Project Information

Bid Title

30-26 - Purchase of Promotional Items for the Department of Public Utilities

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 10, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

30-26 - Purchase of Promotional Items for the Department of Public Utilities

File Number: 30-26
Ordinance: 181.101 (20)
Description: FOR THE DIVISION OF WATER FOR THE DEPARTMENT OF PUBLIC UTILITIES AS AUTHORIZED BY ORDINANCE 181.101 (20). PASSED BY COUNCIL OCTOBER 15, 2018.

There will be a NON-MANDATORY Pre-Bid Meeting, Friday, March 27, 2026 at 2:00 pm., Via Microsoft Teams, To call into meeting dial in 1-929-352-1743, Access Code 512 238 349#.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114 before 12 o’clock noon (Eastern Time).

Sealed Bids will be opened at Noon on: THURSDAY, APRIL 23, 2026
Department: PUBLIC UTILITIES
Contact Name: Jules Gilliam
Contact Phone: (216) 664-2621
Contact Fax: (216) 664-2177
Contact Email: jgilliam@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Friday, March 27, 2026 at 2:00 pm.
Meeting Location: See details above.

Bid Document

Addendum 1

Addendum 2

Attachment Preview

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DEPARTMENT OF FINANCE

DIVISION OF PURCHASES AND SUPPLIES

INVITATION TO BID

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INVITATION TO BIO AND FORMAL BIO PACKAGE

TABLc OF CONTENTS

SEQUENCE ORDER NUMBER

Authorizing Ordinance .................................................................-........................................................... 1

Bidder's Checklist...............................................................................:.................:.:............................... 2

Instructions to Bidders (Part A)...............................................................................................................3

W-9 Form ...............................................................................................................................................4

Vendor Information Form .......................................................................................................................5

Bidder's Affidavit ....................................................................................................................................6

Bid Bond ................................................................................................................................................7

Bid Form ...............................................................................................................:,............................... 8

Bid Schedule of Items (Price Sheets) .....................................................................................................9

'

General Conditions (Part B) .............:................................................................................................... 10

Specifications/Description of Products and/or Secvices (Supplemental Sections C, D, etc.) ................ 11

Nothern Ireland Form ...........................................................................................................................12

Prevailing Wage, Davis Beacon or Living Wage (If applicable) ............................................................. 13

Fannie M. Lewis, Chapter 188 (If applicable) ....................................................................................... 14

Office of Equal Opportunitay Notice to Bidders, Chapter 187 ..............:................................................. 15

Office of Equal Opportunity Clause ......................................................................................................16

OEO Participation Form .......................................................................................................................17

OEO Schedules Checklist ....................................................................................................................18

OEO Schedules 1-4 ............................................................................................................................19

Subcontracting Participation or Waiver Form......................................................................................:. 20

OEO Submission Schedule .......................................,...............:.......................................................... 21

CITY OF CLEVELAND

Department of Finance

Division of Purchases and Supplies

Cily Hall, Room 128

Cleveland, Ohio 44114

216-664-2620

§ 181.101 Purchase or Rental of Commodities, Goods, and Services

(a) The Director of Finance, or other appropriate director, is authorized to enter into one (1) or

more standard or requirement contracts for purchase or rental agreements or leases with or

without an option to purchase, when the Director of Finance determines they are financially

advantageous, duly let to the lowest and best bidder following the procedures stated in

Section l 81.10, for the following commodities, goods, or services that are required for the usual

daily operation of the various departments of the City, provided that the estimated amount per

contract year on any individual contract shall not exceed two hundred fifty thousand dollars

($250,000.00):

(1) Except when a public improvement, building construction materials including, but not

limited to, bricks, ready-mix concrete, dry wall, lumber, paint, and roofing;

(2) Except when a public improvement, building maintenance and repair including, but not

limited to, parts and services for doors, elevators, HVAC, mechanical systems, roofs, and

windows;

(3) Except when a public improvement, road, sidewalk, and sewer repair and replacement

materials, supplies, and services, including but not limited to, tack coat, manhole risers, crack

sealing material, emulsion, cold mix, guard rail supplies, liquid de-icer, salt inserts, traffic

control devices, quicklime, and disposal of materials;

(4) Construction equipment, without operators, including, but not limited to, earth, snow,

and debris moving and removal, and materials, supplies, parts, and repair and maintenance

services for them;

(5) Cleaning and janitorial maintenance equipment, services, and supplies including, but not

limited to, chemicals including pool chemicals, odor control, paper products, and pest control;

(6) Educational and photographic equipment, supplies, parts, and maintenance and repair

services for them;

(7) Electrical supplies including, but not limited to, batteries, fixtures, lighting, and wiring;

(8) Fuels and lubricants including, but not limited to, diesel, gasoline, natural gas, grease,

and oil, and delivery of them;

(9) Food and beverages for facility-user consumption at Camp Forbes, and for resale at

Highland and Seneca Golf Courses;

(10) Hardware including, but not limited to, handheld tools and fasteners;

