Project Information

Bid Title

RFP 2025-03: Fort Campbell Land Use Compatibility Study

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Jan 5, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2025-03: Fort Campbell Land Use Compatibility Study

GNRC has been awarded an Installation Resilience Program grant by the Office of Local Defense Community Cooperation (OLDCC) of the U.S. Department of Defense.  The program helps states and communities work with local military installations to address civilian encroachment or threats to installation readiness that could impact the military's operations and mission.  GNRC is seeking proposals from firms and/or individuals capable of providing land use planning and community outreach assistance as it develops a Land Use Compatibility and Encroachment Study for the Fort Campbell military installation located on the Tennessee and Kentucky border.

• Issue Date: Wednesday, December 3, 2025
• Pre-submittal Webinar: 2:00 p.m. CST on Wednesday, January 7, 2026
  • Join via Microsoft Teams (preferred)
  • Join by phone at +1 629-401-3413,,441846773#
  • Agenda:
    • Staff and Participant Introductions
    • Brief Overview of Study Goals and Requested Consultant Assistance
    • Open Forum for Questions
• Proposal Deadline: 4:30 p.m. CST on Friday, January 30, 2026
• Inquiries: Questions about the solicitation should be directed in writing to rfp@gnrc.org .
• Download Full RFP Document
• Download Exhibit - 2009 Joint Land Use Study Final Report
• List of Questions and Answers (none received)

Attachment Preview

Fort Campbell Land Use

Compatibility Study

_____________________________________________________________________

REQUEST FOR PROPOSALS

Solicitation No. RFP-2025-03

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public body corporate and politic established by the

Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee

Code Annotated, as amended. GNRC is an association of local governments charged with convening local and

state leaders for the purposes of planning and programming state and federal investments into a range of social

services and public infrastructure projects.

GNRC serves as the region’s state and federally recognized Area Agency on Aging and Disability (AAAD),

Economic Development District (EDD) and administers the Metropolitan Planning Organization (MPO) on behalf

of the Nashville Area MPO Transportation Policy Board. More information is available at www.gnrc.org.

About this Solicitation

GNRC has been awarded an Installation Readiness Program grant by the Office of Local Defense Community

Cooperation (OLDCC) of the U.S. Department of Defense. The program helps states and communities work with

local military installations to address civilian encroachment or threats to installation readiness that could impact

the military's operations and mission. GNRC is seeking proposals from firms and/or individuals capable of

providing land use planning and community outreach assistance as it develops a Land Use Compatibility and

Encroachment Study for the Fort Campbell military installation located on the Tennessee and Kentucky border.

The maximum budget for all consultant assistance procured through this RFP will not exceed $348,480.

Important Dates and Deadlines

RFP Issued: Wednesday, December 3, 2025

Pre-Submittal Webinar: 2:00 p.m. CST on Wednesday, January 7, 2026

Submittal Deadline: 4:30 p.m. CST on Friday, January30, 2026

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the solicitation

number, “RFP-2025-03.”

Revisions to this Solicitation

Any doubt as to the requirements of this or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this solicitation. All

revisions, amendments, or addenda to this solicitation will be posted online at www.gnrc.org/procurement.

Non-Discrimination Policy and Request for Accommodations

GNRC’s Non-Discrimination Policy and requests for ADA accommodations or assistance with English language

translations is available at www.gnrc.org/legal. Complaints or requests for accommodation should be directed

to Grant Kehler, Non-Discrimination Coordinator, 44 Vantage Way, Ste 450, Nashville, TN 37228, or by calling

615-862-8828.

GREATER NASHVILLE REGIONAL COUNCIL | SOLICITATION NO. RFP-2025-03 | i

Table of Contents

Section 1. Project Background.............................................................................................................. 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Solicitation........................................................................................................................................1

1.3 Project Goals .....................................................................................................................................................1

1.4 Study Area .........................................................................................................................................................2

1.5 Project Timeline ................................................................................................................................................2

Section 2. Requested Services.............................................................................................................. 3

2.1 Minimum Qualifications....................................................................................................................................3

2.2 Required Tasks and Deliverables.......................................................................................................................3

Section 3. Instructions to Offerors ........................................................................................................ 7

3.1 Pre-Submittal Webinar and Inquiries................................................................................................................7

3.2 Submittal Requirements ...................................................................................................................................7

3.3 Proposal Contents .............................................................................................................................................7

3.4 Terms and Conditions of this Solicitation .........................................................................................................8

3.5 Standard Contracting Terms .............................................................................................................................9

Section 4. Selection Process ............................................................................................................... 11

4.1 Proposal Evaluation.........................................................................................................................................11

4.2 Oral Interviews ................................................................................................................................................11

4.3 Solicitation Outcomes .....................................................................................................................................11

Exhibit A. Study Area Map ................................................................................................................. A-1

Exhibit B. Joint Land Use Study (2009) ............................................................................................ B-1

GREATER NASHVILLE REGIONAL COUNCIL | SOLICITATION NO. RFP-2025-03 | ii

Section 1. Project Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC) is a public body corporate and politic established by the

Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee

Code Annotated, as amended. GNRC operates as a non-profit association of local governments to convene local

and state leaders for the purposes of planning and programming state and federal investments into a range of

social services and public infrastructure projects. The organization is co-owned and operated by the 13 county

governments and 52 municipal governments that are represented on the Regional Council body. The Regional

Council voting membership includes all city and county mayors across its footprint, county appointments to

represent local business, county appointments to represent social equity and inclusion, and 2 members of the

TN General Assembly.

