Project Information

Bid Title

Harmony High School Baseball and Softball Sports Lighting Replacement Project

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Mar 3, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-B-074-ML

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Melanie Lachmiller

Title
Harmony High School Baseball and Softball Sports Lighting Replacement Project

Secondary Contact
Cheryl Hood

Number
SDOC-26-B-074-ML

Tertiary Contact

Type
Invitation to Bid

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
Yes

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.

The intent of this bid is to secure firm fixed pricing for the lighting system performance and design standards for the Baseball and Softball Fields at Harmony High School, using an LED Lighting source. The contractor shall supply lighting equipment to meet or exceed the standards set forth in these specifications.

A.        Field to be lit:

1.        Softball– 200’

2.        Baseball – 315’/350’/315’

B.        The primary goals of this sports lighting project are:

1.        Guaranteed Light Levels for each field. Light levels are guaranteed to not drop below specified target values for a period of 10 years.

2.        Environmental Light Control: It is the primary goal of Osceola County School District to reduce spill light to adjoining properties as well as reduce glare to the players, spectators and neighbors. The LED design should incorporate glare control. The LED design should provide equal to or better glare control than what is currently installed.

3.        The preferred lighting system shall be energy-efficient and cost effective to operate. Fixture Types to be comparable to Mucso’s TLC-LED-1500, TLC-LED-1200, TLC-LED-550, TLC-LED-900 or equivalent.

4.        Contractor shall be responsible for securing necessary permits.

2.01        LIGHTING PERFORMANCE

A.        Venues to be lit to an average target illumination level and uniformity as specified in the chart below. Lighting calculations shall be developed, and field measurements taken on the grid spacing with the minimum number of grid points specified below. Appropriate light loss factors shall be applied and submitted for the basis of design. Average illumination level shall be measured in accordance with the IESNA LM-5-04 (IESNA Guide for Photometric Measurements of Area and Sports Lighting Installations). Illumination levels shall not drop below desired target values in accordance to IES RP-6-15, Page 2, Maintained Average Illuminance and shall be guaranteed for the full warranty period.

Area of Lighting        Average Target Illumination Levels        Maximum to Minimum Uniformity Ratio        Grid Points        Grid Spacing

Softball Infield        50fc        2.0:1        25        20` x 20`

Softball Outfield        30fc        2.5:1        152        20` x 20`

Baseball Infield        50fc        2.0:1        25        30` x 30`

Baseball Outfield        30fc        2.5:1        70        30` x 30`
B.        LED Color: The lighting system shall have a minimum color temperature of 5700K and a CRI of 75+.
C.        Mounting Heights: Existing poles

Field        Pole Designation        Number of Poles        Pole Height

Softball        All Poles        5        60’

Baseball        All Poles        6        70’
2.02        ENVIRONMENTAL LIGHT CONTROL

A.         All luminaires shall utilize spill light and glare control devices including, but not limited to, internal shields, louvers and external shields.

B.        The desire of The Osceola School District is to reduce spill and glare to the community and the players. The criteria below must be submitted with your bid for the design engineer to make that determination

C.        The first page of a photometric report for all luminaire types proposed showing horizontal and vertical axial candle power shall be provided to demonstrate the capability of achieving the specified performance. Reports shall be certified by a qualified independent testing laboratory with a minimum of five years` experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products. A summary of the horizontal and vertical aiming angles for each luminaire shall be included with the photometric report.

D.        In accordance with IES RP 6-20, manufacturers must submit candela glare readings at 150’ from the fields edges in all directions.

E.        The Fixtures proposed shall be the same or better at controlling glare to the community. Therefore, the candela shall not exceed the candlepower at the specified degrees above the center of the beam in the vertical plane as specified in the following table. Information must be verified by the photometric report required.
NEMA Classification of

Vertical Beam        Candela        Degrees Above the Center of the Beam in the Vertical Plane

4        10,348        19.5 degrees
2.03        LIGHTING FOR AERIAL SPORTS

A.        For fixtures that provide less than 10,000 candelas above 22 degrees vertical, the owner requires luminaires mounted approximately 15’ above grade to provide targeted light above the playing field. These fixtures will not emit direct light less than 10° above the horizon, and no more than 10% of the total (directly) applied lumens as modeled may be in this area.