(11) Industrial gases including, but not limited to, acetylene, argon, nitrogen, and oxygen;

(12) Laboratory and testing equipment and lab supplies and services;

(13) Except when a public improvement, landscaping equipment, materials, supplies, parts,

and repair and maintenance services, and supplies including, but not limited to, indoor and

outdoor plants, grounds, and trees materials and maintenance and repair of any of them, and

plant rentals;

(14) Medical equipment, materials, and supplies including, but not limited to, first­

responder/first-aid supplies, and pharmaceuticals;

(15) Mail, messenger, and moving services;

(16) Office supplies, furniture, and equipment including, but not limited to, computers,

computer peripherals and appurtenances, office machines, copiers, printers, and printing and

mailing equipment, and materials, supplies, parts, and repair and maintenance services for any of

them;

(17) Paper products including, but not limited to, fine papers, printing media, envelopes,

and printed forms;

(18) Plumbing equipment, materials, supplies, and parts including, but not limited to, pipe,

fittings, and fixtures;

(19) Power tools, portable powered machines, electric motors, pumps, powered appliances,

and milling and tapping machines, including materials, supplies, parts, and maintenance and

repair services for any of them;

- ~ (20) Program promotional items including, but not limited to, advertising specialties, caps,

and printed T-shirts;

(21) Property protection equipment, materials, supplies, parts, and repair and maintenance

services, including, but not limited to, fire extinguisher and fire suppression equipment and

testing, locksmith services and supplies, property and casualty insurance covering City property

and buildings, and security services;

(22) Records management systems and services including, but not limited to, microfilm,

microfiche, and compact disc (CD) copying, file storage, data entry, and shredding;

(23) Recreation and sports equipment;

(24) Snow and ice removal services;

(25) Uniforms, work clothing, laundry, towel, and linen service, and supplies; and

(26) Vehicle maintenance and repair equipment, materials, supplies, parts, and services.

Any purchase under this section shall be made by the Commissioner of Purchases and Supplies

and paid from the annual appropriations made for such purpose.

(b) That under Section 108(b) of the Charter, the purchases authorized by this section may be

made through cooperative agreements with other governmental agencies. The Director of

Finance may sign all documents that are necessary to make the purchases, and may enter into

one (1) or more contracts with the vendors selected through that cooperative process.

(Ord. No. 1115-18. Passed 10-15-18, eff. 10-17-18)

QCitp of QClebelanb

DEPARTMENT OF FINANCE

PAUL C . BARRETT

DIRECTOR

•

BIDDER'S CHECK LIST

DIVISION OF PURCHASES AND SUPPLIES

TIFFANY JOHNSON

COMMISSIONER

The City of Cleveland requires that each bid submitted must comply with cerlaln legal requirements to be considered a valid and formal bid.

The checklist below is provided lo assist in avoiding rejection of your bid due lo omission of required Information or forms.

CHECK WHEN COMPLETED

A. Bid/Schedule of Items

1. Is (are) the bid page(s) completed as required and signed in the upper right-hand corner?

2. Are all prices (whether Unit, or Gross and extensions) clearly and accurately presented?

3. Is the delivery time stated? Is the payment discount given?

8. Bid Bond

1. Is the bond made out in the names of and signed by both the principal and surety?

2. Is the bond amount sufficient for the amount of the bid?

3. Is there a power of attorney attached to the bond?

C. Bid Check (if submitted in lieu of Bid Bond)

1. Is the check in an amount sufficient for the amount of the bid?

2. Is the check either properly certified or a cashier's check?

3. Is the Check made payable to: THE CITY OF CLEVELAND?

D. Bid Form (not to be confused with the Bid Bond)

1. Is all the required Information given?

2. Is the form signed?

E. Affidavit

1. Does the affidavit contain all the information required ON BOTH SIDES?

2. Is it properly Signed? Is it properly notarized by a Notary Public?

F. Contract Compliance Certifications for Bid Consideration

1. Do you have questions about a contract compliance certification number or a CSB/ minority/female

business enterprise certification number, contact the Office of the Director of Equal Opportunity for

further information (Phone 216/664-4152).

2. Is your contract compliance certification certificate, statement of deemed compliance, or an application

for certification included in the bid?

3. If you are a·Minority/Female/Cleveland Small Business Enterprise and or Local Producer/ Local

Sustalnable Business, do you Include your MBE/FBE/LPE/SUBE certification certificate, or a completed

application therein?

4. Did you read and complete OEO Schedules 1-4? Did you include signed Schedule 3's from all certified

subcontractors?

G. Bid Envelope

1. Is the envelope identified with the correct title of the bid and the due date?

2. Is the envelope securely sealed?

H. Performance Bond

1. Will you be able to furnish the required Performance Bond referred to In paragraph A-8 of

INSTRUCTIONS TO BIDDERS, and/or in paragraph B-8 of General Conditions?

2. Notice: A certified or cashier's check Is not acceptable in lieu of a Performance Bond!

ITEM 2 - PAGE 1

Commodity Codes

• NAICS 541890Other Services Related to Advertising

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