Project Information

Bid Title

Work Experience Payroll Services

Issuing Agency

Government of Ohio

Location

Ohio

Published Date

Dec 8, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Work Experience Payroll Services
Category:	Job and Family Services
Status:	Open

Description: LEGAL NOTICE Fulton County Job & Family Services (FCJFS) is receiving proposals for payroll services for Fulton County Workforce Development, and the OhioMeansJob Center – Fulton County. This involves providing payroll services for youth work experiences.  FCJFS wishes to contract with an experienced business to provide these payroll services from January 1, 2026, to December 31, 2026. The complete Request for Proposal (RFP) is available on our website at www.fultoncountyoh.com under E-Services/ Bid Postings.  RFP packets may also be obtained or examined at the FCJFS office at the address below, Monday through Friday between the hours of 8:00 a.m. and 4:00 pm. Written questions concerning this RFP may be submitted to FCJFS at the address below or via e-mail to For security reasons, you must enable JavaScript to view this E-mail address. by December 17, 2025, at 4:00 p.m.  FCJFS will endeavor, but shall not be required, to answer any such request for information.  All answers shall be provided to all persons/firms who have received copies of this RFP and posted online.   Sealed bids must be received at the address below by 4:00 pm on December 19, 2025. Melissa LaFountain, Fiscal Supervisor Fulton County Job & Family Services 604 S. Shoop Avenue, Suite 200, Wauseon, OH  43567 A public meeting is scheduled for 10:20 am on December 23, 2025, in the 2 nd floor conference room at 152 S. Fulton St. Wauseon, OH 43567 to open bids. This contract is contingent upon the availability of funding.  If funding is not available for the proposed services, this contract may be terminated or reduced as determined necessary by the agency. Publication Date/Time: 12/8/2025 8:00 AM Publication Information: Legal Notice: Request for Proposals for Work Experience Payroll Services Closing Date/Time: 12/19/2025 4:00 PM Submittal Information: Sealed Bid Bid Opening Information: 12/23/2025 @10:20am Contact Person: Melissa LaFountain, Fiscal Specialist Fulton County Job & Family Services 604 S. Shoop Avenue, Suite 200, Wauseon, OH 43567 419-337-0010 Ext. 1862 FAX 419-335-9628 E-mail: Melissa.LaFountain@jfs.ohio.gov Business Hours: 8:00am -4:00pm Monday-Friday Qualifications: Familiarity with Fulton County is beneficial but not required. Experience is taken into consideration with vendor selection. Must be licensed to conduct work in the State of Ohio. Must be registered with the System for Award Management (SAM.gov) Related Documents: Work Experience Payroll Services RFP January 1, 2026 to December 31, 2026

Attachment Preview

Invitation to Bid

Payroll Services

______________________________________________________

GENERAL INFORMATION

Fulton County Job & Family Services (hereinafter, FCJFS) is receiving proposals for payroll services for

Fulton County Workforce Development, and the OhioMeansJob Center – Fulton County. This involves

providing payroll services for youth work experiences. FCJFS wishes to contract with an experienced

business to provide these payroll services.

Timetable

December 8, 2025

December 17, 2025 @4:00 pm

December 19, 2025 @4:00 pm

December 23, 2025 @ 10:20 am

January 1, 2026, to December 31, 2026

Request for Proposals (RFP) Released

Deadline for Submitting Questions

Deadline for Submitting Proposals

Public Meeting to Award Contract

Contract Period

Contact Person

Melissa LaFountain, Fiscal Supervisor

Fulton County Job & Family Services

604 S. Shoop Avenue, Suite 200,

Wauseon, OH 43567

419-337-0010 Ext. 1862

FAX 419-335-9628

E-mail: Melissa.LaFountain@jfs.ohio.gov

Written questions concerning this Request for Proposal (RFP) may be submitted to FCJFS at the address

below or via e-mail to Melissa.LaFountain@jfs.ohio.gov by December 17, 2025, at 4:00 p.m. FCJFS will

endeavor, but shall not be required, to answer any such request for information. If it does, the

answers shall be provided to all persons/firms who have received copies of this RFP and posted online.

Sealed bids must be received at the address below by 4:00 pm on December 19, 2025.

Conflict of Interest

No vendor will promise or give to any FCJFS employee anything of value that could influence the

employee in their decision on awarding contracts/vendor agreements. No vendor will try to influence

an employee of FCJFS to violate any procurement policies of the agency, the Ohio Revised Code, or

Federal Procurement Regulations.

Availability of Funds

This RFP and all agency contracts/vendor agreements are contingent on the availability of funds. If,

during the ITB process, funds are not available for the proposed services, the ITB process will be

canceled. The vendor will be notified at the earliest possible time. FCJFS is not required to

compensate the vendor for any expenses incurred resulting from the ITB process.

VENDOR PROJECT REQUIREMENTS

Project Description

FCJFS is seeking a vendor(s) for the following listed below:

• Payroll Services including hourly rate paid to participants, FICA, Workers’

Compensation Tax Burden Percentage, State & Federal unemployment tax percentage.