2.04        REMOVAL OF EXISTING FIXTURES

A.        Disconnect and remove existing light fixtures from the baseball field poles.

B.        Disconnect and remove existing light fixtures from the softball field poles.

C.        Properly dispose of removed fixtures in accordance with local regulations.
2.05        INSTALLATION OF NEW LED FIXTURES

A.        Install new Musco model TLC-BT-575 LED drivers or equal at the lower portion of each pole in the existing box for ease of access and maintenance.

B.        All wiring shall be enclosed within the cross-arms, pole, or electrical components enclosure. No external wiring or SO Cords are allowed

C. Replacing the existing crossarms with Galvanized steel tubular cross-arm assembly. Angle Iron crossarms are not allowed

D.        Contractors will remote all drivers and supporting electrical equipment in aluminum enclosures mounted approximately 10 feet above grade. The enclosures shall be touch-safe and include drivers and fusing with indicator lights on fuses to notify when a fuse is to be replaced for each luminaire. Disconnect per circuit for each pole structure will be located in the enclosure. Integral driver fixtures will not be accepted. Active cooling technologies will not be considered.
E.        Contractors shall provide surge protection at the pole equal to or greater than 40kA for each line to ground (Common Mode) as recommended by IEEE C62.41.2_2002.
F.        Wire harnesses from the top of the pole to the remote driver are required, complete with an abrasion protection sleeve, strain relief and plug-in connections for fast, trouble-free installation.
G.        All luminaires, visors, and cross-arm assemblies shall withstand 150 mph winds and maintain luminaire aiming alignment.
H.        Contractor shall verify the grounding of each pole. Ohm reading must be taken, and reading must be below published standards.

I.        All system components shall be UL listed for the appropriate application.

J.        Ensure grounding components meet minimum standards required by NEC and NFPA780.

K.        New lightning down conductor(aluminum) and 5/8” copper ground rod on poles 75’ or less use 1/0 AWG, poles.

L.        Ensure all components are bonded to both equipment and lightning grounds. No upward sweeps allowed for lightning down conductor or bonding jumper(s).
M.        Test ground resistance with 3-point megger and confirm 25 ohms or less for each pole. Install additional ground rods or create grounding grid until resistance of 25 ohms or less is achieved.

N.        Lights shall be turned on/off primarily by the use of contactors.

O.        System shall provide for instant on/off of luminaires.
2.06        FIELD QUALITY CONTROL

A.        Field Light Level Accountability

1.        Light levels are guaranteed not to fall below the target maintained light levels for the entire warranty period of 10 Years.

2.        The contractor/manufacturer will be held responsible for any and all changes needed to bring these fields back to compliance for light levels and uniformities. Contractor/Manufacturer will be held responsible for any damage to the fields during these repairs.

2.07        WARRANTY AND GUARANTEE FOR PRODUCT

A.        10-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 10 years from the date of Installation. Warranty shall guarantee specified light levels. Warranty does not cover weather conditions, events such as lightning or hail damage, improper installation, vandalism or abuse, unauthorized repairs or alterations, or products made by other manufacturers.

2.08        RESPONDENT’S QUALIFICATIONS

A.        Certified Electrical Contractor’s License for Electrical Work, issued by the State of Florida Construction Industry Licensing Board according to Florida State Statutes, Chapter 489.

2.09        RESPONDENTS REQUIREMENTS

A.        The Contractor shall furnish all labor, tools, equipment, transportation, utilities and materials to provide a total turnkey project at Harmony High School as required by the School Board’s Project Manager.
B.        The Contractor shall supervise and direct the Work, using the Contractor’s best skill and attention. The Contractor shall be solely responsible for all means, methods, techniques, sequences and procedures for coordinating all portions of the Work as a result of this ITB.

