Project Information

Bid Title

2026 0009 GM RFP Impact Fee Studies

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

Nov 20, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

rfp	2026 0009 GM RFP Impact Fee Studies 2026 0009 GM RFP Impact Fee Studies.pdf Exhibit A - Ordinance 1995-04 - Fire Impact Fees.pdf Exhibit B - Fire Impact Fees Resolution 2023-105.pdf Exhibit C - LUA 2020-2030.pdf Exhibit D - Impact Fee Nexus Study 03-23-2022.pdf Exhibit E - Housing Study 2020.pdf

Attachment Preview

SANTA FE COUNTY

GROWTH MANAGEMENT DEPT

REQUEST FOR PROPOSALS (RFP)

IMPACT FEES STUDY

NM Commodity Code(s): 96129, 92652

RFP NO. 2026-0009-GM/TJ

NOVEMBER 2025

RFP NO. 2026-0009-GM/TJ

TABLE OF CONTENTS

PAGE

NO.

I.

ADVERTISEMENT .......................................................................................................4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5

B. BACKGROUND ...................................................................................................5

C. SCOPE OF WORK................................................................................................6

D. INSURANCE REQUIREMENTS ........................................................................6

E. PROCUREMENT SPECIALIST...........................................................................7

F. DEFINITION OF TERMINOLOGY.....................................................................7

III.

CONDITIONS GOVERNING THE PROCUREMENT...............................................10

A. SEQUENCE OF EVENTS ..................................................................................10

B. EXPLANATION OF EVENTS...........................................................................11

1. Issuance of RFP.........................................................................................11

2. Pre-Proposal Conference...........................................................................11

3. Acknowledgement of Receipt Form Due..................................................11

4. Deadline to Submit Additional Written Questions ...................................11

5. Response to Written Questions .................................................................11

6. Submission of Proposals ...........................................................................12

7. Proposal Evaluation...................................................................................12

8. Selection of Finalists .................................................................................12

9. Best and Final Offers from Finalists (If applicable) .................................13

10. Oral Presentations by Finalists (If applicable)..........................................13

11. Contract Negotiations ...............................................................................13

12. Contract Award .........................................................................................13

13. Right to Protest .........................................................................................13

C. GENERAL REQUIREMENTS ...........................................................................14

1. Acceptance of Conditions Governing the Procurement ............................14

2. Incurring Cost............................................................................................14

3. Prime Contractor Responsibility ...............................................................14

4. Subcontractors ...........................................................................................14

5. Amended Proposals...................................................................................14

6. Offerors’ Rights to Withdraw Proposal ....................................................15

7. Proposal Offer Firm ..................................................................................15

8. Disclosure of Proposed Contents ..............................................................15

9. No Obligation ............................................................................................15

10. Termination...............................................................................................16

11. Sufficient Appropriation ...........................................................................16

12. Legal Review ............................................................................................16

2

RFP NO. 2026-0009-GM/TJ

13. Governing Law........................................................................................16

14. Basis for Proposal....................................................................................16

15. Contract Terms and Conditions ...............................................................16

16. Contract Deviations.................................................................................16

17. Offeror Qualifications..............................................................................17

18. Right to Waive Minor Irregularities ........................................................17

19. Change in Contractor Representatives.....................................................17

20. Notice.......................................................................................................17

21. County Rights ..........................................................................................17

22. Right to Publish .......................................................................................17

23. Ownership of Proposals .........................................................................17

24. Electronic Mail Address Recommended .................................................18

25. Preference in Procurement by Santa Fe County ......................................18

26. Double-Sided Documents ........................................................................19

27. Living Wage ............................................................................................19

IV.

RESPONSE FORMAT AND ORGANIZATION ........................................................20

A. NUMBER OF RESPONSES...............................................................................20

B. NUMBER OF COPIES .......................................................................................20

C. PROPOSAL FORMAT .......................................................................................20

1. Proposal Organization ...............................................................................20

2. Letter of Transmittal..................................................................................21

V.

SPECIFICATIONS .......................................................................................................22

A. INFORMATION .................................................................................................22

1. Time Frame ...............................................................................................22

B. EVALUATION CRITERIA ................................................................................22

1. Introduction ...............................................................................................22

2. Technical Competence and Specialized Experience .................................22

3. Evidence of Understanding Scope of Work ..............................................22

4. Capacity and Capability ............................................................................23

5. Past Performance.......................................................................................23

C. COST PROPOSAL..............................................................................................23

VI.

