Project Information

Bid Title

Student Chromebooks

Issuing Agency

Troup County School System

Location

Georgia

Published Date

Jun 4, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Student Chromebooks 6-4-26

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TROUP COUNTY SCHOOL SYSTEM

100 North Davis Road, LaGrange, Georgia 30241

REQUEST FOR PROPOSAL

Student Chromebook Devices — FY27

Issuing Entity

RFP Issue Date

Questions Due

Proposals Due

Submit To

Procurement Contact

Anticipated Award

Troup County School System (TCSS)

6-4-26

6-12-26

6-26-26 2PM EST — LATE PROPOSALS WILL NOT BE

ACCEPTED

stansburygw@troup.org

Gary Stansbury — stansburygw@troup.org — [706-812-7979]

TCSS Board of Education meeting, July 2026

Troup County School System — FY27 Student Chromebook RFP

Page 1 of 11

Table of Contents

1. Introduction and Background............................................................................................................3

2. Scope of Work and Estimated Quantity............................................................................................3

3. Minimum Technical Specifications (Mandatory — Pass/Fail) ..........................................................3

4. Licensing and Enrollment .................................................................................................................4

5. Warranty and Accidental Damage Protection (ADP)........................................................................4

6. Cost Proposal Requirements............................................................................................................5

7. Evaluation Criteria and Award ..........................................................................................................5

8. Proposal Submission Requirements ................................................................................................6

9. Procurement Schedule .....................................................................................................................7

10. Terms, Conditions, and Required Certifications.............................................................................7

Appendix A — Specification Compliance Matrix ...................................................................................8

Appendix B — Pricing Form...................................................................................................................9

Appendix C — References ..................................................................................................................10

Appendix D — Required Certifications (Checklist)..............................................................................11

Troup County School System — FY27 Student Chromebook RFP

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1. Introduction and Background

Troup County School System (“TCSS” or the “District”) is a public school district serving

approximately 23 schools in and around LaGrange, Georgia. TCSS is soliciting competitive

proposals from qualified vendors to supply student ChromeOS devices (“Chromebooks”) and

associated licensing, enrollment, and warranty/accidental-damage protection (“ADP”) services for its

Fiscal Year 2027 (FY27) device refresh.

Purpose and lifecycle context. TCSS issues student devices at two grade-entry points — 2nd grade

and 9th grade. A device deployed in 2nd grade is expected to remain in active student service

through the end of 8th grade (approximately seven school years) before the 9th-grade refresh. In

addition, devices retired from primary student assignment (including those collected from graduating

seniors) are returned to the District’s spare pool, which supplies loaners for lost/in-repair units and

the device fleet used for standardized testing. As a result, devices must remain serviceable and

supported well beyond their initial assignment.

These lifecycle realities make device longevity — specifically memory capacity, ChromeOS Auto

Update Expiration (“AUE”) date, durability, and battery-inclusive warranty coverage — material to

total cost of ownership. The minimum specifications and evaluation criteria in this RFP reflect those

priorities while keeping acquisition cost the most heavily weighted factor.

Award basis. This is a best-value procurement. Award will be made to the responsive, responsible

proposer whose proposal provides the best overall value to the District based on the weighted

evaluation criteria in Section 7 — not necessarily the lowest price.

2. Scope of Work and Estimated Quantity

The selected vendor shall furnish and deliver new (not refurbished) ChromeOS devices meeting or

exceeding the minimum specifications in Section 3, together with the licensing, enrollment, and

warranty/ADP services described herein.

Item

Estimated quantity

Delivery location

Required delivery

Optional services

Additional purchases

Description

Approximately [2,000–2,300] devices. Final quantity to be

confirmed at award. Quantities are estimates only; TCSS does

not guarantee any minimum or maximum.

100 North Davis Rd, LaGrange, Georgia 30241

Complete delivery no later than 10-1-26. State your firm lead

time (business days ARO) in your proposal.

State pricing for optional value-add services if available: custom

imaging/enrollment (zero-touch)

TCSS may, at its sole option, purchase additional units at the

proposed unit pricing for [12] months following award, subject to

written vendor confirmation of price/availability.

3. Minimum Technical Specifications (Mandatory — Pass/Fail)

Each proposed device must meet or exceed every minimum specification below. Specifications are

mandatory and pass/fail: a proposal offering a device that fails to meet any minimum may be

deemed non-responsive. Vendors must complete the Specification Compliance Matrix (Appendix A)

and may propose superior specifications, which will be considered under the Technical Merit

criterion (Section 7).

Troup County School System — FY27 Student Chromebook RFP

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Attribute

Operating system

Form factor

Display

Processor

Memory (RAM)

Storage

Auto Update Expiration

(AUE)

Wireless

Cameras

Battery

Durability

Ports & charging

Keyboard

Management

Weight

Minimum Requirement

ChromeOS. Device must be a current Google-approved ChromeOS

device listed on Google’s Auto Update policy page.

