Box is not acceptable.

CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE.

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”

1

TABLE OF CONTENTS

PART I: SCOPE OF WORK……………………………………………………………………………….………...3

1.0 BACKGROUND ............................................................................................................................... 3

2.0 SCOPE OF SERVICES ................................................................................................................... 3

3.0 NON-EXCLUSIVE ............................................................................................................................ 3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….………………….3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….………. ….…4

1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................... 4

2.0 TERM OF AGREEMENT ................................................................................................................... 4

3.0 PRE-PROPOSAL CONFERENCE .................................................................................................... 4

4.0 QUESTIONS AND INQUIRIES ......................................................................................................... 4

5.0 POINT OF CONTACT TECHNICAL CONTACT .............................................................................. 5

6.0 CONTRACT OFFICER/SCBE SUPERVISION .................................................................................. 5

7.0 CONTRACT TYPE ............................................................................................................................. 5

8.0 PAYMENT TERMS ............................................................................................................................. 5

9.0 RFP REVISIONS ................................................................................................................................ 5

10.0 SUBMISSION DEADLINE................................................................................................................... 5

11.0 PROPOSAL OPENING ....................................................................................................................... 6

12.0 DURATION OF OFFER ...................................................................................................................... 6

13.0 INSURANCE ....................................................................................................................................... 6

14.0 LIQUIDATED DAMAGES..................................................................................................................... 6

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE .......................................... 6

16.0 COMPLIANCE WITH LAWS…………………………………………………………………………...……..7

17.0 LEGAL COMPLIANCE…………………………………………………………………………….…..….….. 7

18.0 BONDING……………………………………….………….……………………………………….….….……7

19.0 TERMS AND CONDITIONS ................................................................................................................ 8

PART III: PROPOSAL FORMAT

1.0 GENERAL FORMAT .......................................................................................................................... 9

2.0 PROPOSAL FORMAT ...................................................................................................................9-11

PART IV: EVALUATION AND SELECTION PROCEDURE…………………….……...………………….……. 12

1.0 EVALUATION COMMITTEE ............................................................................................................ .12

2.0 EVALUATION PROCESS ................................................................................................................. 12

3.0 EVALUATION CRITERIA.................................................................................................................. 12-13

PART V: SCOPE OF SERVICES (DETAILS)……………………………………………………...…………..14-19

PART VI: APPENDICES

APPENDIX A – TERMS AND CONDITIONS

APPENDIX B – ADDENDA ACKNOWLEDGEMENT

APPENDIX C – REFERENCES

APPENDIX D – NON-COLLUSION CERTIFICATE

APPENDIX E – DEBARMENT AFFIDAVIT

APPENDIX F – ANTI-BRIBERY AFFIDAVIT

APPENDIX G – CERTIFICATE OF INSURANCE COVERAGE

APPENDIX H – POLICY 2011 LOCAL PREFERENCE PURCHASING

APPENDIX I – PRICING SCHEDULE

APPENDIX J – NON-BOYCOTT OF ISRAEL CERTIFICATION

APPENDIX K – IRAN DIVESTMENT ACT CERTIFICATION

APPENDIX L – CERTIFICATION REGARDING LOBBYING

2

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby

County Schools (MSCS) district. MSCS is Tennessee’s largest public school district and is

among the 25 largest public-school districts in the United States. MSCS serves

approximately 110,000 students in 207 schools. We employ more than 6,200 teachers

and 6,000 support personnel to serve our unique student population while offering

programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the

backdrop for strategic decision-making and informed solution-based decisions. The

information gleaned from data, research-based strategies, and performance outcomes

provides our district with amazing opportunities to offer high-quality educational options to

every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life

through three strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE requests proposals for Health Services School Based Clinics. The

specifications are contained in the Request for Proposal. Responses submitted must

meet or exceed all requirements. Proposals that do not meet or exceed all

requirements will be considered non-responsive. All exceptions must be noted.