Dates(All times are listed as EST )

Broadcast Date
3/3/2026 4:00 PM EST

Question End Date
3/24/2026 12:00 PM EST

Due Date
4/7/2026 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 13

Type	Name	Description	File Type
Invitation to Bid	ITB Template Scope of Work and Special Term & Conditions.pdf	SDOC-26-B-074-ML Harmony High School Baseball and Softball Sports Lighting Replacement Project ITB	PDF
Attachment	Attachment A - General Terms & Conditions.pdf	Attachment A - General Terms & Conditions	PDF
Attachment	Attachment B - ITB Respondents Acknowledgement and Required Forms.pdf	Attachment B - ITB Respondents Acknowledgement and Required Forms	PDF
Attachment	Attachment C - References Form.pdf	Attachment C - References Form	PDF
Attachment	Attachment D-Price Sheet.pdf	Attachment D-Price Sheet	PDF
Attachment	Attachment E - SBE VBE Program Participation Form.pdf	Attachment E - SBE VBE Program Participation Form	PDF
Attachment	Attachment F - Unsatisfactory Report Example.pdf	Attachment F - Unsatisfactory Report Example	PDF
Attachment	Attachment G - Federal Terms and Conditions.pdf	Attachment G - Federal Terms and Conditions	PDF
Attachment	Attachment H - Bidders Statement of Principal Place of Business.pdf	Attachment H - Bidders Statement of Principal Place of Business	PDF
Attachment	Attachment I-Contract Draft Construction Agreement.pdf	Attachment I-Contract Draft, Construction Agreement	PDF
Attachment	Attachment J-Payment Bond.pdf	Attachment J-Payment Bond	PDF
Attachment	Attachment K-Performance Bond.pdf	Attachment K-Performance Bond	PDF
Attachment	Attachment L- Architectural Drawings.pdf	Attachment L- Architectural Drawings	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
Respondent`s Acknowledgement
Qualifications
Price Sheet
Bid

