Project Information

Bid Title

Ice Cream - DOC-EHCC

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 3, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

3000026341

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026341	Ice Cream - DOC-EHCC Original: 3000026341 Attachments: Attachment A - Special Terms and Conditions - Pages 1-8 Attachment B - Online Bidding Instructions - Pages 1-10	06/03/2026	06/24/2026 10:00:00 AM CT

Contact Information for Bid # 3000026341

Department	*** State Procurement ***
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

06/24/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026341

Opening Date: 06/24/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026341

Version: 1

Buyer: LYNETTE WEEMS

Buyer Phone: 225-342-5533

E-Mail: lynette.weems2@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

DOC ELAYN HUNT CORRECTIONAL CENTER/EHCC

6925 HWY 74

ST. GABRIEL, LA 70776

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD197D220E4B20C0042

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

YES

YES

YES

NO

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

NO

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Ice Cream - DOC-EHCC

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000026341

Open Date: 06/24/2026

T-Number:

Bidder:

Page 2 of 11

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-8

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

============================================================================

This solicitation is to establish a Blanket Order Contract to provide Ice Cream Pints as specified for the

Louisiana Department of Corrections - Elany Hunt Correctional Center for an initial 1-year period

beginning with July 1, 2026, or date of award, whichever is later, and ending June 30, 2027. At the

option of the State of Louisiana and acceptance by the Contractor, this contract may be renewed for

two additional 12-month periods at the same prices, terms and conditions. Total contract time not to

exceed 36 months.

=======================================================================

Blanket Order Contract:

Items are to be called for by the using agency as needed. No shipments are to be made until the

Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are

estimated, and they may be increased or decreased as needed throughout the contract period.

Individual order quantities, when called for, are based on the using agency’s demand at the time of

order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

===========================================================================

Resale:

Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other

designation that identifies a specific product to be offered exclusive of others, specified will be

accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34

Part 5-109.A.2.B.i).

Invitation to bid: 3000026341

Open Date: 06/24/2026

T-Number:

Bidder:

Page 3 of 11

=============================================================================

Method of Award:

It is the intent of the State to award this contract on an all-or-none basis to the overall lowest

responsive, responsible bidder(s) meeting the specifications. The State further reserves the right to

reject individual line items from the award.

Invitation to bid: 3000026341

Open Date: 06/24/2026

T-Number:

Bidder:

Page 4 of 11

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

1 Product Category:50192303

PINT ICE CREAM

Brand: Blue Bell

Package: Pint 16oz.

Case size: 10 pints per case

Flavors: Assorted flavors to include but not limited to:

*Vanilla

*Chocolate

*Strawberry

*Butter Pecan

*Delivery Terms: 5 days ARO. To be delivered on

Thursday (DO NOT SHIP UNTIL CALLED FOR BY

AGENCY)

Specify Brand Bidding: _______________________

Specify Package Bidding: _____________________

Specify Case Bidding: ______________________

Specify Flavors Bidding:

________________

________________

________________

________________

Specify Delivery ARO Bidding: _____________________

34,000

EA __________ ________________

2 Product Category:50192303

New Blue Bell PRO Pints

Brand: Blue Bell

Package: Pint 16oz.

Case size: 10 pints per case

High Protein Flavors: Assorted flavors to include but not

limited to:

*Vanilla

*Chocolate

*Strawberry

*Coffee

*Salted Carmel

*Delivery Terms: 5 days ARO. To be delivered on

Thursday (DO NOT SHIP UNTIL CALLED FOR BY

AGENCY)

20,000

EA __________ ________________

Invitation to bid: 3000026341

Open Date: 06/24/2026

T-Number:

LINE

Description

Bidder:

Specify Brand Bidding: _____________________

Specify Package Bidding: ____________________

Specify Case Bidding: _____________________

Specify Flavors Bidding:

_________________

_________________

_________________

_________________

_________________

Specify Delivery ARO Bidding:

________________________

EOT

Page 5 of 11

Quantity Unit

Unit

Price

Extended

Amount

Commodity Codes

• NAICS 311520Ice Cream and Frozen Dessert Manufacturing

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