3.0 NON-EXCLUSIVE

The intent of this contract is to provide SCBE with an expedited means of procuring

supplies and/or services. This contract is for the convenience of SCBE and is considered

to be a "Non-Exclusive" use contract. SCBE does not guarantee any usage. SCBE will not

be held to purchase any particular Brand, in any groups, prices or discount ranges, but

reserves the right to purchase any item/items listed in the price schedule.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a

contract award. This letter is not a guarantee of award. The Board of Education reserves

the right to reject or accept the recommendation submitted. If the Board accepts and

approves the recommendation, an executed agreement will be submitted to the successful

supplier. If the Board rejects the recommendation, MSCS shall rescind the Notice of Intent

to Award.

3

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain

trade secrets, which are confidential and proprietary. The selected vendor agrees not to

disclose or knowingly use any confidential or proprietary information of SCBE and/or third-

party participant.

2.0 TERM OF AGREEMENT

The anticipated term of this contract is three (3) years with two (2) additional terms of one

(1) year each for a maximum of five (5) years.

3.0 PRE-PROPOSAL CONFERENCE

N/A

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to

any Supplier orally. Questions shall be submitted in writing to the Point of Contact (see

Part II, § 5.0). To be given consideration, the questions must be received NO LATER

THAN April 20, 2026 @ 10:00 AM (CST). Questions that are deemed to be substantive

in nature will be responded to in the form of an addendum and posted on SCBE website

(www.scsk12.org/procurement/bids) on April 22, 2026 by EOD. Please do not submit

questions in PDF format.

RFP Schedule

RFP Post

Questions Due

Q & A Posted

RFP Due

April 13, 2026

April 20, 2026 @ 10:00 AM (CST)

April 22, 2026 @ EOD

April 27, 2026 @ 11:00 AM (CST)

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5.0 POINT OF CONTACT

Toland Washington

Senior Buyer

washingtont8@scsk12.org

6.0 CONTRACT FACILITATOR /SCBE SUPERVISION

The Vendor’s performance will be under the technical direction of the Buyer/Requesting

Department/Project Manager who will be responsible for ensuring vendor’s compliance

with the requirements of this contract to include managing the daily activities of the

contract, providing technical guidance to the contract, and overall project scheduling and

coordination. The vendor shall be accountable to the end users on all matters relating to

the scope of services.

7.0 CONTRACT TYPE

The contract resulting from this solicitation will be a price contract based on the scope of

services.

8.0 PAYMENT TERMS

The Vendor shall submit an invoice detailing the services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the Purchase Order and

made within 30 days after the date on the invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor

does not provide the Department with all required deliverables within the timeframe

specified in the contract or in the event that the Vendor otherwise materially breaches the

terms and conditions of the contract.

9.0 RFP REVISIONS

Should it become necessary to revise any part of this RFP, addenda will be posted on

SCBE’s Procurement Office website @ http://www.scsk12.org/procurement/bids. All

addenda, amendments or changes issued shall be deemed received by Vendor provided

they are posted to SCBE Procurement Office website. Failure of any Vendor to receive or

acknowledge receipt of such addenda or interpretation shall not relieve any Vendor from

any obligations under this RFP as amended by all addenda. All addenda so issued shall

become part of the award.

10.0 SUBMISSION DEADLINE

In order to be eligible for consideration, proposals must be received at the Procurement

Office no later than April 27, 2026 @ 11:00 AM (CST). Vendors mailing proposals shall

allow sufficient carrier delivery time to ensure timely receipt of their proposal to the

Procurement Office. After the submission deadline, no matter what the reason, proposals

will be returned unopened. Delivery to SCBE’ mailroom, lobby, etc. shall not constitute

delivery. The Procurement Office is located at 160 S. Hollywood

Street (Room 126), Memphis, TN 38112. Proposal responses delivered to any other

location shall not constitute delivery to the Procurement Services Office.

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Commodity Codes

• NAICS 611710Educational Support Services
• NAICS 621111Offices of Physicians (except Mental Health Specialists)

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