Project Information

Bid Title

Grants Management Solution

Issuing Agency

City of St. Petersburg

Location

Florida

Published Date

Apr 22, 2025

Closing Date

May 22, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Grants Management Solution

Addenda: 0

Release Date: 4/22/2025

Due Date: 5/22/2025

Post Information

Posted At:Tue, Apr 22, 2025 10:10 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of St. Petersburg is looking to procure a comprehensive Grants Lifecycle Management System (GLMS) that enhances the efficiency, transparency, and effectiveness of grant administration processes. By supporting the entire grant lifecycle—from research and application to reporting and compliance—the software will streamline application and review processes, facilitate effective tracking and reporting, and ensure compliance with regulations. Key features will include customizable workflows, robust data analytics, and user-friendly interfaces, allowing for improved communication among various grant stakeholders.

Vendors are invited to submit proposals that detail their GLMS capabilities, including functional and technical requirements, integration with existing systems, and mobile accessibility. Additionally, proposals should include an implementation plan, training programs, and ongoing support to ensure seamless adoption and operation of the system.

Background

The increasing complexity and volume of grant administration underscore the importance of implementing an effective Grants Lifecycle Management System (GLMS). Over the past decade, the number of grants awards accepted by the City of St. Petersburg has fluctuated, with a notable increase in FY24, to 38 grant awards totaling an impressive $41,247,184. This surge not only highlights the growing demand for grant funding but also the challenges in managing the associated processes efficiently.

In FY21, the next highest year, the organization accepted 29 grants valued at just over $25 million. The substantial increase in grant awards accepted, illustrates the significant financial implications and the necessity for a robust system to streamline application management, compliance tracking, and reporting.

By investing in a GMLS, the organization aims to address these challenges and enhance operational efficiency, ensuring that the City can continue to effectively manage grant applications and monitor compliance. A well-implemented software solution will not only facilitate smoother operations but also support data-driven decision-making, ultimately maximizing the impact of grant funds. This project represents an opportunity for vendors to demonstrate their capacity to deliver a solution that meets the evolving needs of grant administration.

Timeline

Solicitation Published:

April 22, 2025

Deadline for Questions:

May 13, 2025, 12:00pm

Deadline for Question Response:

May 16, 2025, 3:00pm

Deadline for Submittals:

May 22, 2025, 3:00pm

Evaluation/Shortlisting:

June 6, 2025, 11:00am

14th St N, Saint Petersburg, Fl 33701, Conference Room 800

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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