Project Information

Bid Title

RFP 2026- 502 Group Medical and Related Insurance Benefits.

Issuing Agency

Taylor County

Location

Texas

Published Date

May 5, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026- 502

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026- 502
Bid Title:	RFP 2026- 502 Group Medical and Related Insurance Benefits.
Category:	Invitations to Bid
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL (RFP 2026-502) Taylor County, Texas, is soliciting sealed proposals for Group Medical and Related Insurance Benefits. • Deadline: Proposals must be received by 2:00 P.M., Thursday, June 18, 2026 , at the Taylor County Purchasing Office, 600 Pecan Street, Abilene, Texas 79602. • Project Scope: Provision of Group Medical Insurance , Ancillary Lines (including Dental, Vision, Life, Disability, and more) , and a COBRA Administration program for the period of November 1, 2026, through October 31, 2027. • Carrier Requirements: Insurance Carriers must have an A.M. Best rating of "A" or better , pay claims for at least 5,000 employee lives in Texas , and demonstrate the ability to process 90% of clean claims within 10 working days. • Submission Format: Proposals must be sealed and marked "RFP 2026-502: Group Medical Insurance Proposal". The County requires one (1) paper copy and seven (7) copies on thumb drives (or 8 paper copies total). • Contact: For RFP packets, visit www.taylorcounty.texas.gov . For technical questions, contact Anco Insurance, a HUB International Company, at 979-776-2626. The Taylor County Commissioners' Court reserves the right to refuse any or all parts of any proposal and to accept the proposal that best serves the interest of the County. Publication Date/Time: 5/5/2026 12:00 AM Closing Date/Time: 6/18/2026 2:00 PM Submittal Information: See Proposal Documents Related Documents: RFP 2026- 502 Group Medical

Attachment Preview

County of Taylor

State of Texas

REQUEST FOR PROPOSALS

to include

Group Medical and Related Insurance Benefits

for period of

November 1, 2026 until October 31, 2027

1

TAYLOR COUNTY, TEXAS

REQUEST FOR PROPOSALS 2026- 502

GROUP MEDICAL

From:

Taylor County

301 Oak Street, Suite 120

Abilene, TX 79602

Phone: 325-674-1220

Fax: 325-738-8529

SECTION I: Request for Proposal

Proposals are solicited for furnishing Taylor County with a Group Medical Insurance $40 PEPM or 5%. Centro

will be Quoting all Ancillary Lines: Dental, Vision, Base Life & AD&D Voluntary Life, Short-Term Disability

Long-Term Disability Critical Illness Accident Cancer, Hospital Indemnity, Emergency Transportation, Whole

Life, MERP, Premium Saver, legal & Protections, and Tele Med for employees and dependents as set forth in

this proposal request for a period of November 1, 2026 through October 31, 2027, in accordance with the

following conditions. Proposals are also solicited to include a COBRA Administration program. Please bid each

coverage separately. You may request additional copies of this packet from the Purchasing Department or by

visiting https://www.taylorcounty.texas.gov/bids.aspx or make copies for each product for which you are

sending a proposal.

Proposals must be submitted to the Purchasing Agent’s Office, 600 Pecan Street Abilene, TX 79602, no later

than 2:00 P.M., Thursday, June 18, 2026. Public Opening of the proposals will be held in the Purchasing

Conference Room, at that time. Proposals must be sealed and clearly marked “RFP 2026- 502: Group

Medical Insurance Proposal”. The County has requested proposals be submitted with one paper copy and 7

copies on thumb drives, if this is not possible, a total of 8 paper copies is required. Proposals are scheduled to

be awarded no later than Tuesday, July 28th, 2026. Anco Insurance, a HUB International Company will be

negotiating the premiums with all bidders. If you have any questions regarding the RFP, please contact Anco

Insurance, a HUB International Company, at 979-776-2626.

2

SECTION II: General Information

1. TAYLOR COUNTY RESERVES THE RIGHT TO REFUSE ANY OR ALL PARTS OF ANY OR

ALL BIDS/PROPOSALS, TO WAIVE TECHNICALITY AND TO ACCEPT THE BID/PROPOSAL

WHICH IN ITS JUDGEMENT IS IN THE BEST INTEREST OF THE COUNTY. FURTHERMORE,

TAYLOR COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR,

NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY STATUS IN EMPLOYMENT OR

PROVISION OF SERVICE.

2. Bids/proposals shall conform to the attached specification. Any deviation may be grounds for rejection

of the bid/proposal.