GNRC serves as the region’s state and federally recognized Area Agency on Aging and Disability (AAAD),

Economic Development District (EDD) and administers the Metropolitan Planning Organization (MPO) on behalf

of the Nashville Area MPO Transportation Policy Board. More information is available at www.gnrc.org. GNRC’s

Annual Budget and Work Program is available at www.gnrc.org/annualbudget.

1.2 About the Solicitation

GNRC has been awarded an Installation Readiness Program grant by the Office of Local Defense Community

Cooperation (OLDCC) of the U.S. Department of Defense. The program helps states and communities work with

local military installations to address civilian encroachment or threats to installation readiness that could impact

the military's operations and mission. GNRC is seeking proposals from firms and/or individuals capable of

providing land use planning and community outreach assistance as it develops a Land Use Compatibility and

Encroachment Study for the Fort Campbell military installation located on the Tennessee and Kentucky border.

The maximum budget for all consultant assistance procured through this RFP will not exceed $348,480.

1.3 Project Goals

The goal of the Land Use Compatibility Study is to encourage local governments, regional planning organizations

(e.g., GNRC, Pennyrile Area Development District), and other local and state partners to work closely with the

Fort Campbell military installation to implement measures that prevent incompatible civilian development that

may impair the continued operational utility of the military, and to preserve and protect the public health,

safety, and welfare of those living near an active military site.

The process is intended to increase public awareness of the military mission and its contribution to the regional

economy and to protect and preserve military readiness and lethality while supporting continued community

economic development.

This study will continue the cooperation of the Fort Campbell Joint Land Use Study Partnership formed during a

prior study (Exhibit B). Since the completion of the Joint Land Use Study in 2009, rapid population growth,

increased use of Unmanned Aircraft Systems (UAS) and fixed-wing aircraft, and incompatible development

pressure near the installation have exceeded the projected scope of the Study. A planned runway extension at

Sabre Army Airfield was the impetus which led the Fort Campbell Army Garrison Commander to seek Office of

Local Defense Community Cooperation assistance, culminating in the collaboration with the GNRC to serve as

the lead agency for this study.

GREATER NASHVILLE REGIONAL COUNCIL | SOLICITATION NO. RFP-2025-03 | 1

This effort seeks to update the 2009 study by incorporating considerations from recent growth and local plans

developed by communities located adjacent to Fort Campbell. from the local planning efforts communities’ and

Fort Campbell’s plans, studies, and guidelines into a comprehensive analysis and guide for future planning. This

study will focus on identifying recommendations to achieve the following objectives:

• Promote compatibility of the built environment in adjacent communities

• Minimize encroachment from land uses and infrastructure development

• Coordinate planning for transportation and utilities infrastructure

• Foster collaboration and cost-sharing among the military, local governments, and implementing

agencies

1.4 Study Area

Fort Campbell is situated on the Tennessee and Kentucky state line. It is located about 60 miles northwest of

Nashville, Tennessee near the junction of Interstate 24 and US Highway 41. Four counties surround the 105,000-

acre installation, including Montgomery and Stewart counties in Tennessee and Christian County and Trigg

counties in Kentucky. These counties form the Clarksville TN-KY Metropolitan Statistical Area (MSA). Clarksville,

Tennessee, is the largest city in the study area and is adjacent to the installation. Clarksville is Tennessee’s fifth

largest city, and one of the fastest growing cities in the state. Montgomery County has become a major

transportation, industry, retail, and professional center in the state.

The jurisdictions included in this effort are the City of Hopkinsville (KY), City of Pembroke (KY), City of Oak Grove

(KY), Town of Cadiz (KY), City of LaFayette (KY), City of Clarksville (TN), Town of Dover (TN), Town of Cumberland

City (TN), Christian County (KY), Trigg County (KY), Montgomery County (TN), and Stewart County (TN).

The Area of Concern for the Fort Campbell Compatibility and Encroachment Study encompasses more than 1.4

million acres. The study area, represented in Exhibit A of this RFP, covers more than 255,000 acres beyond the

formal boundaries of the military installation. Each of the surrounding counties has 15-20% of their total land

area located within the Area of Concern, and thus potentially subject to operational impacts associated with the

military mission.

1.5 Project Timeline

The grant period began on September 1, 2025 and was followed by a project partners kickoff on October 3 to

review study goals and objectives. GNRC is seeking to have a consultant partner under contract no later than

April 1, 2026 and final approved deliverables in hand no later than January 29, 2027. The consultant’s period of

performance is expected to last approximately 10 months. The offeror should develop its proposed schedule to

align with those milestones indicating any concerns with the scheduling requirements of the grant as part the

RFP response.

• Start of Grant: September 1, 2025

• Project Partners Kickoff: October 23, 2025

• RFP Issued: December 3, 2025

• Proposals Due: January 30, 2026

• Consultant Kickoff: April 1, 2026

• Final Approval of Consultant Deliverables: January 29, 2027

• End of Grant: February 28, 2027

GREATER NASHVILLE REGIONAL COUNCIL | SOLICITATION NO. RFP-2025-03 | 2

Commodity Codes

• NAICS 541370Surveying and Mapping (except Geophysical) Services

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