Project Information

Bid Title

Watertown Micro-Surfacing Bid

Issuing Agency

Town of Watertown

Location

Connecticut

Published Date

Apr 21, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID OPENING	BID DOCUMENT	BID RESULT
Monday, May 4, 2026 at 11:00 a.m.	Watertown Micro-Surfacing Bid

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TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT

NOTICE OF BID

Watertown Micro-Surfacing Bid

Watertown Public Works Department

Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at the office of

the Purchasing Agent, Watertown Town Hall, 61 Echo lake Road, Watertown, Connecticut, until 11:00 a.m.,

Monday, May 4, 2026, at which time and place they will be publicly opened and read aloud for furnishing of

road reclamation to the Town of Watertown.

The Information for Bidders, Form of Bid, Specifications and other contract documents may be obtained or

examined at the office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road, Watertown,

Connecticut 06795 or by accessing the Town of Watertown’s website at http://www.watertownct.org. Proposals

must be submitted on the forms provided and in a sealed envelope plainly marked “Watertown Mirco-

Surfacing Bid”.

To receive consideration bids must be in the hands of the Purchasing Agent or his authorized representative no

later than the day and hour mentioned above.

The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any informality; or to accept

any bid deemed in the best interests of the Town of Watertown. The Town of Watertown reserves the right to

take into account the residency of bidders within the Town of Watertown and/or the location of the bidder's

business within the Town of Watertown in awarding this bid.

All bids will be considered valid for a period of sixty (60) days.

Donna Ford

Purchasing Agent

Town of Watertown

INFORMATION FOR BIDDERS

TOWN OF WATERTOWN

WATERTOWN, CONNECTICUT 06795

Watertown Micro-Surfacing Bid

Watertown Public Works Department

BID OPENING: Monday, May 4, 2026 at 11:00 a.m.

PROPOSALS RECEIVED

All bids must be in a sealed envelope and received prior to 11:00 a.m., Monday, May 4, 2026, at the office of

the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.

PREPARATION OF PROPOSALS

Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be filled in

correctly where indicated. The Bidder must state the prices for which he proposes to do each item of the work

contemplated. In case of discrepancy where both words and the numerals are requested, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign his Proposal

correctly. If the Proposal is made by an individual, his name, post office address and telephone number must be

shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm,

partnership, or corporation authorized to sign contracts, and must show the post office address and telephone

number of the firm, partnership, or corporation. Failure to do so may disqualify the bid.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post office

address, and name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope

containing the bid must be enclosed in another envelope addressed to: The Purchasing Agent, Watertown Town

Hall, 61 Echo Lake Road, Watertown, CT 06795.

All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections inserted

before submission of your bid. The person signing the bid shall initial corrections in ink.

Corrections and/or modifications received after the closing time specified will not be accepted.

SUBMISSION OF PROPOSALS

All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a part of these

specifications.

Descriptive literature containing complete specifications must accompany each bid. If a bidder wishes to furnish

additional information, more sheets may be added.

Adobe Acrobat® Reader is required to view electronic documents on-line. If you do not have Adobe Acrobat®

Reader, you may down load it for free from Adobe at http://www.adobe.com/products/acrobat/readstep.html.

Response summaries will be available online at http://www.watertownct.org.

on the day of the bid opening.

Responses delivered via fax are received subject to the following qualifications and limitations:

• The Town is not responsible for the confidentiality of the information

transmitted.

• The Town cannot guarantee that its fax equipment will be operational and able

to receive transmittals by a particular time and date. It is the Bidder's

responsibility to ensure that quotations are received in their entirety and on time at

the required location. It is recommended that vendors be advised to call

immediately after transmitting a document electronically to confirm complete and

accurate receipt by the Town. The Town assumes no liability in the event that a

bidder’s electronic transmission is not received by the Town in a timely fashion,

or is not received either in its entirety or error-free.

• Bids transmitted electronically which have a bond requirement are subject to the

same submittal requirements as those responses delivered via traditional means,

such as mail or hand delivery, or as otherwise stipulated by appropriate authority.

INCURRING COSTS

The Town of Watertown is not liable for any cost incurred for the preparation of proposals or submission of

samples by the firms submitting proposals for the work requested in this bid document or request for proposals.

FAMILIARITY WITH THE WORK

Each bidder is considered to have examined the work to fully acquaint himself with the exact existing

conditions relating to the work and has fully informed himself as to the work involved and the difficulties and

restrictions attending the performance of this bid. Failure to do so will not relieve a bidder of his obligation to

furnish all centerline striping and related pavement markings as specified for the consideration set forth in this

bid. The submission of a bid will be considered as conclusive evidence that the bidder has made such

examination.

CONSIDERATION OF PRIOR SERVICE

Previous performance, quality of service and merchandise will be considered.

ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS

Addenda information will be available online at http://www.watertownct.org.

Adobe Acrobat® Reader may be required to view this document. It is strongly suggested that Bidders check for

any addenda a minimum of forty-eight hours in advance of the bid deadline.

At the time of the opening of bids each Bidder will be presumed to have inspected the work and to have read

and to be thoroughly familiar with all of the Contract Documents (including all addenda). The failure or

omission of any Bidder to receive or examine any form, instruction or document shall in no way relieve any

bidder from any obligation in respect to his bid.