3. Upon acceptance and approval by the Commissioners Court this bid/proposal affects a working contract

between Taylor County and the Vendor for a period of twelve (12) months. All considered proposals

should have a rate guarantee of a minimum 12-month period.

4. Bids/proposals must be received by the Purchasing Department prior to time and date specified. Late

proposals will be returned to the Proposer unopened. Taylor County will not be responsible for un-

marked, or improperly marked proposals or proposals delivered to the wrong location.

5. In accordance with Section 262.030 of the Texas Local Government Code all proposals shall be opened

so as to avoid disclosures of content to competing vendors and kept secret during the process of

negotiation. All proposals that have been submitted shall be available and open for public inspection

after the contract is awarded, except for trade secrets and confidential information contained in the

proposals and identified as such. After award, the public may inspect the proposals in the Taylor

County Clerk’s Office.

6. Certificate of Interested Parties

With regards to Taylor County purchases, a vendor that is awarded a contract or purchase that requires

approval from Commissioner’s Court is required to electronically create a Form 1295 through the Texas

Ethics Commission website https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php and submit

a signed copy of the form to the County. A contract, including County-issued purchase order, will not

be enforceable or legally binding until the County receives and acknowledges receipt of the properly

completed Form 1295 from the awarded vendor.

7. Bids/proposals may be withdrawn at any time prior to the official opening. Alterations made before

opening time must be initialed by bidder guaranteeing authenticity.

8. Either party may cancel this contract at any time for any reason of consistently unsatisfactory service to

the other party.

9. The County has reserved the right to appoint Anco Insurance Manager LTD, A HUB Internationally

Owned Company, the authority to negotiate with responsible vendors who submit bids/proposals that are

determined to be reasonably susceptible of being selected for award.

10. Bid/proposal award shall be based on but not limited to the following factors:

a. Premium Cost

b. Administrative Fees

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c. Benefits

d. Special needs/requirements of Taylor County

e. Vendor’s past performance record with Taylor County

f. Taylor County’s evaluation of vendor’s ability

g. Finale billed premium including broker commission

11. If the bid/proposal is accepted and approved by Commissioner’s Court then this bid/proposal becomes

the contract and there are no oral agreements either expressed or implied. No different or additional

terms will become part of this contract with the exception of a change order approved by

Commissioner’s Court.

12. The vendor agrees if this bid/proposal is accepted, to furnish any and all services upon which prices are

offered, at the price(s) and upon the terms and condition contained in the specifications.

13. Any interpretations, corrections or changes to this invitation for bid/proposal and specifications will be

made by addenda. Sole issuing authority of addenda shall be vested with the Taylor County Judge

and/or Anco Insurance Managers LTD, A HUB Internationally Owned Company. Addenda will be

faxed and/or mailed to all who are known to have received a copy of this invitation for bid/proposal.

Vendors must acknowledge receipt of all addenda.

14. Although cost of product to be provided is an essential part of the bid/proposal, Taylor County is not

obligated to award a contract on the sole basis of cost. Since there are important considerations involved

in selecting an insurance carrier, Taylor County will not be required to accept the lowest bid/proposal.

15. Proposals shall be based upon a current employee census, which is located in Section IV.

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SECTION III: Minimum Requirements

1. Insurance Carriers submitted must have an A.M. Best rating of “A” or better. Non-profit companies

filed with the Texas Department of Insurance shall also be considered.

2. The Insurance Carrier must pay claims in Texas for at least 5,000 employee lives.

3. The Insurance Carrier must be able to demonstrate the ability to process 90% of clean claims within

10 working days from date of receipt. Please provide historical data and company standards

concerning timeliness and quality measurements of claim processing and billing functions. Provide

details concerning customer service hours, procedures and quality measurements.

4. The Insurance Carrier guarantees to provide complete claims information (as considered necessary

to prepare proposals) at least 75 days prior to renewal date if the county desires. This information

must include, but not be limited to, paid claims on at least quarterly basis, detailed information on all

claims over $10,000 and top twenty providers ranked by dollars received. The Insurance Carrier

further agrees to deliver the complete renewal no later than 60 days prior to renewal date.

5. Provide three (3) references available to be contacted.

6. Insurance Carrier must be available to assist with Open Enrollment prior to effective date of

November 1, 2026

7. Provide a schedule of benefits for each quoted plan.

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Commodity Codes

• NAICS 524114Direct Health and Medical Insurance Carriers
• NAICS 524210Insurance Agencies and Brokerages
• NAICS 524298All Other Insurance Related Activities

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