Project Information

Bid Title

Road Materials

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Feb 9, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-07PC

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-07PC
Bid Title:	Road Materials
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish contracts for the purchase of road materials for the Highway Department in 2026. Publication Date/Time: 2/9/2026 12:01 AM Closing Date/Time: 3/3/2026 2:00 PM Addendum Date/Time: 02/19/2026 @ 2PM Contact Person: PaYeng Baldemor baldemop@co.portage.wi.gov 715-346-1333 Business Hours: 8a-4p Related Documents: 2026-07PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

ROAD MATERIALS

BID #2026-07PC

Issued by:

Portage County

Purchasing Department

All required bid documents/copies must be submitted

No later than 2:00 PM 03/03/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact PaYeng Baldemor

At (715) 346-1333

Email: baldemop@co.portage.wi.gov

Issued: 2/10/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-07PC

PAGE 2 OF 14

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 3

3. QUESTIONS ............................................................................................................................................... 3

4. METHOD OF BID ..................................................................................................................................... 4

5. BID SUBMISSION .................................................................................................................................... 4

6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4

7. METHOD OF AWARD ............................................................................................................................ 4

8. CONTRACT SPECIFICATIONS AND QUANTITIES ...................................................................... 4

9. FIRM PRICES ............................................................................................................................................ 7

10. INVOICING REQUIREMENTS ............................................................................................................. 7

11. CONTRACT CANCELLATION .............................................................................................................. 7

12. APPEALS PROCESS ................................................................................................................................ 7

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

PORTAGE COUNTY

WISCONSIN

BID #2026-07PC

PAGE 3 OF 14

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish contracts for the purchase of road materials for the Highway Department in 2026.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

Ton means 2,000 lbs.

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award thru 12/31/2026.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than end of day 2/19/2026.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet

and on the Portage County Website. Bidders are responsible for checking these websites for any

addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

http://vendornet.state.wi.us

http://www.co.portage.wi.gov/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

PORTAGE COUNTY

WISCONSIN

BID #2026-07PC

PAGE 4 OF 14

PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov

Phone: 715-346-1333

4. METHOD OF BID

Bidder must submit a unit price for each item. All prices must be quoted in U.S. Dollars. Bidder must bid

on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Failure to include any required documents will disqualify your bid.

Include an original and a copy:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest and most advantageous net unit price per item from a

responsive, responsible bidder who meets specifications. Location of source/pit may also be considered.

Multiple vendors may be awarded for each non-project specific item based on the best interests of the

County.

8. CONTRACT SPECIFICATIONS AND QUANTITIES

The following material shall conform to the most current Wisconsin Department of Transportation

Standard Specifications for Highway and Structure Construction.

8.1 Base Aggregate Dense 1 ¼ inch. This material must meet Wisconsin State Specifications.

PORTAGE COUNTY

WISCONSIN

BID #2026-07PC

PAGE 5 OF 14

8.2 Base Aggregate Dense ¾ inch. This material must meet Wisconsin State Specifications.

8.3 Fractured 3/8 inch seal coat chips. This material must meet Wisconsin State Specifications 475.2

except for the following provisions. Material must be stockpiled prior to May 1, 2026. (This item

may replace ¼ inch washed seal coat chips).

Sieve Size

3/8”

No. 4

No. 16

No. 200

% by weight passing

100

0-60

0-5

0-1

8.4 Fractured ¼ inch Washed Seal Coat Chips. This material must meet Wisconsin State Specifications

475.2 except for the following provisions. Material must be stockpiled prior to May 1, 2026.

Approximately 8,000 tons of seal coat chips is estimated for the 2026 chip seal program.

Sieve Size

% by weight passing

1/4”

100

No. 4

0-100

No. 8

0-40

No. 16

0-10

No. 50

0-5

No. 200

0-1

8.5 Concrete Sand. This material must meet Wisconsin State Specifications.

8.6 Washed Round Coarse Aggregate Size No. 2. This material must meet Wisconsin State

Specifications.

8.7 Washed Fractured Coarse Aggregate Size No. 2. This material must meet Wisconsin State

Specifications.

8.8 Special Blended Sand. This material must meet Portage County's Specifications. Material must be

available by November 1, 2026.

Special Sand Gradation

Sieve Size

% by Weight Passing

#4

95-100

# 10

70-90

# 40

40 Max

#200

0-5

8.9 Granite – This material will be crushed or screened with 100% passing 1-1/4 inch sieve.

8.10 Bank Run Fill with 100% passing 2-inch sieve.

8.11 Bank Run Fill with 100% passing 6-inch sieve.

8.12 Select crushed Breaker Run. This material must meet Wisconsin State Specifications.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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