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these

specifications, he may submit a written request for an interpretation to the Purchasing Agent. No interpretations

as to the meaning of the plans, specifications or other Contract Documents will be made to any Bidder orally.

Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of

Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given

consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids. Any and all

such interpretations and any supplementary instructions will be in the form of written Addenda to the

Specifications which, if issued, will be mailed by Registered Mail with Return Receipt Requested to all

prospective Bidders at the respective addresses furnished for such purposes, not later than three (3) days prior to

the date fixed for the opening of bids. Failure of any Bidder to receive any such Addendum or interpretations

shall not relieve any Bidder from any obligations under his bid as submitted. All Addenda so issued shall

become part of the Contract Documents. Oral explanations will not be binding on the Town.

The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of Watertown.

Bidders are requested to submit quotations on the basis of these specifications. Alternative bids providing a

broader scope and/or services than requested in these specifications may receive consideration providing such

equipment and/or service is clearly explained. Any exceptions to the specifications requested herein must be

clearly noted in writing and are to be included as a part of the bid proposal. If none are included it will be

assumed that there are none. Definition of the word "complete" means that each unit of the equipment proposed

shall include all appurtenances, fasteners, parts, accessories, and services ordinarily catalogued. An item equal

to that named or described in the specifications may be furnished by the Bidder, except where expressly noted

as “no substitutions.” The naming of any commercial name, trademark, or other identification shall not be

construed to exclude any item of any manufacturer not mentioned by name, nor limit competition, but shall

establish a standard of equality only. An item shall be considered equal to the item so named or described if:

• It is at least equal in quality, durability, appearance, strength and design.

• It will perform at least equally the function imposed by the design for the work being contracted for or

the material being purchased.

• It conforms substantially, even with deviations, to the detailed requirements for the item in the

specifications.

The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees, harmless from

liability of any nature or kind because of use of any copyrighted or uncopyrighted compositions, secret process,

patented or unpatented inventions, articles or appliances furnished or used under this bid, and agrees to defend,

at his own expense, any and all actions brought against the Town of Watertown or himself because of the

unauthorized use of such articles

.

QUOTATION LIMITATION

Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to be bid, the

bidder is to select the brand and model that meets or exceeds the specified item, and submit his bid for that item.

ESTIMATE OF WORK

For bidding purposes, the work has been subdivided into unit price items. The quantities shown are to be

considered as approximate only. The Purchasing Agent does not expressly or by implication agree that the

actual quantity will correspond therewith, but reserves the right to increase or decrease the amount of any item

or portion of the work as deemed necessary.

SAMPLES

Samples of articles, when required shall be furnished free of cost of any sort to the Town of Watertown.

Samples received may be retained by the Town for future comparison. Samples which are not destroyed by

testing, or which are not retained for future comparison will be returned upon request at the bidder's expense.

WITHDRAWAL OF BID

Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall withdraw or

cancel their proposal for a period of sixty (60) days after the bid closing date of 11:00 a.m., Monday, May 4,

2026. The successful agent/broker shall not withdraw, cancel or modify their proposal.

BID BONDS

In consideration of the Town of Watertown, if the Principal's bid is accepted, the Principal will execute the

required contract and furnish the necessary performance and payment bonds, the Principal and the Surety agree

as follows:

1. The Principal and Surety, jointly and severally, bind themselves to the Obligee in the amount of the Bid

Bond Amount 20% for the payment of which they bind themselves, their heirs, executors,

administrators, successors, and assigns.

2. This Bid Bond is effective from the Effective Date and shall expire on the Expiration Date unless the

Principal's bid is accepted by the Obligee, in which case this Bond will be replaced by the required

performance and payment bonds.

3. If the Principal does not enter into the contract within the time stipulated in the bid documents, the

Obligee shall have the right to enforce the terms of this Bond and recover the full amount of the Bid

Bond from the Principal and the Surety.

This Bid Bond is subject to the laws of the jurisdiction in which the project is located and supersedes any other

Bid Bond or bonds issued by the Surety for the same project.

PERFORMANCE BONDS

A performance bond is required and shall be in the amount of 100% of the bid award, in the name of the "Town

of Watertown", in the form and with a surety company approved by the State Commissioner of banking and

insurance, and issued within ten (10) calendar days of the bid award date. Surety companies executing Bonds

must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to

transact business in the State of Connecticut. This financial instrument shall be for the faithful performance of

the contract, and shall be used at the sole discretion of the Town of Watertown to pay liquidated Damages for

failure or refusal to perform in accordance with the contract. No withdrawals shall be made until after five (5)

calendar days’ notice of noncompliance with the contract is sent by certified U.S. Mail. This in no way limits

further actions the Town of Watertown may take.

POWER OF ATTORNEY

Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively dated copy of

their power of attorney.

SUBCONTRACTORS

• Each bidder contemplating the use of any subcontractor shall submit a list of subcontractors as listed

on the Bid Form.

• The apparent low bidder shall file with the Town of Watertown, within five (5) days after the date of

bid opening, a complete list of the names and addresses of competent, responsible and qualified

subcontractors who are actually to perform major portions of the work. This in no way restricts or limits

the requirement that all subcontractors must be approved by the Town.

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