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 68

Code	Description
[285-54]	Lighting Fixtures, Indoor: All Kinds and Parts (Including Lampholders and Recycled Types)
[285-55]	Lighting, Area, Pole or Standard Mounted (Parking Lots, etc.)
[285-56]	Lighting Fixtures, Outdoor: Floodlights, Spotlights, Yard Lights, and all other Weatherproof Fixtures (Except Streetlights) (Including Recycled Types)
[285-57]	Lighting, Solar Powered
[285-58]	Lighting Units, Emergency, Battery Operated; and Batteries
[855-44]	Lighting and Dimming Controls: Autotransformer Dimmers, Control Panels, Solid State Thyristor/Triac Dimmers, etc.
[855-46]	Lighting Control Systems: Memory and Computer/Microprocessor Type
[855-48]	Lighting Distribution Hardware: Borderlight Cables, Pipe Battens, Plugging Strips and Boxes, Wall and Floor Pockets, etc.
[855-50]	Lighting Instruments: Border and Cyclorama Striplights, Follow Spotlights, Floodlights, Special Effects Lighting, Spotlights, etc.
[855-53]	Lighting Systems, Complete
[906-58]	Lighting (Interior, Exterior) - Architectural Services
[931-53]	Lighting Fixtures Maintenance and Repair
[988-54]	Lighting Services for Parks, Athletic Fields, Parking Lots, etc.
[220-14]	Energy Computerized Control Systems for HVAC, Lighting, Utilities, etc. Combination
[285-27]	Control Devices, Lighting (Including Photocells, Multiple Relays, Lighting Contactors)
[285-76]	Street and Highway Lighting Luminaires, Accessories and Parts
[557-25]	Electrical Accessories and Parts (Not Lighting)
[557-50]	Lamps/Lighting, Lens, and Signals, Interior and Exterior
[559-40]	Electrical Accessories and Parts (Not Lighting)
[559-55]	Lamps/Lighting, Interior and Exterior
[805-73]	Stadium Lighting Equipment and Light Poles (See Class 285 for Lamps)
[840-72]	Video Lighting Units (Portable) and Battery Packs, Accessories, etc.
[906-6]	Airports (Lighting, Fueling, Navaids) - Architectural Services
[910-17]	Energy Computerized Control System (HVAC, Lighting, Utilities, etc) Installation, Maintenance and Repair Services
[912-32]	Construction, Street Lighting
[912-60]	Maintenance and Repair, Street Lighting
[925-8]	Airports (Lighting, Fueling, Navaids) - Engineering
[936-25]	Electrical Equipment (Except Cable and Wires, and Lighting Fixtures) Maintenance and Repair
[060-36]	Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, etc.
[060-37]	Electrical Parts (Not Ignition) (Not Otherwise Classified)
[120-36]	Electrical Accessories and Parts, Marine
[465-29]	Electrical Safety Analyzers (For Current Leakage Detection)
[557-25]	Electrical Accessories and Parts (Not Lighting)
[559-40]	Electrical Accessories and Parts (Not Lighting)
[760-27]	Electrical Accessories, Heavy Equipment: Alternators, Ammeters, Coils, Distributors Generators, Ignition, Regulators, Starters, etc.
[914-38]	Electrical
[925-31]	Electrical Engineering (Incl. Cogeneration Design Services)
[928-38]	Electrical (Alternator/Generator, Battery, Ignition System, Lights, etc.) Maintenance and Repair
[936-25]	Electrical Equipment (Except Cable and Wires, and Lighting Fixtures) Maintenance and Repair
[967-37]	Electrical and Electronic Products (Incl. Computers and Peripherals)
[981-30]	Electrical Equipment and Supply Rental or Lease
[992-39]	Electrical Systems Testing Services
[998-37]	Electrical Equipment and Supplies, Sale of Surplus and Obsolete Items
[075-2]	Alarm Systems, Visual and Audio (For Electrically and Mechanically Operated Doors)
[175-49]	Interval Timers and Actuators, Electrical and Mechanical
[285-15]	Coatings, Protective, Electrical
[285-25]	Current Collection Equipment and Accessories, Electrical
[285-69]	Misc. Electrical Equipment and Supplies (Not Otherwise Classified)
[285-9]	Cabinets, Electrical Service Entrance
[285-95]	Wiring Devices: Adapters, Caps, Connectors, Extension Cords, Fluorescent and HP Starters, Outlets, Plates and Covers, Plugs, Receptacles, Safety Cord Lock, Switches, Terminals, etc. (Incl. Recycled Electrical Products, Supplies)
[290-80]	Solar Powered Electrical Systems (For Battery Charging, etc.)
[290-95]	Wind Electrical Generating Systems and Accessories
[425-42]	Filing Systems, Mobile, High Density (Electrical and Mechanical)
[450-25]	Cords, Power, Electrical
[785-92]	Training Aids, Materials, and Equipment for the Industrial Trades (Welding, Electrical, Instrumentation, Industrial Mechanics, etc.)
[832-26]	Tape, Electrical
[832-36]	Tape, Insulating, All Types (Except Electrical)
[832-40]	Tape, Insulating, Electrical
[910-82]	Wiring and Other Electrical Maintenance and Repair Services
[936-40]	Hand Tools, Powered, All Kinds, Maintenance and Repair (Including Electrical and Hydraulic)
[936-77]	Substation/High Voltage (Electrical) Maintenance and Repair
[961-65]	Scanning and Testing for Electrical Hot-Spots, etc.
[968-48]	Inspection Services, Electrical Instrumentation and Control
[992-40]	Electronic and Electrical Cable Testing Services
[285-54]	Lighting Fixtures, Indoor: All Kinds and Parts (Including Lampholders and Recycled Types)
[285-56]	Lighting Fixtures, Outdoor: Floodlights, Spotlights, Yard Lights, and all other Weatherproof Fixtures (Except Streetlights) (Including Recycled Types)
[285-86]	Transformers, Power Distribution (Including Fluid Filled, Pad and Pole Mount)
[285-95]	Wiring Devices: Adapters, Caps, Connectors, Extension Cords, Fluorescent and HP Starters, Outlets, Plates and Covers, Plugs, Receptacles, Safety Cord Lock, Switches, Terminals, etc. (Incl. Recycled Electrical Products, Supplies)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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