Project Information

Bid Title

Fire System Inspection & Repair Service

Issuing Agency

Summit County

Location

Colorado

Published Date

Jan 16, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Fire System Inspection & Repair Service

SUMMIT COUNTY FACILITIES MAINTENANCE DEPARTMENT

REQUEST FOR PROPOSALS

FIRE SYSTEM INSPECTION AND REPAIR SERVICE

VIEW RFP

Summit County Facilities Maintenance Department is soliciting proposals from qualified fire system inspection and repair service providers.  The best proposal will be selected for award based upon consideration of qualifications, relevant experience, schedule, and cost. Submit questions regarding the proposals to wayne.byrne@summitcountyco.gov . The pre-bid meeting for this project is posted on the Summit County website.

Said proposals will be accepted by Electronic Submission (preferred) to wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov or by hardcopy proposals until 2:00 PM MST/MDT, February 12, 2026.  Proposals received after 2:00 PM MST/MDT, will not be accepted.

At said time and place, all proposals that have been duly received will be publicly opened and read aloud. The Contract will be awarded to the lowest responsible bidder who best meets the requirements of Summit County and the public interest.

The Summit County Board of County Commissioners reserves the right to reject any or all proposals, to waive irregularities or informalities, and to conduct such investigations or negotiations as it deems necessary to select the most responsible and responsive proposal.

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FACILITIES MAINTENANCE

970.668.4229 ph

summitcountyco.gov

PO Box 68

Breckenridge, CO 80424

REQUEST FOR PROPOSAL

Bid Number: FM 2026 - 001

FIRE SYSTEM INSPECTION

AND REPAIR SERVICE

For Summit County Facilities

PORPOSAL DUE: 02/12/2026

no later than 2:00 PM

REQUEST FOR PROPOSALS

RFP NO.: FM 2026 - 001

A MANDATORY PRE-BID MEETING will be held on January 28, 2026, at 9:00 AM MST/MDT at

the at the Summit County Facilities Department Conference Room located at 37 Peak One Drive, Suite

238, Frisco, Colorado 80443.

PROPOSALS for Summit County Government will be received no later than February 12, 2026, by

2:00 PM MST/MDT in the Facilities Maintenance Department. Proposals are to be emailed to both

wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov

Bid opening will be held February 13, 2026, at 10:00am MST/MDT at the Summit County Facilities

Department Conference Room located at 37 Peak One Drive, Suite 238, Frisco, Colorado 80443.

Any questions regarding this Request for Proposal should be directed to Wayne Byrne, 970-668-4230 or

wayne.byrne@summitcountyco.gov

All interested firms are invited to submit a proposal in accordance with the terms and conditions stated

in this Request for Proposal.

SUMMIT COUNTY

Wayne Byrne

WAYNE BYRNE

FACILITIES MULTI-DIVISION DIRECTOR

2|Page

REQUEST FOR PROPOSALS

FOR

FIRE SYSTEM INSPECTION AND REPAIR SERVICE

Proposals Due:

February 12, 2026, by 2:00 PM MST/MDT

January 16, 2026

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the

following

SUMMIT COUNTY GOVERNMENT

FIRE SYSTEM INSPECTION AND REPAIR SERVICES

DESCRIPTION OF WORK

General

Summit County Government is seeking proposals from qualified licensed fire service contractors to perform

annual and bi-annual fire system inspection and repairs services at all the County Government facilities. Items,

materials, and equipment pertaining to this request shall include the following:

A. Qualifications

B. Proposals

C. Employee Vetting

D. Schedules

E. Work

F. Reporting

G. Invoicing

Location of Work

Work will occur in all Summit Counties facilities, located in the towns of Breckenridge, Frisco, Silverthorne and

Dillon Colorado.

Details

A. Qualifications:

1. Contractors and their employees shall be fully licensed and authorized to work under the current

National Fire Protection Agency (NFPA) guidelines and the local governing bodies authorities having

jurisdictions (AHJ), in each jurisdiction, to provide annual and bi-annual fire system inspections for all

County facilities as follows.