EVALUATION OF PROPOSALS ...............................................................................24

A. EVALUATION SCORING.................................................................................24

B. EVALUATION PROCESS .................................................................................25

APPENDICES

A. Acknowledgement of Receipt Form....................................................................26

B. Campaign Contribution Disclosure Form............................................................27

C. Resident Veterans Preference Certification .........................................................30

D. Cost Proposal .......................................................................................................31

E. Sample Agreement ...............................................................................................32

3

RFP NO. 2026-0009-GM/TJ

I. ADVERTISEMENT

SANTA FE COUNTY

SERVICES FOR IMPACT FEES STUDY

RFP NO. 2026-0009-GM/TJ

Santa Fe County requests proposals from qualified vendors or firms to provide qualified

consultants to prepare and implement an Impact Fees Study. All proposals submitted shall be

valid for ninety (90) days subject to action by the County. Santa Fe County reserves the right to

reject any and all proposals in part or in whole. A completed proposal shall be submitted in a sealed

container indicating the proposal title and number along with the Offeror's name and address

clearly marked on the outside of the container. All proposals must be received by 2:00PM on

Tuesday, December 30, 2025, at the Santa Fe County Purchasing Division, 102 Grant Avenue,

(First Floor), Santa Fe, NM 87501. The submission of Proposals will also be accepted

electronically utilizing a DropBox. Please utilize this link to upload your proposal submission:

https://www.dropbox.com/request/btup4Od6fJOd92ARx1fZ

By submitting a proposal for the requested services each Offeror is certifying that it is a qualified

firm and its proposal complies with the requirements stated within the Request for Proposals.

A Pre-Proposal Conference will be held at 10:30 am on Wednesday, December 3, 2025 online

via Teams using the link provided below and meeting number 245 112 664 727 6 Passcode:

tJ3x2yB3 or by calling (773) 352-2011 meeting number: 328293385#, conference ID: 328 293

385#. Attendance is not mandatory but highly recommended.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or

gender identity.

Request for Proposals will be available by contacting Tammy Jim, Procurement Specialist Senior,

102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 986-6370

or by email at tjim@santafecountynm.gov or on our website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County

Published: November 23rd & 24th

4

RFP NO. 2026-0009-GM/TJ

II. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSAL

The County is seeking a consultant to prepare three studies that are required for the Board

of County Commissioners (BCC) to consider an amendment to Ordinance 1995-04

Imposing Fire and Rescue Impact Fees. These studies are to help formulate the Land Use

Assumptions, Impact Fee Capital Improvement Plans and, the Nexus Study, all collectively

referred to in this Request for Proposal as the “Impact Fee Studies”.

B. BACKGROUND

The overall purpose of the Impact Fee Studies are to project the estimated demand for

various types of development in Santa Fe County for the following five years, determine

the capital improvements that are necessary to support the anticipated development, and

recommend an impact fee for each type of development so the impact of the new

development does not exceed the minimum level of service (LOS) for each type of capital

improvement within the designated service area. Each study must be completed according

to the requirements of the State of New Mexico Development Fees Act. The types of capital

improvements to be considered in the Impact Fee Studies are:

1. Water supply and delivery

2. Wastewater collection and treatment

3. Storm drainage facilities

4. Roads, bridges, bus bays, right of ways, traffic signals, and landscaping

5. Bicycle and pedestrian paths

6. Parks and open space

7. Fire, police and rescue services and essential equipment

The Board of County Commissioners (BCC) adopted Ordinance 1995-04 (Exhibit A) in

1995, imposing an impact fee exclusively for fire and emergency services. Since its

adoption, the ordinance has not been amended. Pursuant to the Development Fees Act, the

BCC appointed citizens to serve on the Capital Improvements Advisory Committee

(CIAC), whose primary role is to provide recommendations to the BCC regarding

Ordinance 1995-04 and any proposed amendments.

In 2015, the BCC adopted the Sustainable Growth Management Plan (SGMP) as the

County’s General Plan. The SGMP states the overall purpose of an impact fee ordinance:

“The goal of an impact fee program is to equitably distribute the costs of serving new

development while achieving sufficiency of capital improvement revenues.”

On October 10, 2023, through Resolution 2023-05 (Exhibit B), the BCC determined it

would not pursue amendments to Ordinance 1995-04 for an additional five years, at which

time reconsideration will again be required. Subsequently, in May 2025, the BCC approved

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