Project Information

Bid Title

Annual Contract for Hurricane Equipment Rental

Issuing Agency

Mobile Water Service System(MAWSS)

Location

Alabama

Published Date

Apr 10, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-026

Original Source

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Bid Documents

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Project Description

Annual Contract for Hurricane Equipment Rental

• Contract or Solicitation Number IFB 26-026

• Solicitation Description

  Contract Period: June 1, 2026 through November 30, 2026 with two possible ext. opt.

• Opening Date April 22nd 2026

• Contact Terry Herman (251) 378-3509 or therman@mawss.com
  

• Solicitation Document(s)

  ifb-26-026-hurricane-equipment-rental.pdf

Attachment Preview

Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID

April 10, 2026

INVITATION FOR BID NUMBER

IFB 26-026

NAME OF BID

BIDS WILL BE RECEIVED AT

BID OPENING DATE

Annual Contract for Hurricane Equipment Rental

MAWSS Purchasing Dept. Bid Box

East Visitor Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

with IFB# marked on envelope

April 22, 2026

BID OPENING TIME

10:30 am Central Time

AWARD WILL BE MADE BY

Total Cost

CONTRACT PERIOD

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

June 1, 2026 through November 30, 2026 with two possible ext. options

MAWSS Warehouse

1610 Shelton Beach Road Ext. OR

Mobile, AL 36618

Job Site as needed

Terry Herman (251) 378-3509 or therman@mawss.com

APPLICABLE SDP POLICY

None

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-026 Hurricane Equipment Rental” or “IFB 26-026 NO QUOTE.” Facsimile or email bids will not be accepted.

All bids must be submitted on the attached forms, or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

26-026 Annual Contract for Hurricane Equipment Rental

Page 1 of 12

IFB 26-026 Hurricane Equipment Rental

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Hurricane Equipment Rental in our

Purchasing Department Bid Box located at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than

10:30 a.m. local time on April 22, 2026. Bids will be opened immediately after bid closing time in the Operations Center Board

room located at the East Visitor Entrance. Award will be by Total Cost. The bidder offers and agrees, if this bid is accepted, to

furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB Mobile, Alabama.

All items shall be delivered to our Warehouse located at 1610 Shelton Beach Road Ext., Mobile, AL 36618 or to the job site as

needed. The bidder shall state the expected length of delivery time on the Bid Form.

MAWSS reserves the right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to

terminate the bid process at any time, if deemed by MAWSS to be in MAWSS’s best interest.

Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the

scheduled closing time for receiving bids.

Bidder understands and agrees that quantities will be purchased by MAWSS on an “as needed” basis. MAWSS shall not be

committed to the purchase of a pre-established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents.

Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

Invoicing Requirements: MAWSS requires additional information for all work performed and services provided. On the vendor’s

invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations involved,

and any other pertinent information needed to verify the work and/or services that were completed in accordance to the bid

specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other

documents used to track the work performed or services provided but details must be included on the actual invoice. A copy

of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the

bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

26-026 Annual Contract for Hurricane Equipment Rental

Page 2 of 12

IFB 26-026 Hurricane Equipment Rental

REQUIRED EQUIPMENT

1 Each 500 KW 480 Volt 3-phase or greater generator and leads 200’ long for the WWTPs (Waste Water

Treatment Plants)

1 Each 60 KW 240 Volt 3-phase generator with connection leads 200’ long

1 Each 50 KW portable Generator, 240 volt 3-phase with connection leads 200’ long

1 Each 30 KW 240 Volt 3-phase generator with connection leads 200’ long

8 Each 25 KW portable Generator, 240 volt 3-phase with connection leads 200’ long

1 Each 15 KW 240 Volt single phase generator with connection leads 200’ long

3 Each 10 KW portable Generator, 120-volt single phase with 20 connection leads 200’ long

8 Each 6” dry prime trailer mounted portable pumps

2 Each 12” dry prime trailer mounted portable pumps

1 Each 6” dry prime pumps for the WWTPs

2 Each additional 6” suction hoses for WWTPs

2 Each additional 6” discharge hoses for WWTPs

2 Each 12” flanged 25’ suction hoses

2 Each 12” flanged 25’ discharge hoses

8 Each 6” X 25’ sections of suction hose with cam lock quick connect fittings

8 Each 6” X 25’ sections of discharge hose with cam lock quick connect fittings

Mobilization (delivery)