1. Wet sprinkler systems

2. Antifreeze loop systems

3. Backflow devices

4. Dry Sprinkler systems

5. Dry systems with Nitrogen concentrators

6. Special hazard gas suppression systems

a. Kitchen hood systems

b. Paint booths

c. Information System data rooms

d. 911 Communications

3|Page

7. Fire extinguishers

2. Contractor is responsible for communication and reporting with local (AHJ’s) fire authority

jurisdictions, for all code compliance and to pull any applicable permits associated with working in

Summit County faculties

3. Have emergency-on-call staff to deal with all after-hours emergencies with response times of 4-hours

B. Proposals

1. Contractor shall break down each service as represented in the bid tab for all fire systems per each

County facility.

2. Qualifying proposal shall contain a description of all services and service work for all listed items.

C. Employee Vetting

1. Contractor and all of the Contractor’s employees that are performing the Services must work with the

Summit County Sheriff’s Office and successfully pass a local background check and a fingerprint

background check with the Colorado Bureau of Investigations (CBI) and complete the CJSI Security

Policy training before being allowed into any of the facilities s. Anyone performing the Services must

also wear an identification badge at all times while performing the Service. Contractor is responsible

for all costs associated with fingerprint background checks.

2. After initial facilities walk through the Contractor will be responsible to navigate all facilities s and

systems unsupervised.

D. Scheduling

1. A written schedule with description of work will be provided to Summit County one month prior to

the services rendered in May and November

2. All fire systems service inspections will occur annually and bi-annually, preferably during business

hours. The first inspections will occur within the first 3 weeks of May, and the second will occur in

the first 3 weeks of November.

3. Any changes to schedule or deadlines will be approved in writing by the Contractor and Facilities

Department.

4. Scheduling material deliveries, equipment, and personnel is the contractor’s responsibility.

E. Work

1. Removal and replacement of all aspects of fire systems to include but not limited to, backflows, wet

and dry sprinkler piping, hood systems, clean room gas suppression systems, fire pumps, antifreeze

loops and extinguishers.

F. Reporting

1. The contractor shall provide Summit County Government with both a hard and digital copy of all

inspection reports, to be grouped by facility, within 10 business days of the completion of the

inspections. Within 15 business days an onsite meeting will be held to review any deficiency

proposals. Any deficiency work will be resolved within 30- days after approvals by Summit County

Government.

A. In addition, Contractor will provide the Summit County Government with details of

upcoming maintenance, life cycle issues, or required testing to create a budget for

ongoing sustainability of all fire systems.

B. Code justifications and documentation of all deficiencies must be provided in the

reports prior to approval of the repairs.

4|Page

2 The contractor shall be responsible for reporting backflows, kitchen hoods, fire extinguishers, special

hazard systems and sprinkler system test reports to all AHJs, water departments and fire

department agencies for which town the facility resides within 2 weeks of annual inspection

completion. Proof of submittal to the AHJ’s and water departments must be attached to all invoices

prior to payment process.

G. Invoicing

1. The Contractor will submit invoices on a monthly basis, which will describe the services performed.

Invoices will be reviewed by Mark Fisher, Project Manager and Wayne Byrne, Summit County Facilities

Multi-Division Director, prior to submittal to the Summit County Finance Department for payment upon

his/her approval.

2. Invoices shall provide details of Contractor’s performance of Services and the proof the AHJ’s and

water department’s submittals, sufficient to the County’s requirements.

3. Payment of invoices will be due within thirty (30) days of the receipt.

Summit County Government

1. Will provide a county representative as the point of contact (POC)

2. Fire system plans

3. Initial facility walk throughs

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the

County Facilities Maintenance Department Office. Contact Wayne Byrne Facilities Multi-Division Director for

additional project information at 970-668-4230 or wayne.byrne@summitcountyco.gov

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the FIRE SYSTEM

INSPECTION AND REPAIR SERVICES.

Work shall be completed as set forth in a contract for this project to be negotiated with the County \ based upon the

contractor’s written proposal.

Date and time of service

Service will be performed on an ongoing daily basis beginning in May 2026. Schedule should be included in

contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses

arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising

out of the performance of services by Contractor. No later than seven (7) days following the execution of an

Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with

certificates of insurance evidencing the types and amounts of insurance specified below:

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

▪ $1,000,000 Each Accident

▪ $500,000 Disease Policy

▪ $1,000,000 Disease Each Employee

b. Commercial General Liability:

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561621Security Systems Services (except Locksmiths)
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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