Project Information

Bid Title

Food Service - Large Equipment, Term Contract

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Apr 14, 2025

Closing Date

May 7, 2025

Government Level

State & Local

Status

Closed

Ref. #

4125AH

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2025

Primary Contact
Annette Hagan

Title
Food Service - Large Equipment, Term Contract

Secondary Contact
Garrett McCallum

Number
4125AH

Tertiary Contact
Michelle Fritz

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
Yes

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose and intent of this term contract is to establish a percentage (%) discount from Manufacturer’s Published List(s) for delivered, uncrated and set in place of large food service equipment. Such Manufacturer’s Published Price List(s) must be common to and accepted by the industry in general. The list must be printed, properly identified, and dated as to issuance of effectiveness. Revised published price lists may be used as a means of price adjustment in the event of an industry wide change as evidenced by the issuance of revised lists by the manufacturer.
The award of this bid shall be made by line item (manufacturer) to the responsive, responsible bidder offering the highest fixed percentage discount off each Manufacturer’s Published Price List(s), calculated to provide the lowest net cost to the School District.
Bidder(s) must include with bid submission, two (2) copies of the Manufacturer’s Published Price List for each brand he or she is bidding for price verification. Awarded vendor(s) will be responsible to ensure updated price lists are sent to the Food and Nutrition Services Department and the Purchasing Department.
Revised prices shall not become effective until revised lists are submitted to the Purchasing Department and the Food and Nutrition Services Department under vendor cover letter identifying the applicable contract agreement number (bid number). Vendor cover letter price lists must be dated, signed, and submitted to the Purchasing Department as well as the Food and Nutrition Services Department for review and approval.
Food service equipment will be ordered on an “as needed” basis for the replacement of existing equipment, renovations, or placement in new construction.

Please read the TERMS AND CONDITIONS referencing the required BID BOND.
No minimum order requirement of any bid item will be allowed. If necessary, the School Board reserves the right to add any items(s) to this bid as permanent.
Bidder(s) should not provide or include fixed percentage discounts from other School Board bid awards, from Florida State Contracts, or any other awarded contract.
All items ordered from this bid shall include all freight and delivery costs.
Please read the attachment named Bid 4125AH Food Service Large Equipment - TERMS & CONDITIONS, then print out the attachment named Bid 4125AH Food Service Large Equipment - REQUIRED FORMS, read the specifications, complete the forms, then download “Bid 4125AH Food Service Large Equipment - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid.
Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2023) was conducted to determine if their use would be economically advantageous to the District.

Dates(All times are listed as EST )

Broadcast Date
4/7/2025 12:00 PM EST

Question End Date
5/2/2025 2:00 PM EST

Due Date
5/7/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	Bid 4125AH Food Service Large Equipment - TERMS AND CONDITIONS.pdf	Bid 4125AH Food Service Large Equipment - TERMS AND CONDITIONS	PDF
Invitation for Bid	Bid 4125AH Food Service Large Equipment- REQUIRED FORMS.pdf	Bid 4125AH Food Service Large Equipment - REQUIRED FORMS	PDF
Invitation for Bid	Food Service Large Equipment Bid 4125AH - PROPOSAL FORM.xlsx	Food Service Large Equipment Bid 4125AH - PROPOSAL FORM	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
FOB Destination

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 6

Code	Description
[165-7]	Cafeteria and Kitchen Equipment (Not Otherwise Classified)
[165-47]	Food Carts and Cafeteria Serving Units Including Steam Tables
[740-70]	Refrigerators and Freezers, Commercial
[425-80]	Shelving, Metal (Not Library or Shop)
[740-13]	Cold Storage Vaults, Walk-In Coolers, and Shelving
[165-73]	Ranges, Griddles, Hot Plates, Warmers, etc., Electric and Gas

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 722310Food Service Contractors

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