Demobilization (pickup)

26-026 Annual Contract for Hurricane Equipment Rental

Page 3 of 12

IFB 26-026 Hurricane Equipment Rental

SUMMARY OF WORK

In the event of a Hurricane entering the Gulf of Mexico, a Tropical Storm predicted by the National

Hurricane Center to strengthen to a Hurricane within the Gulf of Mexico or a Hurricane Watch being issued

for the coast of the United States with strike probability of 72 hours, the vendor representative will

request from the Board of Water and Sewer Commissioners, delivery or on-hold instructions. The Board

of Water and Sewer Commissioners will be given a period of 24 hours for commitment of the rental where

the vendor will continue to hold in reserve the listed generators and pumps after notification of an

impending storm. The Board of Water and Sewer Commissioners will select some, all or none of the listed

generators and pumps to be delivered or placed in on-hold status. The Board of Water and Sewer

Commissioners acknowledges that pumps and generators not requested by MAWSS for delivery or

placement in on-hold status during the aforementioned 24 hours can be released by the vendor without

further obligation. If the decision is to activate the plan, the vendor will deliver the requested specified

equipment with the agreed upon timeframe and location after notification. Upon receipt of all listed

equipment, the agreed upon rental rates will go into effect should ANY individual rental items be utilized

with documented run time, otherwise on-hold or reserve status rates will apply. Should On-Hold status

be chosen, the Board of Water and Sewer Commissioners will have five (5) days to discontinue the On-

Hold status and commit to use or contact the vendor for return of the equipment stored on our yard

before full rental rates will apply. Rental rates will discontinue upon receiving call to pick up equipment.

This agreement covers the time period of June 1st through November 30th (26 weeks) with actual dates

decided upon individually. During this 26-week period, the vendor will offer the option of either placing

any units on standby in our yard or vendor’s yard for delivery in a much shorter response time after call is

made.

Fuel tanks on equipment will be shipped full of fuel upon delivery. The Board of Water and Sewer

Commissioners will replace any fuel consumed.

The vendor agrees to fully maintain the equipment during the use and rental period. The vendor agrees

to have maintenance parts on hand and will replace defective equipment immediately.

Generators and pumps will be trailer mounted for easy transportation. Delivery charges will not apply

unless delivery is made to the Board of Water and Sewer Commissioners.

26-026 Annual Contract for Hurricane Equipment Rental

Page 4 of 12

IFB 26-026 Hurricane Equipment Rental

Bid Sheet

50 KW portable Generator, 240 volt 3-phase with connection leads 200’ long

On hold fee (Standby in yard)

$

each

Daily Rental Charge

$

each

Weekly Rental Charge

$

each

Monthly Rental Charge

$

each

Mobilization (delivery)

$

each

Demobilization (pickup)

$

each

500 KW 480 Volt 3-phase or greater Generator and leads w/minimum of 200’ long for WWTPs

On hold fee (Standby in yard)

$

each

Daily Rental Charge

$

each

Weekly Rental Charge

$

each

Monthly Rental Charge

$

each

Mobilization (delivery)

$

each

Demobilization (pickup)

$

each

30 KW 240 Volt 3-phase Generator with connection leads 200’ long (minimum)

On hold fee (Standby in yard)

$

each

Daily Rental Charge

$

each

Weekly Rental Charge

$

each

Monthly Rental Charge

$

each

Mobilization (delivery)

$

each

Demobilization (pickup)

$

26-026 Annual Contract for Hurricane Equipment Rental

each

Page 5 of 12

Commodity Codes

• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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