Convertible 2-in-1 (360° hinge) with touchscreen; education-grade design.

12.0–12.3 in. class, minimum WUXGA (1920 × 1200) resolution, IPS,

multi-touch.

Performance equal to or exceeding MediaTek Kompanio 540 or Intel

N150 class. State exact SoC proposed.

Minimum 8 GB. (4 GB devices will be deemed non-responsive.)

Minimum 64 GB (eMMC/UFS).

AUE date no earlier than June 2034. State the exact published AUE

date for the proposed platform. (Later AUE scores higher under

Section 7.)

Wi-Fi 6E minimum (Wi-Fi 7 preferred); Bluetooth 5.2 or later.

User-facing camera (720p min.) and world-facing camera for tablet/2-in-1

use.

Sufficient for a full school day (target ≥ 10 hours typical use). Battery must

be covered by the warranty/ADP for the full term (Section 5).

Education-grade ruggedization; MIL-STD-810H (or equivalent) tested;

spill-resistant keyboard; reinforced/drop-resistant chassis. State drop/spill

ratings.

Minimum two USB-C ports supporting charging and display; USB-C

power delivery charging.

U.S. English; spill-resistant; mechanically anchored/anti-tamper keys

preferred for student fleets.

Supports Chrome Education Upgrade management and Google Zero-

Touch Enrollment.

Reasonable for elementary use (target ≤ 3.2 lb). State weight.

4. Licensing and Enrollment

• Chrome Education Upgrade license: Provide one Chrome Education Upgrade license per

device, priced as a separate line item. State whether the license is perpetual and whether it is

transferable/reusable across a future refresh.

• Zero-Touch Enrollment (ZTE): State pricing and process for zero-touch pre-provisioning so

devices auto-enroll into the TCSS domain on first boot.

• Compatibility: All devices and licenses must be compatible with the District’s existing Google

Workspace for Education environment.

5. Warranty and Accidental Damage Protection (ADP)

Because devices remain in service for many years (including reuse in the spare and standardized-

testing pools), warranty and ADP coverage — and battery coverage in particular — are significant.

Vendors must price the following and disclose all terms:

Troup County School System — FY27 Student Chromebook RFP

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• Two coverage terms, separately priced: Provide per-device pricing for BOTH a 4-year and a

5-year warranty/ADP term so TCSS can evaluate either.

• Accidental Damage Protection: Coverage must include accidental damage (drops, spills,

cracked screens) and repair up to the full replacement value of the unit.

• Battery coverage: Battery coverage must be explicitly included for the full warranty term. State

this clearly; “defects only, excluding battery” coverage is not acceptable.

• Claim terms: Disclose any per-incident deductible, any annual or lifetime claim limits, and the

process for filing claims.

• Service model & turnaround: State depot vs. on-site service, typical repair turnaround time,

and whether advance-replacement or spare-unit buffer options are available.

• Parts availability: Confirm availability of replacement parts (including batteries and screens)

through the device’s AUE date.

6. Cost Proposal Requirements

Vendors must complete the Pricing Form (Appendix B) and provide fully itemized per-device pricing

in the format below so proposals can be compared on an equal, all-in basis. Bundled or non-

itemized pricing may be deemed non-responsive. Pricing must be held firm through 7-31-26. TCSS

is a tax-exempt governmental entity; do not include sales tax.

Cost Element

a. Device hardware (per specs)

b. Chrome Education Upgrade license

c. Zero-Touch Enrollment (if any)

d. Warranty/ADP — 4-year term (battery incl.)

e. Warranty/ADP — 5-year term (battery incl.)

ALL-IN per device, 4-year (a+b+c+d)

ALL-IN per device, 5-year (a+b+c+e)

f. Optional services (tagging, imaging, kitting, freight) —

itemize

Per Device

$________

$________

$________

$________

$________

$________

$________

$________

Extended

$________

$________

$________

$________

$________

$________

$________

$________

• State your firm lead time (business days ARO) and any freight, handling, or restocking charges

separately.

• Disclose any cooperative-purchasing contract (e.g., state of Georgia / national cooperative)

under which this pricing is offered, if applicable.

7. Evaluation Criteria and Award

Proposals meeting the mandatory minimum specifications (Section 3) will be evaluated by a TCSS

committee on a 100-point scale, proposals that do not will not be considered. Cost is the most

heavily weighted single criterion. TCSS reserves the right to award the contract based on what it

determines to be in the best interest of TCSS.

Evaluation Criterion

Cost (all-in per-device, evaluated on the awarded

term)

Points

50

Basis

Lowest compliant all-in price

= full points; others pro-rated

(see formula below).

Troup County School System — FY27 Student Chromebook RFP

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