Project Information

Bid Title

Public Works 5-Year On-Call Professional Services

Issuing Agency

City of Ventura

Location

California

Published Date

Mar 12, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Public Works 5-Year On-Call Professional Services
Category:	Professional Services
Status:	Open

Description: The City wishes to retain the services of several consulting firms to assist in the delivery of capital projects and provide other technical assistance. The scope of work and fee for each specific project will be negotiated on an as-needed basis with a task order limit of $60,000 and an aggregate limit of $500,000 per master agreement. Some firms will be considered for higher limits in aggregate, subject to City Council approval. These agreements will utilize a “task order” system to identify the specific firm/consultant scope of work, project description, and compensation. The City will also use submitted qualifications to execute additional Professional Services Agreements with qualified firms as-needed. These agreements will be executed as standalone agreements, and firm selection will be based upon review of submitted qualifications for relevant scope(s) of work from this procurement. Projects that are more complex or have significantly higher design costs will go through the normal qualifications-based City process for selection of professional services when projects that are activated by the City. Publication Date/Time: 3/12/2026 12:00 AM Closing Date/Time: 4/9/2026 4:00 PM Contact Person: Caleb Smith Associate Civil Engineer [email protected] Phone: 805-654-7824 Mobile: 805-836-3166 Related Documents: RFQ-RFP for On-Call CA 3306 Task Order PSA - Sample Assessment Engineering Services Architectural Engineering Design Services Traffic-Transportation Engineering Services Traffic Count-Study Services Structural Engineering Design Services SCADA Services Real Property Appraisal and Acquisition Services Property Management Services Project and Program Management Services Pavement Management Services Parking Management Services Mechanical Engineering Design Services Landscape Architectural Design Services Land Surveying Services Job Order Management Services Hydrologic Engineering Services Hydrogeology Services Hydraulic Modeling Services Grants and Funding Administration Services Geotechnical Engineering Services Environmental Consulting Services Electrical Engineering Design Services Construction Administration Computer Aided Drafting Services Community Engagement Services Coastal Engineering Services Civil Engineering Plan Review Services Civil Engineering Design Services

Attachment Preview

3/12/2026

City of Ventura

501 Poli St

Ventura, CA 93001

Subject: REQUEST FOR STATEMENT OF QUALIFICATIONS AND PROPOSAL TO PROVIDE ON-

CALL 5-YEAR PROFESSIONAL SERVICES TO THE CITY OF SAN BUENAVENTURA

The City wishes to retain the services of several consulting firms to assist in the delivery of capital

projects and provide other technical assistance. The scope of work and fee for each specific project will

be negotiated on an as-needed basis with a task order limit of $60,000 and an aggregate limit of

$500,000 per master agreement. Some firms will be considered for higher limits in aggregate, subject to

City Council approval. These agreements will utilize a “task order” system to identify the specific

firm/consultant scope of work, project description, and compensation.

The City will also use submitted qualifications to execute additional Professional Services Agreements

with qualified firms as-needed. These agreements will be executed as standalone agreements, and firm

selection will be based upon review of submitted qualifications for relevant scope(s) of work from this

procurement.

Projects that are more complex or have significantly higher design costs will go through the normal

qualifications-based City process for selection of professional services when projects that are activated

by the City.

SUBMISSION DEADLINE

Please note that your Statement of Qualifications, prepared in compliance with the attached, must be

received no later than 4:00 p.m. on April 9, 2026 to be considered.

PROJECT DESCRIPTION

The City of San Buenaventura is seeking Statements of Qualifications from consulting professionals for

on-call, as-needed municipal engineering services as follows:

• Architectural Engineering

• Assessment Engineering

• Civil Engineering

• Civil Engineering Plan Review

• Coastal Engineering

• Community Engagement Services

• Computer Aided Drafting Services

• Construction Administration/Management

501 Poli Street • P. 0. Box 99 • Ventura, California 93002-0099 • 805.654.7800 • cityofventura.ca.gov

Electrical Engineering

Environmental Consulting

Geotechnical Engineering

Grant Administration

Hydraulic Modeling

Hydrogeology Services

Hydrologic Engineering

Job Order Management

Land Surveying

Landscape Architectural Engineering

Mechanical Engineering

Parking Management

Pavement Management

Project and Program Management

Property Management Services

Real Property Appraisal and Acquisition Services

SCADA Services

Structural Engineering

Traffic Count/Field Study Services

Traffic/Transportation Engineering

Water Quality Modeling and Compliance

Sincerely,

Matthew Maechler, P.E.

Principal Civil Engineer

Encl: Request for Statement of Qualifications

501 Poli Street • P. 0. Box 99 • Ventura, California 93002-0099 • 805.654.7800 • cityofventura.ca.gov

REQUEST FOR STATEMENT OF QUALIFICATIONS and PROPOSAL

April 9, 2026

Project Description and Scope of Work

The City of San Buenaventura (“CITY”) is soliciting proposals from qualified Architects,

Engineers, Landscape Architects, Land Surveyors and Construction Management to provide On-

call services, as-needed for municipal engineering services.

