Project Information

Bid Title

PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

May 14, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-035

Original Source

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Project Description

Bid Number:	P26-035
Bid Title:	PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE
Category:	Vehicles & Equipment
Status:	Open

Publication Date/Time: 5/13/2026 7:00 PM Closing Date/Time: 5/27/2026 3:00 PM Bid Opening Information: 3:15 PM Contact Person: Clifton Williams Clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Yes Business Hours: 8 AM - 5 PM Fax Number: 409-982-8291 Related Documents: Diesel Fuel and Gasoline

Attachment Preview

CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

MAY 13, 2026

INVITATION TO BID

PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE

DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard

Time, Wednesday, May 27, 2026. (The clock located in the City Secretary’s office will be the official time.)

All bids received will be read aloud at 3:15 p.m. on Wednesday, May 27, 2026 in the City Council Chambers,

City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-035

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are

for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.

Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed

envelope, with the Vendor’s name and address in the upper left-hand corner of the envelope.

ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE OPENING DATE

AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above

location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically

transmitted ITB submittals will not be accepted.

Clifton Williams

Purchasing Manager

INVITATION TO BID

PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE

(To be Completed ONLY IF YOU DO NOT BID)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).

Your assistance in completing and returning this form in an envelope marked with the enclosed bid

would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

SPECIFICATIONS FOR

PURCHASE OF ULTRA LOW SULFUR DIESEL FUEL AND GASOLINE

The contract will be for 12 months. The City has the option to renew for two additional one year periods.

All deliveries will be F. O. B City storage tanks. Deliveries will be by a Tank Transport Truck.

Transit and Pleasure Island tank is above ground. Bob tails are allowable for delivery. Must have a pump on

truck.

Freight and taxes included in cost. City of Port Arthur is only Sales Tax Exempt.

Bidders must bid a price differential above or below the average price of the PADD 3 Report published for

Beaumont/Port Arthur, Texas, by the Oil Price Information Service (OPIS). The price of fuel delivered during

the contract term will be determined by applying the differential bid to the PADD 3 average price in affect on

the date of delivery. The PADD 3 price that is weekly and released on Thursday afternoon.

All delivered fuel shall be transferred to the City of Port Arthur owned tanks. Delivery trucks shall be properly

equipped with accurate measuring devices, vapor recovery systems, and spill pickup equipment. City of Port

Arthur personnel must verify this equipment upon completion of delivery. Deliveries shall be made on a net

gallon basis, temperature corrected to 60° F. Vendors must be able to furnish certificates issued by the State of

Texas that verify tank capacities for a given truck.

Orders for deliveries will be made by the Transit and Utility Operations Departments in quantities of 5,000

gallons or less. Deliveries will be made within one (1) workday of the order to the locations listed below:

Orders for deliveries will be made by the Pleasure Island Departments in quantities of 2,500 gallons or less.

Deliveries will be made within one (1) workday of the order to the locations listed below:

Utility Operation tank is underground. The Utility Operation tank capacity is 2,000 gallons. The Transit tank is

above group capacity is 5,000 gallons. It is two 5,000 gallon tanks that are connected. One tank is for diesel,

and the other tank is gasoline.

The Pleasure Island tank is above group capacity is 3,000 gallons

Department

Transit

Utility Operations

Ultra Low Sulfur Diesel Fuel

Location

Estimated

Estimated

Annual Usage Average Order

301 4th Street

48,000 gallons 4,000 gallons

2901 Hwy. 365 2,000 gallons 2,000 gallons

Hours of Delivery

8:00 A. M. - 5:00 P. M. (M-F)

7:00 A. M. - 2:00 P. M. (M-F)

Department

Transit

Pleasure Island

87 Octane Gasoline with 10% Ethanol

Location

Estimated

Estimated

Hours of Delivery

Annual Usage Average Order

301 4th Street

20,000 gallons 2,000 gallons 8:00 A. M. - 5:00 P. M. (M-F)

900 T. B Ellison 48,000 gallons 2,500 gallons 8:00 A. M. - 5:00 P. M. (M-F)

The specified amounts are estimated based on past experience and the City is not obligated to purchase these

amounts.

The City’s minimum delivery time for an emergency which is hurricanes, natural disasters, or other declared

emergencies will be eight (8) hours. Vendor shall provide an emergency plan to the City of Port Arthur for

delivery, including length of time after receipt of order that vendor shall make delivery of fuel. Vendors shall

state other entities having a priority of delivery over the City of Port Arthur.

Quality Control: An original copy of the refinery manifest shall accompany all deliveries. The manifest must

be identifiable as to the refiner or common carrier pipeline terminal. Deliveries from any other source will be

rejected. Any transport arriving without proper paperwork will not be permitted to unload. The City of Port

Arthur reserves the right to test fuels at any time for specification compliance. The cost for such tests shall be

paid by the seller in the event the product fails to comply. Such failure will result in the prompt removal of

failed products, using the vendor’s equipment, at no cost to the City of Port Arthur, within twenty-four (24)

hours of notification. Acceptable fuel shall immediately replace unacceptable fuel based on the quality of

questionable fuel originally delivered to a given location at no charge for the entire shipment. Violation of

specification requirements may give the City of Port Arthur cause to cancel the contract and will be a

consideration of future awards.

Fuel prices bid will exclude all taxes and loading fees.

The bidder must submit Material Safety Data Sheet(s) with bid.

Number 2 Low Sulfur Diesel Fuel shall meet or exceed the following specifications:

API Gravity………………………………………………31.8

Cetane index…………………………………..………….45.0

Flash point………………………………………………..158° F

Mercaptan sulfur………………………………………….0.004%

Water and Sediment………………………………………0.0%

Pour point…………………………………………………10° F

Sulfur……………………………………………………..0.14%

All fuel shall meet or exceed the performance criteria as established by new vehicles manufacturers or the

Society of Automotive Engineers or the American Society for Testing and Materials.

DISASTER

The City’s minimum delivery time for an emergency which is hurricanes, natural disasters, or other declared

emergencies will be eight (8) hours. Vendor shall provide an emergency plan to the City of Port Arthur for

delivery, including length of time after receipt of order that vendor shall make delivery of fuel. Vendors shall

state other entities having a priority of delivery over the City of Port Arthur. Plan will include cost to ren a tank

if necessary.

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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