• Assuming the risk and exposure as it relates to Unemployment and Workers' Comp

and ACA

• Cost of internal resources for the onboarding and paperwork processing for the new

employees.

• Payroll administration costs associated with collecting time, verification of hours, and

payroll processing.

• Producing the required reporting per the agreement.

Project Characteristics

The vendor must be:

1. Culturally responsive in the work provided.

2. Respectful of the clients enrolled in the program.

Vendor Requirements

Familiarity with Fulton County is beneficial but not required. Experience is taken into consideration

with vendor selection.

Must be licensed to conduct work in the State of Ohio.

Must be registered with the System for Award Management (SAM.gov)

2

Exclusions

Funds may not be used to pay for:

1. Medical, psychological, psychiatric, therapeutic, diagnostic services or treatment.

2. Services that can be paid for by third-party resources such as Medicaid, private health

insurance, etc.

3. Construction or purchase of facilities or buildings.

4. Purchase of equipment.

Target Population

This proposal is for payroll services targeting Fulton County residents, mainly young adults.

Project Deliverables

The vendor must be able to measure and report the following statistical information during the

contract period:

Service Delivery Expectations:

● Payroll to clients timely.

• Invoices to JFS timely.

Output Effectiveness:

• Monthly payroll report submitted by the 10th of each month.

Billing Requirements

A monthly invoice must be submitted via email to Fulton_Fiscal@jfs.ohio.gov by the 10th of each

month, following the month in which advertisements were posted. The invoice should include the

total number of units based on the Output Effectiveness.

SUBMITTING BIDS

Delivery of Bids

Vendors must mail or deliver one signed, sealed original proposal to Fulton County Job & Family

Services, 604 S. Shoop Avenue, Suite 200, Wauseon, Ohio 43567, no later than 4:00 p.m., December

19, 2025.

Acceptance and Rejection of Bids

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FCJFS reserves the right to reject any or all Bids.

Opening of Bids

The sealed bids will be opened by FCJFS in a public meeting on December 23, 2025, at 10:20 am at

Fulton County Commissioners, 152 S. Fulton St. Wauseon, Ohio, in the 2nd floor conference room.

Contract Period-Funding & Invoicing

The contract begins on January 1, 2026, and ends on December 31, 2026. The vendor shall claim

payment only for eligible services provided, in the amount determined by the negotiated budget.

Reimbursement by FCJFS will be made within 30 days of receipt of qualified weekly invoices and any

required documentation or revisions.

Confidentiality & Security

Any vendor that has access to confidential information will be required to keep that information

confidential.

CONTRACT COMPLIANCE REVIEW AND MONITORING POLICY

The contracting process requires the completion of contract compliance reviews, or monitoring, to

ensure FCJFS receives quality and cost-effective services.

The scope of the review will be for any given month within the vendor agreement period.

Components of a Review-Financial and Service

Financial reviews are an examination of financial records that can include general ledger journal

entries, payroll ledgers, invoices, bank statements, detailed trial balances, annual financial statements,

Board minutes, etc. Actual program expenses are reviewed and compared to the program budget

submitted to FCJFS to determine the actual cost of the program and the appropriateness of expenses

claimed.

Service reviews can include an examination of records, quality and quantity assurance data,

observation of activities (when appropriate), and/or customer satisfaction surveys. If the vendor has

had a recent audit, FCJFS requires a copy of that audit be submitted to FCJFS.

Actual service documentation will be compared with services invoiced to and reimbursed by FCJFS.

A copy of the review report will be given to the vendor and filed with the vendor agreement. All issues

reported must be resolved. When determined necessary by FCJFS, another review will be completed

within the vendor agreement period. This mini review will be to determine and ensure adherence to

the compliance reports recommendations.

4

BID FORMAT

Proposal Format

To simplify the process of evaluating bids, and to assure each proposal receives the same review, all

bids must be submitted in the following format. Bids must contain all the items listed here in the

format provided. Proposal sections must be numbered corresponding to the following format:

• Cover Sheet Form

• Proposal Narrative

• Budget

• Copies of agency professional certifications and resumes, if applicable.

Proposal Format

The elements listed below should be included in a detailed narrative format.

• Summary: A statement as to the intent of the proposal, the basic program approach.

• Program Description: A detailed narration of your planned implementation and delivery of

marketing services.

• Goals/objectives and performance and effectiveness levels: Discuss project deliverables as

specified in this RFP; the projected number of hits/impressions.

• Justification for budget costs: Discuss in detail the budget line-item costs proposed and their

justification. Develop and define a unit cost.

• Fiscal capacity: Describe your process to capture and report fiscal information, processing

payments, etc. What safeguards are in place to ensure fiscal accountability?

• Reporting requirements: Describe how you will comply with the reporting requirements

that are outlined in this RFP.

Budget

The total cost of the project is important in evaluating the bids. The vendor must demonstrate how

costs are related to the service presented in the proposal.

Attachments

Budget Form

Cover Sheet Form

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Commodity Codes

• NAICS 541214Payroll Services

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