Types of professional services required are likely to include feasibility analysis, grant

preparation, participation in public meetings, surveying, programming, schematic design, cost

estimation, construction drawings, project oversight.

Proposal Content

The proposal must be organized in sections and contain the following information:

 Description of Firm. Describe your firm’s legal structure, areas of expertise, length of

time in business, number of employees, and other information that would help to

characterize the firm. Provide the address of the main office (for legal purposes) and the

address of the office that manages projects, as well as the name and contact

information of the Project Manager.

 Experience. Briefly describe other projects executed by your firm that demonstrate

relevant experience. However, extensive descriptions of vaguely related projects are

discouraged. For each project mentioned, include the name, address and phone number

of a person who can be contacted regarding your performance on the project. When

submitting projects for which your firm worked in an auxiliary capacity or in a joint

venture or partnership, include the name of the lead firm.

 Personnel. Provide a professional resume for the key people proposed to be assigned to

projects (including any important subconsultants) and describe relevant related

experience. Describe key personnel’s proposed roles and responsibilities on projects.

Submittals must identify a proposed project manager who would be responsible for the

day-to-day management of project tasks and would be the primary point of contact with

your firm. An organization chart of the project team may be appropriate.

 Project Approach. Describe the approach, management, and tasks that will be used to

complete projects within the selected service. Provide a narrative description of how

the firm proposes to execute tasks (you may request a detailed scope of services that

will be used to negotiate a contract, or a general description of the workflow and key

deliverables. A detailed scope is more appropriate for a technical assignment, and a

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Request for Statement of Qualifications

general description is more appropriate for a large project or study). If applicable,

discuss any unique projects, alternative approaches the CITY might wish to consider or

special considerations related to programmatic/funding requirements. Your firm should

rely on its expertise and experience with similar projects to demonstrate how it will

effectively provide the CITY with consistent service.

 Optional: Brochures or other material that may be helpful in evaluating your firm may

be included in an appendix of the proposal.

Additional Information

Questions regarding the project may be directed to Caleb Smith, Associate Civil Engineer at

csmith@cityofventura.ca.gov in the Public Works Department, 501 Poli Street, Ventura, CA

93001. Questions must be submitted no later than 2:00 PM on April 2, 2026.

Submission Process and Proposal Deadline

1. First, go online and download the example Professional Services Agreement (includes

insurance requirements), along with the scopes of services you wish to submit on.

https://www.cityofventura.ca.gov/Bids.aspx

2. Review City agreement to ensure your firm will sign “as to form.”

3. Review insurance forms to ensure your firm can meet the insurance requirements.

4. Create a single proposal addressing all of the engineering services you wish to submit for.

5. To submit the proposal, please send the proposal via email to csmith@cityofventura.ca.gov

or in person at City Hall, 501 Poli St Room 120 Ventura, CA 93001 by 4:00 PM April 9, 2026.

When sending proposals via email please include “5-Year On-Call 2026” on email subject line.

6. Following receipt of the proposals, notifications will be given to each participant as to the

status of their proposal. A selection committee may conduct interviews with only those

consultants whose qualifications are most desirable for this project.

7. The final list of consultants chosen will be posted on the website.

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Request for Statement of Qualifications

Selection Process

Proposals will be ranked on qualifications and the CITY may choose to interview three of the

top ranked firms.

However, at its discretion, the CITY may dispense with interviews and select a firm to perform

the work from the information submitted. Firms will be evaluated on the basis of the following

factors:

 Firm History and Capability to Perform Service - 20%

 Relevant Service Experience - 20%

 Qualifications of Project Manager and Key Project Team members - 20%

 Familiarity with Professional Service - 10%

 Project Approach - 20%

 Client references - 10%

Selected references will be contacted.

A selection committee with at least 3 members appointed by the CITY will assist with firm

evaluations and rank the firms in order of most qualified based on the evaluation factors and

weighting listed above. The combined score for each firm will then be made, and the firms

listed in order of the most qualified will begin the final selection process.

The highest ranked firm will be selected for negotiations and the three highest ranked firms will

be notified of the selection and ranking. The CITY will then request that the highest ranked firm

submit a scope of services and fee schedule to the agency within 2 weeks after receiving notice

of the selection. The agency will seek to negotiate a professional services agreement, a detailed

scope of services, fee, etc. with the selected firm that is fair and reasonable. If unable to reach

an agreement, the CITY will terminate negotiations and resume the negotiations process with

the second-ranked firm (and if applicable, open the second-ranked firm’s envelope at this

time), and so forth.

The CITY expects to evaluate proposals and provide written notification of the short-listed firms

within 30 days of receipt of proposals. If interviews are held, they will be scheduled within 4

weeks of short-list notification.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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